WordCamp Program

Topics

Check out our latest guidelines for in-person events!

Have suggestions? Let us know!

What Deputies do for this program

An overview of how DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. work together to help WordCamps get past the finishing line.

  1. An application comes in via Help Scout.
  2. Vet the lead organizer and any other organizers listed on the application
  3. Update Help Scout and the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. tracker
  4. Interview and/or orientation with the organizer
    • Point out the Budget and Finances section of the WordCamp organizer handbook and how it works.
    • Invite them onto the Making WordPress Slack team to ask questions in #community-events channel.
    • Let them know about office hoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time..
  5. Send the organizer agreement to the lead organizer.
  6. Set up Google Workspace and city@wordcamp.org email address.
  7. Get a Crowdsignal account for them.
  8. List the WordCamp and set up the Website
  9. Assign a Mentor
  10. Have the mentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. pre-review the budget, then request a budget review
  11. At this point, they can remove the Coming Soon mode and publish the website
  12. Have them send a venue contract to support@wordcamp.org
  13. Have them request a camera kit if they need one.
  14. Check if they have any posts they want to go live on WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. (if no mentor).
  15. Go live with their date (if this didn’t happen in step 8).
  16. Ship swag to the organizers.
  17. Have fun at WordCamp!
  18. Debrief (automated email is sent to the organizer)

Top ↑

WordCamp Phases

The flowchart below is an up-to-date WordCamp phases process, refreshed in 2022.

  • Dark pink box – WordCamp mentor’s task
  • Dark yellow box – a super-deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. needs to complete this step

Last updated: