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  • Jen 6:37 pm on January 12, 2015 Permalink |
    Tags: ,   

    Categories: Meetups ( 25 )

    Meetups Update 

    Some meetup/meetup.com news:

    • I have been training @chanthaboune and Petya on processing meetup applications. Am hoping that in another couple of weeks we’ll be ready to roll that out to start training more people to help process them (I want to get Josepha and Petya done first so they can then train the next round of folks).
    • It was too late to bump up the number of meetups for the quarter so we’ll be at 120 through the end of March. Right now we are using 113, so we’ll need more room based on the queue. Which is probably not a huge deal because….
    • There are a number of groups that were created in the past year that never really went anywhere. In some cases it might just need a new organizer, while in others it turns out there’s just not enough demand in the area. We’ll be contacting groups that have been inactive for a few months to see what’s up and possibly retire the group if no one wants to step up to organize events.
    • Some recent roll-ins include New York, Des Moines, Marietta (Atlanta area), and Bucharest.
    • Over the next two weeks we are hoping to have tho orientation hangouts with all the people who’ve been in the queue (they should all have been contacted at this point and it’s just a matter of scheduling/playing email tag).
    • Meetup.com has removed (for any new groups moving forward) the setting that allows any member to announce events. This is frustrating because letting anyone organize events is kind of the cornerstone of our program, and this puts the group organizers in the position of having to approve suggested events (members can still suggest events), which creates a sense that the approving organizer is somehow responsible for the event, which isn’t the case. We’ll have to create some new documentation to reflect this change, and will likely want to send an email to all group members about organizing events when we send out survey results.
    • We’ve started sending out the annual survey links to groups on the chapter account. Since we have to customize the links by hand and meetup.com restricts how many messages you can send per day (this really just is not set up well for a chapter program), it might take a little bit to get them all out. We’ll let them run for two weeks then collate and post results (and compare to last year).
    • A lot of meetup groups have outdated organizer rolls due to someone moving, people moving on from organizing, etc. We’ll ask remaining organizers to a) identify a main point of contact for each group, and b) clean up the organizer list so that only current org are listed so that members have accurate information about who to contact.
    • Another year, another attempt at monthly communications to the groups to help promote contributor drives and such. The main question on this is should the communication be an email to the organizers (who might not pass on the info and/or who would only pass on to attendees (usually less than 5% of membership list), an email to the members (is a once-a-month email from WordPress too much?), a monthly post on the group’s discussion board, or something else?

    All of these things to say, oh, comunity hub, how anxiously we await your birth. :)

    • Dustin Filippini 6:45 pm on January 12, 2015 Permalink | Log in to Reply

      I notice a couple of the Wisconsin Groups are ones that have kind of fell off (Madison & Central Wisconsin). If you contact them, you can let them know that I can be a contact nearby if they need any help or have questions on things. Especially with Madison, some of the Milwaukee people can travel to help do talks or help get other things off the ground.

  • Jen 5:45 pm on December 4, 2014 Permalink |

    WCSF 2014 Team Meetup Notes 

    For conversations that happened during the community team meetup days after WCSF/summit 2014, notes can be posted here. As groups start work on projects identified in these discussions, please repost notes in a blog post and continue the original discussion so that people who were not at the meetup can weigh in before any decisions are made.


    Community Hub on WordPress.org


    AfterParties (from Summit Day, not Meetup, but relevant)

    Community Hub meeting notes

    At the team meetup, a bunch of meetup / camp organisers came together to discuss the need for a community hub and their individual wish list. The following are notes that have been taken.

    Jane Bloggs:

    • What is near me?
    • How do I get involved with my local group?
    • What resources / support are out there?

