Welcome to the official blog of the community/outreach team for the WordPress open sourceOpen SourceOpen Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project!
This team oversees official events, mentorship programs, diversity initiatives, contributor outreach, and other ways of growing our community.
If you love WordPress and want to help us do these things, join in!
Getting Involved
We use this blog for policy debates, project announcements, and status reports. Everyone is welcome and encouraged to comment on posts and join the discussion.
You can learn about our current activities on the Team Projects page. These projects are suitable for everyone from newcomers to WordPress community elders.
You can use our contact form to volunteer for one of our projects.
Communication
We have Office HoursOffice HoursDefined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. four times a week in the #community-events channel on Slack: Mondays & Wednesdays 22:00 UTC, Tuesdays and Thursdays 9:00 UTC.
Events WidgetWidgetA WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user.
DeputiesDeputyCommunity Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. with swag shipping permissions may send lanyards and contributor stickers to WordCamps, and WordPress button and sticker packs to WordCamps or MeetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Groups.
People with access to send swag currently are listed in the Deputy spreadsheet with a mark in the column “Send swag”.
For WordCamps, an automated email to remind us to order swag will arrive in Help Scout 8 weeks before the camp’s scheduled date. The subject line will be something like “Ship Supplies to WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. CITYNAME”.
For MeetupsMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook., please search in Help Scout and/or check Swag Notes in the Meetup Tracker for the last time swag was ordered for them. If the group has not received swag in the past 12 months, they are eligible for a 100-pack of WordPress swag. If the group has received swag within the past 12 months, we should review their request on a case by case basis.
Before you order anything for WordCamps:
Search Help Scout and/or review the notes in the WordCamp’s listing on Central to see if we’ve already ordered swag for this WordCamp. Sometimes organizers reach out before the automated reminder email is sent to request swag, so checking if an order was already made will avoid a duplicate order.
Reach out to the organizer to confirm some information:
In the Help Scout thread (“Ship Swag to WordCamp CITYNAME”), copy the organizer’s email address from the body of the email. Select the gear icon in the right sidebarSidebarA sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme., select ”Change customer” from the dropdown menu: …then change the customer to the organizer’s email address. This ensures that your reply goes to the organizer, and not back to us. Now you can reply and…
Confirm the shipping address. Although we have an address in the listing on WordCamp CentralWordCamp CentralWebsite for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each., organizers may want swag shipped to a specific person on their team, especially in cases where someone needs to be there to sign for it or if there is one person who will be transporting items to the venue.
Confirm the number of attendees expected. The number in their WordCamp listing may have been estimated months earlier and may have changed. If they are having a Contributor DayContributor DayContributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/., they should also confirm numbers for that.
Finally, confirm the phone number as well, since it is required for customs clearance or delivery in many countries. There are Predefined Replies in Help Scout that ask for all this information:
“WORDCAMP: Swag shipment info request” asks for full information.
“WORDCAMP: Swag shipment info confirmation (delete the unneeded lines)” asks for confirmation of the information in the automated email.
Once the address and estimated attendance is confirmed, it is time to order the swag!
Button and stickers come in packages of 100 or 200. The number of “mixed buttons/stickers” means that many each of buttons and of stickers, so the total number of pieces in the pack is actually twice the number listed. In other words, a 200-pack has 200 stickers and 200 buttons (a total of 400 items). One package of 200 is sufficient for a WordCamp with up to 400 attendees. If the WordCamp will have more attendees, send an additional pack or two to ensure they have enough to go around.
For meetup groups that have not received swag in the past 12 months, they are eligible for a 100-pack of WordPress swag.
Lanyards come in packages of 100. Enough lanyards should be sent to ensure there will be one for each attendee. If a WordCamp is planning to have 250 attendees you will need to send them three packages of lanyards.
Contributor Sticker Packs are packs of 50 sheets of stickers with a sticker for each current team. Please do not send these to all WordCamps by default since supplies are limited – these packs are only to be sent to WordCamps that are having a Contributor Day (you can confirm this in their WordCamp listing as seen here, or when you email them to confirm attendee numbers).
When all items for an individual WordCamp or Meetup Group have been added, click on the shopping cart icon at the top of the page.
At this point, please take a moment to confirm you have the right amount of both swag and lanyard packages in your cart. In this example, we are ordering swag for WordCamp Narnia. They plan to have 250 attendees. With one 200-pack of stickers and buttons and three 100-packs of lanyards, there will be enough of everything for their attendees. If the amounts look right for the event you’re shipping to, you can proceed with filling out the shipping information.
If you need to edit the cart before placing the order (i.e., to delete items or change quantities), you can do so by going to: https://mercantile.wordpress.org/cart/
The deputyDeputyCommunity Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. placing the order will use a coupon code at checkout which is good for a 100% discount and free shipping. For security purposes, the coupon codes are not shared on this page, as it will be shared with individual deputies when they are trained on this process.
If this is the first time you have ordered from the WordPress Swag Store, you may have to fill out your billing details. Fill in the details required. You should not be asked for a credit card. If you are asked for a credit card, the account is not set up properly or you have additional swag that is not available to WordCamps and Meetups in your cart. Make sure you have only swag packs and lanyards on order. If a credit card is still required, reach out to support@wordcamp.org to resolve the issue. Do not pay for the order.
If you have ordered swag or lanyards before, your billing details will be pre-filled as shown below. You can use your name, but the mailing and email address for WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a subsidiary of WordPress Foundation. It is created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program..
Check the box to “Ship to a different address” then fill in the shipping details.
If you have any special order notes or would like to include a phone number or the organizer’s email address you can leave additional information in “Order Notes.”
Pro Tip: It is especially helpful to include notes about the WordCamp, in order to help ensure timely delivery. For example:
Needs to arrive in Ciytname, Country, no later than Monday, April 29. For WordCamp Cityname on May 3–4.
The best practice for filling in shipping information is to copy and paste the details provided to you by the organizer. This helps to reduce the chance of small mistakes, which can lead to shipping delays or prevent the organizer from receiving the supplies they need in time for the big event. Once you have filled in the details, scroll back up and click the “Place order” button.
If your order was successful you will see a confirmation like this:
If you used the support email address in the billing info, we’ll also receive an automated email in Help Scout to confirm the order. This will include the order number, items, and address, so you can re-review it for accuracy.
TagTagTag is one of the pre-defined taxonomies in WordPress. Users can add tags to their WordPress posts along with categories. However, while a category may cover a broad range of topics, tags are smaller in scope and focused to specific topics. Think of them as keywords used for topics discussed in a particular post. the order confirmation ticket properly (i.e., “swag, wordcamp, narnia”) and close it. If there are any discrepancies, send an email to orders@hellomerch.com to make any corrections.
In the original ticket, It’s helpful to add a note that reads something like “Swag ordered 1 January 2017, Order #5555”.
Now you can update the swag notes in the Meetup Tracker to let the rest of us know that swag has been ordered. If there is an open ticket from the organizer, reply to let them know their swag is on the way and close any tickets associated with that swag request.
When the order has shipped, we’ll receive another email from the Swag Store with the tracking number. You can then email the organizer with package tracking information.
Orders shipped within the US are usually shipped via FedEx. For these orders, you can use the Saved Reply in Help Scout titled “SWAG: US Domestic Shipping Tracking”,
Orders being shipped outside of the US are typically shipped via DHL, so you can use the Saved Reply in Help Scout titled “SWAG: International tracking number DHL”.
