Flagship WordCamps often include a Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/., and it is desirable for the Community Team to organize a table. This document serves as a guideline on how to manage the process effectively. However, these steps are not strict rules—please adapt them to suit your needs.
2-3 Months Before the Event
- Identify potential table leads. If Community Team Reps are attending the event, they should consider leading the table. Additionally, having multiple table leads is beneficial, so even if a Rep can attend, it’s advisable to find another person to co-lead the table. This approach is helpful because sometimes there are many people at the table with different goals or levels of involvement, and working in smaller groups with someone responsible for each group tends to be much more effective.
- If no Team Reps can attend, reach out via the Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule., Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook., and Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. channels on the Community SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. to find a suitable table lead.
2 Months – 1 Month Before the Event
- Publish a P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. post inviting the community to suggest topics for the Contributor Day Community table.
- If any suggested topics require a lead, call for volunteers via relevant channels or approach individuals directly.
2 Week Before the Event
- Compile an agenda and publish it on P2.
During the event
- Start with a brief self-introduction and welcome attendees.
- Share the agenda with everyone to ensure clarity on the day’s activities.
- Take notes throughout the session to facilitate the post-event recap.
- If necessary, divide participants into groups based on topics or tasks.
- Assign someone to help onboard new contributors and integrate them into the team.
- Provide an orientation for first-time participants to help them get started.
After the Event
- Write and publish a recap summarizing the key discussions and outcomes.
- Example: WCEU 2023 Community Table Recap