    Wish List:

    • Map
    • Calendar
    • Integration with meetup api. ( iain)
    • Jan can design the hub
    • Ability to filter down next events near you.
    • Each group to have a group site that they can use as their main site or as a landing page
    • Problems
      • new leadership – having a circle org team group with notifications
      • rotating point person every 6 number of months.
    • RSVP system for attendees to say if they are coming or not
    • Waiting List
      • Ability for waiting list to reallocate tickets when RSVP gets changed
    • Camptix
    • Better moderation tools
    • Block by IPs
    • If you have been approved before, you can add events – otherwise you have to be approved if you have never ran an event before.
    • Spam reporting
    • Forums in theory works, but current use of meetup means that users don’t start a discussion on the forums, they do on the event comments.
    • Ability to move a discussion to the forums – button.
    • Links to twitter / linkd in/ facebook/ social / stuff
    • The ability to make notes against other attendees you have met – personal to the person logged in.
    • Check-in method – a way to take attendance so that you can see who actually turned up
    • Frequency of show ups – rsvp stats
    • Tag the event topics
    • Limit the amount of tags – category
    • Live stream on air…
    • Job board area :
      • who’s hiring
      • who’s looking.
    • How to direct people from MeetUp to the moved locale.
    • IRS rules.
    • Book Clubs
    • Ability to either join a group or follow a group.
      • Join – you are an active part of this group
      • Follow – for situations like when you are from out of town and want to be a fly on the wall of the group.
    • Set radius per group so we know what is *local*
    • Network admin stats
      • How often a meetup is cancelled
      • Members don’t rsvp.
      • Members RSVP and then don’t turn up
    • Automated emails.
      • Hey, how is your group going?
    • A list of session / presenters / slide links / mini word camp
    • Ability to rate sessions / presenters ( Like Joind.in – maybe integrate with it )
    • Ability to suggest topics to talk about or things to do
    • Translation for any language to any language for static pages and/ or event listings.
    • Discussions in local language
    • Points from Japan
      • No ticket system.
      • Japanese external ticket system.
      • Way to tag certain people as the *tumbler* / welcome wagon.
    • People tags based on group and allow group to label
    • Built in incident reporting system.
    • First line incident report which is outside the group power structure.
    • Need method to have method to be pushed up the chain.
    • Topic wish list voting system
    • Have the options between discussion board, comments,
    • Built in forms for surveys and meet ups
    • Select what topic they are gonna be interested in.
    • Notifications settings for users
      • Blast email
      • Spam laws per country.
      • Open rate
      • Plurge members – for the group when emails when are being plunge.
      • bounce  back  rate  notice  on  members group page
    • Featured events that are non traditional
    • Anyone can join a group, don’t have to wait for approval
    • Can ask new joiners questions.
    • Send me any info of a Meet up X amount of miles away from Y position.

     Meta team wants a MVP ( minimum viable product) spec agreed upon by the community.


    • Wish list
    • Discuss with the general community what they consider important from the wish list
    • Create a MVP spec.
    • Community review MVP before giving to Meta team to review
    • Check what features are available
    • Build what features we don’t
    • Beta testing
    • Start inviting everyone

    Diversity Discussion

    After Party:

    • issue of diversity
      • recovering acholohic
      • sexual assault
      • attacks
      • religion
      • age restrictions
      • pregnancy
    • after party organisers
      • 2 people  who don’t drink and sole responsibly of looking after people
    • path to redemption
      • one year not welcome
      • deal with their stuff
      • after the one year reviewed
      • building a tool to reinforce
        • organisation orientation
      • sign in to buy their ticket
    • are your attendees safe with x person there?
      • can the person explain in their own words what happened and why it was inapproiate
    • food at a afterparty is a must
    • liability
    • Happy Hour / Social Hour / Networking Hour instead of a after party
    • Mocktails – attention and same money on the non alcoholic


    • diversity workshop  kit
    • speaking  at a work camp talk at  the meet up
    • tech mix up
    • ada intitaive at word camps sessions ally skills  workshop
    • speaker rota  has to be reflective  of the population
    • be welcoming and inclusive as possible
    • if you build it they will come.
    • communication  pre told them.
    • live capturing
      • cheaper than ASL by a third
    • 122cm width for walkways

