WordCamp Program

What Program Supporters do for this program

An overview of how Program Supporters (former DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.) work together to help WordCamps get past the finishing line.

1. An application comes in via Help Scout.
2. Review the application by vetting the lead organizer and any other organizers listed on the application.
3. Update Help Scout and the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. tracker.
4. Interview and/or orientation with the organizer.
   • Point out the Budget and Finances section of the WordCamp organizer handbook and how it works.
   • Invite them onto the Making WordPress Slack team to ask questions in #community-events channel.
5. Send the organizer agreement to the lead organizer.
6. Set up Google Workspace + city@wordcamp.org email address.
   • Optional: Get a Crowdsignal account for them.
7. Assign an event supporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly mentor) and send an introduction email.
   • If you can’t find a mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. immediately, keep searching and move to the next step.
8. List the WordCamp and set up the Website.
9. Have the event supporter pre-review the budget, then request a budget review.
10. After budget approval, ask them to send the venue contract to support@wordcamp.org.
11. After signing the venue contract, ask them to complete the WordCamp listing and send a banner for WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. site.
12. Update their application status to “Scheduled” and they can remove the Coming Soon mode and publish the website.
13. Have them request a camera kit if they need one.
14. Ship swag to the organizers.
15. Check if they have any posts they want to go live on WordCamp Central (if no mentor).
16. Have fun at WordCamp!
17. Debrief (automated email is sent to the organizer).

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WordCamp Phases

The flowchart below is an up-to-date WordCamp phases process, refreshed in 2022.

• Dark pink box – WordCamp mentor’s task
• Dark yellow box – a Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. needs to complete this step

Last updated: December 7, 2023