Community Deputy Offboarding Checklist

Check out our latest guidelines for in-person events!

If a deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. is just switching to inactive status, use this checklist.

This is a generic list, and a lot of these items need to be considered on a case-by-case basis. People who leave their community deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. role may still be active, trusted contributors to WordPress, depending on the circumstances. Have a conversation with the departing deputy to determine their intentions. When in doubt, err on the side of caution and remove permissions, in order to reduce the potential attack surface. Access can always be reinstated later if needed.

  • Set role to Subscriber on WordCamp Central
  • Set role to Subscriber on Make/Community
  • Set role to Subscriber on other Make and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. sites where they have access (if no longer trusted)
  • Reassign HelpScout conversations
  • Remove HelpScout account (if no longer trusted)
  • Ask a #meta-wordcamp developer to (*):
    • Remove from Trusted DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. array in .config/capes.php
    • Remove from WordCamp Subroles array in .config/capes.php
    • Remove proxy access
    • Remove from Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. (@deputies) slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. group
  • Remove user account from the Swag Store
  • Change Swag Store coupon code
  • Remove from the public Google Spreadsheet list of deputies and add to the “Past Deputy List” tab
  • Update the Community Deputies page
  • Remove from the WP Community Virtual Tools Reservations calendar
  • Remove from the Mentors list
  • Change role to “member” for all meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups they have joined (if no longer trusted)
  • Change password for Meetup.com Pro account & password management tool
  • Change password for HelloSign account & password management tool
  • Notify the Meetup.com/HelloSign password change in the deputies’ Slack channel

Notes on .config/capes.php

  • The “Trusted Deputies” can create sites and have some added capabilities to regular deputies. For more details, see the code in this file.
  • “MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. Manager” capability is given to deputies who assign mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. to WordCamps (code).

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