    Code of Conduct

    • reward good behaviour
    • open source bridge
    • need a update
    • community expectations:
      • review all  project COC
      • get the best of
      • 100  COC and then a FAQ style thing.
      • maybe having a longer version
    • incident report.
      • report of what to do when someone reports to you ( public private)
      • persn  is comfortable and feel safe. don’t pressure them
      • Find a cheparon
      • talk to the org committee
      • incident report form
      • dos and don’t.  list  on the form
      • if a person is a organiser, there is someone else to report to.
    • on the COC  page,   there is a page.
    • mention this is on the opening remark –  wording is important
    • opening remarks scripts

    After Parties

    Topic suggested by Dee Teal, on WCSF14 Summit Monday.

    Dicussion notes as follows:

    • Liability – Who is liable for what happens at the event?
    • Cultural differences to consider
    • responsibility
    • Organisers set to creating the right atmosphere & setting the tone.
    • How to deal with  drunks/ inappropriate people
    • Discuss on how to decide on the action to take before event with Org. team
    • To encourage younger coders, we need to consider social events that are young coder friendly. If socializing is part of the event, and the event is meant to inclusive…
      • how do we deal with this?
      • age limit stops  age restrictions
    • Encourage events that  have alcohol to not focus on that fact.
    • Addressing issues as it happens
      • how do you facilitate it
      • follow through
    • if someone gets removed, how do they redeem themselves?
    • Speaker dinners, sponsor parties
    • speakers getting drunk.
    • unofficial after party – completely removed  liability
    • two drink tickets –    limit liability
    • Environments  is key.
      • get a space so that  its  less about alcohol and more about the event
      • Pick locations which have ping pong tables etc which  help to  divert the attention.
      • Try and find a location which you can have a busy and a more chilled area. / breakout spaces.
      • try different  location like restaurants, workers offices,  spaces. music playing that was low key.
    • Things to do / fun committee.
      • Bring in board games / electronic games which are simple to play and anyone can enjoy
      • submit something artistic.
      • lego  table
      • cake competition.
      • intimate areas.
      • shuffle board
      • photo booths
      • quizzes
      • wordpress games
      • wordpress type cards against wordpress.com
      • Guitar Hero
      • music jams
      • after party
      • Nidhogg
      • Function Bingo
      • Ping Pong
      • Bowling
      • Arcade Machines
      • showing off talents thats are not to do with WordPress.
    • education and being upfront explain what the expiation.
    • speakers code of conduct
      • remember you are representing the group.
    • speaker dinner
      • WC Sofia speakers are local people so there is less emphasis on networking
      • WCEU is completely different – it was a wild  time.
    • Organisers should be responsible
      • Ends at  a particular time.
    • Legally who is in charge and when does it end?
      • when the space time runs out
      • when the bar tab ends
    • Australia. –  they need to attend a legal responsibility course.
    • Ticketing system for drinks or have no drinks?
      • have a open bar when you have  lot of internationals people,  complications of language barriers,  and bar tender issues and annoying.
        • be prepared of people abusing an open bar – but  it didn’t happen
      • Japan official party, there is some responsibility – official party ends at 10.
      • Do you care if someone thinks your party is lame?
      • culture of drink, therefore stops people from wanting to go
      • Party doesn’t have to be a club/ alcohol establishment.
      • After party does matter.
      • Big conference,  informal contact does make a difference to the experience of being an attendee.
        • Needs to be nothing to do with sessions and the main event.
    • If you are highlighting the area, communities are very different, culturally people are pre-disposed to help spread the word.
    • Bar hopping helped to have fun – the focus was not drinking but rather interesting buildings and culture
    • what are we doing wrong, right?
    • Formal guidelines of the responsibility  before when speakers are talking.
    • Encourage moderation.
    • How to deal with drunk speakers.
      • dealing with the response to  drunks.
    • Make sure there is food available if you are giving away free alcohol.
      • catered after party
      • if you have a budget that you are giving away drinks then use some for the budget  for the food.
    • Rewrite the guidelines
      • add stuff to consider if X happened
      • Be visible as party police – sober
        • able to deal with situations.
    • Situation : Speaker over did it and unable to talk.
      • do you rearrange or  do you just say no?
      • get a back up speaker, and drop if possible.
      • otherwise you, might be able to rearrange.
      • or put on a panel.
      • Q&A ask anything panel.
    • help to build your local community.
      • open space.
      • games
      • no idea who is going to turn up.
      • darts tournament
      • so fluffy
    • organiser  being drunk / inappropriate
      • people who are more visible need to be held to a higher responisbility
      • it should be  ok and  expected that any organiser who breaks the code of conduct should forced to leave.
      • how to make CoC easily accessibly
      • make it easier to adhere the code of conduct
      • remind people of it
  • Jen 6:29 pm on November 25, 2014 Permalink |

