Program Supporter – Steps After Orientation

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We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

Verify Before Providing Access to Tools

Before giving them access to anything, make sure:

  • The Community Team Contributor agreement has been signed.
  • If they have, set them up with tools that follow

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Immediately Give Them Access to These Tools 

  • Add to the WordPress Community Supporters & Managers spreadsheet and Community Team Supporters and Managers handbook page
  • Add to community-program-supporters Slack channel depending on role
  • Access to WC Central, to review event and MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications
    • set role to Editor
  • Access to Make/Community
    • set role to Author
  • Access to Help Scout limited to Community Team Inbox – to follow up with the applicants after vetting
  • Ask #metaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress.-wordcampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. in Making WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel to update their access
    • add them to the @program-supporters tag
    • give them access to the MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCamps tracker

Example message to #meta-wordcamp for a Program Supporter:

Hello!

We have a new Community team Supporter. Could you please help add FULL NAME (email, Slack & WP.org username) to the @program-supporters tag on Make WordPress Slack to get notifications, and give them access to both the Meetups and WordCamps tracker.

Thanks for your help!

Once they’ve done a certain amount of application review and gained some backend organizing experiences, give them access to these tools.

  • Access to Calendly – to give Meetup orientation and WC orientation
  • Hellosign login info

Note: We never share our meetup.com admin account with anyone outside of Tardis, except Timi & Kevin.

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