Organizer Agreements

When a DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. has decided to approve an organizer, the organizer agreement is sent via HelloSign for a digital signature. DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. who do the orientation can pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” Super DeputiesSuper deputy Super Deputies are Deputies who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. in #community-deputy and ask them to send the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Organizer Agreement.

Super Deputies can log in to Hello Sign using the HelloSign credentials stored in WordPress Community Team 1Password.

Go to Templates in the left sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme..

Under the box on the left that says Create Template is a small link that says use an existing template. Click that.

Hover over the result (WordCamp [Cityname] organizer …) and click the arrow that appears on the right. Choose Use Template.

Enter the organizer’s name and email address. Scroll through the agreement and wherever you see [CITY_NAME] or other placeholders for name, city, event, etc. Replace them. Don’t forget to also add your name. Then, hit send.

When the organizer has viewed the agreement, and then again when they have signed it, HelloSign will notify us via an email sent to Help Scout. HelloSign also sends a daily summary of how many documents are out for signature.

You can also log in at any time to check the status of agreements that are pending. If more than a couple of days goes by without a response, get in touch with the organizer to see what the status is.

Last updated: October 3, 2022