    Categories: Community Management ( 27 )

    Meetup Deputies 

    I want to set up a couple of tranings over the next few weeks to train people to review meetup applications and set up/transfer groups onto the chapter program and/or mentor new meetup organizers.


    • You have been an active meetup group member (preferably an organizer but not required).
    • If you are the group organizer, your group is on the chapter account.
    • You can give 1-2 hours per week to the project. (maybe less, but this should be the minimum expectation)
    • You can communicate well in written English.
    • You are comfortable being the bad guy if someone is behaving badly.
    • You are comfortable with promoting the program and it’s policies.

    Those who are interested and think the above describes them, leave a comment, and ID days of the week/general time slots that you could do a training hangout. I’ll try to do 3 of them over the next couple of weeks, and can vary the timing to try and make it a little more convenient for the majority.

    • Paolo Belcastro 6:54 pm on November 25, 2014 Permalink | Log in to Reply

      I think I fit the profile.

      About day / time, my schedule the next three weeks is eclectic to say the least, on UTC-10 next week, then UTC+1 the following one and UTC-5 the third. Maybe I can wait for you to publish dates/times regardless and let you know which one I can make?

    • jade.stewart 7:25 pm on November 25, 2014 Permalink | Log in to Reply

      I think i may fit what is required as I work for my self I dont realy have any times that i can defernatly say im available if you could give a few dates like you were surgessting i m sure I can make one of them

    • Alexander Gounder 9:31 pm on November 25, 2014 Permalink | Log in to Reply

      I would like to help out with this, Any weekday the same time as team chat on Thursday’s is good for me, it’s a little past mid night here in India but I’m general up at that time.

    • Hugh Lashbrooke 6:16 am on November 26, 2014 Permalink | Log in to Reply

      I’m definitely keen. Our meetup group isn’t on the chapter account yet, but not for lack of trying on my part :)

      I’m in UTC+2, which seems to be tricky for most of these kinds of hangouts, so if I can’t make a training hangout I’d be happy to watch the video afterwards if they’re recorded.

    • Mayo Moriyama 7:57 am on November 26, 2014 Permalink | Log in to Reply

      Thank you Jen!
      Don’t I fit for this if we use BuddyPress site and don’t apply Venue Apply Request?

    • Jon Brown 10:38 am on November 26, 2014 Permalink | Log in to Reply

      I’d definitely like to help ourt with this or something WordCamp related, but not until after WordCamp Maui! Please keep me in mind for 3 months from now.

    • Pamela Wood Browne 4:48 pm on November 27, 2014 Permalink | Log in to Reply

      I’m interested and have a flexible schedule (EST/UTC-5). Coming up on my 3 year mark as a meetup organizer (2 as lead) on chapter account. I have some experience wrangling excitable characters in online communities too :)

    • Ghanshyam Khanal 8:02 am on December 4, 2014 Permalink | Log in to Reply

      I’m interested to take part. I’m an active member of WordPress Nepal group and worked as a member of organizing team of WordCamp Nepal 2013 & WordCamp Nepal 2014. I can be available between 7PM-11PM NST.

