Community Deputy Offboarding Checklist

Due to the COVID-19 pandemic, WordPress events are online. Please refer to our online events handbook.

For communities COVID-19 has been more effectively contained, returning to hosting an in-person meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist.

Note: if a deputy is just switching to inactive status, there is a different checklist.

This is a generic list, and a lot of these items need to be considered on a case-by-case basis. People who leave their community deputy role may still be active, trusted contributors to WordPress, depending on the circumstances. Have a conversation with the departing deputy to determine their intentions. When in doubt, err on the side of caution and remove permissions, in order to reduce the potential attack surface. Access can always be reinstated later if needed.

  • Set role to Subscriber on WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.
  • Set role to Subscriber on Make/Community
  • Set role to Subscriber on other Make and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. sites where they have access (if no longer trusted)
  • Reassign HelpScout conversations
  • Remove HelpScout account (if no longer trusted)
  • Remove from Trusted Deputies array in .config/capes.php
  • Remove from WordCamp Subroles array in .config/capes.php
  • Remove user account from Swag Store
  • Remove from public Google Spreadsheet list of deputies
  • Remove from public deputy calendar
  • Remove from Mentors list
  • Remove from Community Deputies slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. group
  • Remove proxy access
  • Change role to “member” for all meetup groups they have joined (if no longer trusted)
  • Change password for Meetup.com Pro account
  • Change password for HelloSign account
  • Change Swag Store coupon code

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