Community Supporter Offboarding Checklist

We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.).

If a supporter is just switching to inactive status, use this checklist.

This is a generic list, and a lot of these items need to be considered on a case-by-case basis. People who leave their community supporter role may still be active, trusted contributors to WordPress, depending on the circumstances. Have a conversation with the departing supporter to determine their intentions. When in doubt, err on the side of caution and remove permissions, in order to reduce the potential attack surface. Access can always be reinstated later if needed.

  • Set role to Subscriber on WordCamp Central
  • Set role to Subscriber on Make/Community
  • Set role to Subscriber on other Make and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. sites where they have access (if no longer trusted)
  • Reassign HelpScout conversations
  • Remove HelpScout account (if no longer trusted)
  • Ask a #meta-wordcamp developer to (*):
    • Remove from Trusted DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. array in .config/capes.php
    • Remove from WordCamp Subroles array in .config/capes.php
    • Remove proxy access
    • Remove from Community DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (@deputies) slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. group
  • Remove user account from the Swag Store
  • Change Swag Store coupon code
  • Remove from the public Google Spreadsheet list of community supporters and managers and add to the “Past Deputy List” tab
  • Update the Community Supporters and Managers page
  • Remove from the WP Community Virtual Tools Reservations calendar
  • Remove from the Mentors list
  • Change role to “member” for all meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups they have joined (if no longer trusted)
  • Change password for Meetup.com Pro account & password management tool
  • Change password for HelloSign account & password management tool
  • Notify the Meetup.com/HelloSign password change in the deputies’ Slack channel

Notes on .config/capes.php

  • The “Trusted Deputies” can create sites and have some added capabilities to regular deputies. For more details, see the code in this file.
  • “Mentor Manager” capability is given to deputies who assign mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. to WordCamps (code).

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