Creating a Shared Drive for WordCamp

Community organizers all over the world can now organize in-person WordPress events, following local laws and safety measures. Check out our latest guidelines for in-person events!

As for now, only super deputies are able to create Shared Google Drives for WordCamps. Ask in #community-deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel or DM one directly to get the drive created.

Shared Drive is a different thing than a normal Google Drive folder that is being shared with others! With Shared Drive, the files do not take space from the organiser’s own storage capacity. Also, the file ownership does allow Central a bit more capabilities, for example sharing the files of previous years team with a new team. Because of this, do use Shared Drives instead of regular folders that are just shared!

Creating a Shared Drive

  1. Log in to the WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on wordpressfoundation.org. Google Workspace account. Credentials are on a shared password vault.
  2. Navigate to drive.google.com and from the sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. select “Shared Drives”
  3. Click “New” on top of the sidebar
  4. Name the Shared Drive with WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.’s location and a year, eg. “WordCamp Narnia 2022”
  5. Open the new Shared Drive and from the right top corner select “Manage members”
  6. Enter the lead organisers’ email address that has a Google account and change their role to “Manager” so they can share the drive with the rest of the team by themselves

Questions? Problems? Reach out to @sippis.

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