Event Supporter Processing

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We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

The applications, processing, and orientations are nearly identical. However, there are enough small difference to the information and tools each need to make it simpler to have two separate sets of information for Event Supporters and Program Supporters.

Overview of the Steps

  1. Add new applications that come into HelpScout to the Supporter Processing spreadsheet.
  2. Review the application.
  3. If the application is approved, ask the applicant to complete the online training.
  4. Hold a group orientation for each role when possible using the Event Supporter Orientation Checklist.
    • explain the role
    • explain the expectations
    • explain the tools that are used
    • demonstrate how to review applications
  5. Send the New Contributor agreement in DropBox (formerly HelloSign) Sign for the supporter(s) to sign.
  6. Add them to the Current Supporter and Manager spreadsheet and Community Team Supporters and Managers page.
  7. Provide access to tools.
  8. Follow up on the 1-2 MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications you gave them to review.

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