Organizer Agreements

When a Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. approve an organizer, the organizer agreement is sent via DropBox Sign (formerly HelloSign) for a digital signature. Program Supporters who do the orientation can pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” Program Managers in #community-program-supporters and ask them to send the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more./Event Organizer Agreement.

Program Managers can log in to DropBox Sign using the DropBox Sign credentials stored in WordPress Community Team 1Password.

Go to Templates in the left sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme..

hellosign landing screen

Under the box on the left that says Create Template is a small link that says use an existing template. Click that.

hellosign choose template

Hover over the result (WordCamp [Cityname] organizer …) and click the arrow that appears on the right. Choose Use Template.

hellosign use template

Enter the organizer’s name and email address. Scroll through the agreement and wherever you see [CITY_NAME] or other placeholders for name, city, event, etc. Replace them. Don’t forget to also add your name. Then, hit send.

hellosign replace names

When the organizer has viewed the agreement, and then again when they have signed it, HelloSign will notify us via an email sent to Help Scout. HelloSign also sends a daily summary of how many documents are out for signature.

hellosign notification email cropped

You can also log in at any time to check the status of agreements that are pending. If more than a couple of days goes by without a response, get in touch with the organizer to see what the status is.

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