Welcome! This is the home of the Make Community Team for the WordPress open sourceOpen SourceOpen Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project!
This team helps the community with official events like:
Discuss: Here we have policy debates, project announcements and status reports. Everyone is welcome to comment on posts and join the discussion.
Plan: Want to organize a meetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in your community? Excited to host a WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.? Check out one of our handbooks to get started.
Assist: Participate in the Meetup Reactivation project, apply to be a Community DeputyDeputyCommunity Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., or help out as a WordCamp MentorMentorSomeone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues..
Discover: Any skill level can find a way to be involved in our Team Projects.
Office HoursOffice HoursDefined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. are held on Slack in #community-events
As Community Team deputiesDeputyCommunity Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. and mentorsMentorSomeone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., sometimes we find ourselves in the position of needing to say “No.” It’s just a little word. In English, it’s exactly two letters. It’s so easy, it’s the first real word many children learn to say. But sometimes, it can be overwhelmingly difficult to say.
There are three types of “No” that we often come across in our daily work.
When someone is asking for our assistance or additional volunteer efforts.
When an organizer or volunteer is asking to do something that doesn’t fit within the expectations of our program.
When we’re rejecting an applicant (to speak, organize, volunteer).
Of course, there are many other reasons for us to say “No,” but these are the instances let’s focus on.
Before we dive into the big NO of it all, please remember that if you don’t KNOW the answer, “No” shouldn’t be your go-to. If you’re uncertain, please understand that you’re not expected to know everything. You just need to know when to ask for more help. If that happens to you, your best bet would be to say, “I don’t know, but let’s find out.”
As volunteers in this program, the community team asks a lot of you. In addition to the work that brought you into the WordPress project in the first place, you may find yourself volunteering, speaking, organizing, mentoring, working as a deputyDeputyCommunity Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., leading a working group, or even leading a whole team of volunteers. And it seems like the more you do, the more is asked of you. The more dependable and hardworking you are, the more people will ask.
It’s important for us all to know our limit. To know when we should stop. And to know when we should decline additional commitments. When you know you are doing enough, saying “Yes” to more work will lead to burnout.
If you have enough (or too much on your plate) the best way to say “No” to more work is to be transparent about it. Tell the requester that you won’t be able to do the job the way it deserves to be done. Here, saying “No” saves you from being overworked, and it saves the requester the frustration of having the task done by someone who isn’t fully available.
If you want to help in a smaller way, and you have the bandwidth to do so, you might try:
Suggesting another individual you think would do the job well.
If you’ll have time available in the future, let them know when that will be.
Offer assistance that DOES fit into your schedule, but make your boundaries clear.
As mentors and deputies, you hold a lot of knowledge about the way the program runs, and the expectations and guidelines that have developed over the years. But even more importantly, sometimes you have insight into why we have these expectations and guidelines in place.
While we’re currently doing a lot of experimentation in the WordPress events program, it’s perhaps harder than ever to say no. With all the new things organizers are trying out, considering the health and safety of our community and the financial stability of the program, as well as remaining consistent with the values of the project, there’s still a lot to say “No” to.
If an organizer or deputy wants to do something that you know doesn’t match the program’s expectations, you need to say “No”, and often there is no easy way to do it. But here are some things that can help you prepare to deny a request.
Do some research. Has this request been denied in the past? If so you can share that information.
Be transparent. Don’t say “No” without sharing the expectation or guideline that led you not to approve something or someone.
Understand the values behind the expectation. Is it a fun, but unnecessary expense? Share that we run the events program to focus on lean budgets that benefit attendees with education and collaboration.
Be prepared with backup. You don’t have to do it alone. It’s always reasonable to get a second opinion and ask that person to be there to say “No” with you.
Based on the feedback we hear from speaker applicants throughout the program, this may be the one that’s hardest for many of our organizers and community members. Saying “No” to someone who WANTS to speak, volunteer, or help in some way.
No one wants to disappoint others in our community, so it can be really emotionally challenging to send out rejection emails, or have those tough rejection conversations. When we sign up to help the community, we don’t sign up to intentionally hurt people by rejecting them.
Year after year, we see organizers procrastinate on sending out speaker rejections until it’s too late. Year after year,community members have reach out to deputies to find out when an event will notify their speakers.
It’s true that every once in a while someone was accidentally skipped over, or an email went to spam. But most of the time it’s that the speaker team just “forgot” or didn’t know how to say “No” kindly, so they just never got around to doing it.
The truth of the matter is, that no matter how bad it may feel to be rejected, never hearing back is even worse. I’ve heard people express that it felt like they didn’t matter enough to be notified, that they thought the organizing team wasn’t doing their job, that they felt like they were being strung along. I’ve heard from people who weren’t notified that they went ahead and built a whole presentation for an event just in case the team was behind.
In this case, more than any other, not saying “No”, not sending a timely rejection to that applicant to speak, organize, or volunteer is unkind. It can cause worry, anxiety, hard feelings, and a lot of wasted time.
Here’s what you should keep in mind when saying no to an applicant:
Saying “No” is a kindness, do so promptly.
Don’t be wishy-washy, be assertive and polite.
Reject them privately.
Offer them the option to ask questions.
Only encourage them to apply again if you mean it.
For most of us saying “No” isn’t fun. We don’t wake up in the morning excited to reject individuals and crush dreams, but it is a necessity, and avoiding it when it is inevitable or being unclear makes things worse. Remember, be kind by sharing honestly.