Creating and sharing WordCamp documents

Due to the current global health emergency, we strongly encourage you to consider online events instead of in-person in 2020. For more information, please refer to our online events handbook.

When you open up the Community Team folder in Google Drive, you should see something like this. Open the folder called “Templates.”

The Templates folder has a number of other document templates in it. There are two documents you can start with:

  1. “Generic Ticket Invoice Template”
  2. “US Based Sponsor Invoice Template” (for WordCamps in the United States) OR “Non-US Based Sponsor Invoice Template” (for non-US WordCamps)
  3. If the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. is NOT running their money through WordPress Community Support, make a copy of the WordCamp Budget template (one or two day depending on the camp).

Make a copy of these templates. You’ll have documents titled “Copy of…” but we’ll rename those later.

First, move the documents to the WordCamp Budgets folder so it’ll be shared to all deputies (and easy to find!). From the File drop-down, choose Move to Folder.

When the folder list pops up, navigate to WordCamp Budgets -> 20xx (year) WordCamps, then create a new folder titled “WordCamp 20xx CITYNAME” (year and name of city) to move the copy to.

Rename the file to remove “Copy of”.

Now you need to share the folder to the lead organizer, who can then share the budget along to the whole team. \Share it to the lead organizer

If you want to “Add a note” to the organizer, you can use this message:

We have created this Google Drive folder with some default templates for your WordCamp, and you can add future documents as needed.

In addition, change the visibility on the document so that Anyone With The Link can view — this will make it easier for organizers to quickly share the budget.

Make it easy for them to share with their community

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