Checklist for removing access when a deputy is inactive

Community organizers all over the world can now organize in-person WordPress events, following local laws and safety measures. Check out our latest guidelines for in-person events!

If a deputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. needs to be completely removed/offboarded, please use this checklist instead.

Here’s the list of things we need to do when a deputy confirms that they are not active anymore. If you are assisting with changing the deputy to inactive, please Communicate with the deputy about removing access chat or a discussion, before starting the process. Once confirmed, follow the following procedure:

  • Remove access to all Inboxes of Help Scout for that deputy
  • Mark them as ‘Inactive’ in the Community Deputies list
  • Change their user role in WordCamp Central to “Subscriber”
  • Ask a #meta-wordcamp developer to:
    • Remove the deputy from the @deputies group in Making WP SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.
    • Remove the deputy’s access to the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. applications on WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.
  • Remove the deputy from #community-deputies Slack channel
  • Remove access from the Community Team and “WordCamp Budgets” folders on Google Drive

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