Creating a Shared Drive for WordCamp

We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

As for now, only program managers are able to create Shared Google Drives for WordCamps. Ask in #community-program-supporters SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel or DM one directly to get the drive created.

Shared Drive is a different thing than a normal Google Drive folder that is being shared with others! With Shared Drive, the files do not take space from the organiser’s own storage capacity. Also, the file ownership does allow Central a bit more capabilities, for example sharing the files of previous years team with a new team. Because of this, do use Shared Drives instead of regular folders that are just shared!

Creating a Shared Drive

  1. Log in to the WordPress FoundationWordPress Foundation The WordPress Foundation is a charitable organization founded by Matt Mullenweg to further the mission of the WordPress open source project: to democratize publishing through Open Source, GPL software. Find more on wordpressfoundation.org. Google Workspace account. Credentials are on a shared password vault.
  2. Navigate to drive.google.com and from the sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. select “Shared Drives”
  3. Click “New” on top of the sidebar
  4. Name the Shared Drive with WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.’s location and a year, eg. “WordCamp Narnia 2022”
  5. Open the new Shared Drive and from the right top corner select “Manage members”
  6. Enter the lead organisers’ email address that has a Google account and change their role to “Manager” so they can share the drive with the rest of the team by themselves

Questions? Problems? Reach out to @sippis or ask in the #community-program-supporters channel on Slack.

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