  • Chase Livingston 4:00 pm on October 13, 2014 Permalink |
    Tags: , ,   

    Categories: Meetups ( 25 )

    New Meetup Organizers Hangout 

    We’re going to have a hangout Wednesday October 15 at 11am Eastern/3pm UTC for new meetup organizers as well as anyone who might be interested in more information about organizing a WordPress meetup in your area. If you’re interested in attending, leave a comment on this post so we can try and make plans for how many folks will be attending.

    Hangout link: https://plus.google.com/hangouts/_/gsys7cae6basvmyuftiwwejhgma

    • WPNI 4:27 pm on October 13, 2014 Permalink | Log in to Reply

      Although our Meetup has been going for a while, we have only held 4 meetups (fifth planned for end of month). And I would be interested in any ideas and suggestions for making it more of a success.

      • Jen 1:33 pm on October 15, 2014 Permalink | Log in to Reply

        This is really more of a new organizer orientation aimed at people interested in joining the chapter program, not so much of a tips and tricks session. We’l be setting up additional recurring hangouts in the future for topics like that.

    • vc27 4:36 pm on October 13, 2014 Permalink | Log in to Reply

      Count me in, we’ve been running meetups for a few years, but are looking for ways to get more people to schedule events and would happily take any suggestions, tips and tricks!!

      • Jen 1:34 pm on October 15, 2014 Permalink | Log in to Reply

        This one is really aimed at people just starting or joining the chapter account, focused mostly on logistics and the process of joining the chapter program. We’ll do another hangout series for existing organizers to share tips and tricks.

    • Siobhan Bamber (siobhyb) 5:18 pm on October 13, 2014 Permalink | Log in to Reply

      I’d like to attend! I’m just making steps and starting to help out with my local meetup group. :)

    • Dave Pullig 5:51 pm on October 13, 2014 Permalink | Log in to Reply

      I’m hoping to setup a local meet up in the next few months, but can’t attend this. Will a recording be available afterwards?

    • Melissa 5:54 pm on October 13, 2014 Permalink | Log in to Reply

      This sounds great! I’d like to attend also. There’s one in my area that I was a part of for a little while, but it’s more for people who are new to WP. I’d like to start one that’s for developers & designers.

      • Chase Livingston 1:44 pm on October 15, 2014 Permalink | Log in to Reply

        Perhaps you could ask to organize developer & designer focused meetups as part of that local group that already exists?

        • Melissa 2:21 pm on October 15, 2014 Permalink | Log in to Reply

          Yes, I did help organize for a while but it didn’t work out.

          • Chase Livingston 2:24 pm on October 15, 2014 Permalink | Log in to Reply

            Gotcha, well feel free to jump into the call as well. I would love to setup a time to chat with you as well to get more information about what didn’t work out.

            • Melissa 3:26 pm on October 15, 2014 Permalink

              Sure, I’ll send you an email now.

    • Morgan Kay 7:14 pm on October 13, 2014 Permalink | Log in to Reply

      I am planning to attend!

    • c3zh 7:18 pm on October 13, 2014 Permalink | Log in to Reply

      I would love to start a meetup locally. I plan on attending.

    • joffff 7:39 pm on October 13, 2014 Permalink | Log in to Reply


      I organise a general digital meetup group which meets monthly and a number of attendees have expressed an interest in a WP-specific event.

    • magicroundabout 9:12 pm on October 13, 2014 Permalink | Log in to Reply

      I’m thinking about arranging a meetup so would kinda like to lurk and hear what others have to say. You might put me off. You might inspire me to go for it. Can I come along?!

    • WPNI 10:38 am on October 14, 2014 Permalink | Log in to Reply

      Is this a gooer?
      Where & When?
      (ok… we know when… 11am Eastern / isn’t that 4pm GMT)

    • Tareq Hasan 12:45 pm on October 14, 2014 Permalink | Log in to Reply

      Count me in too. We are running local meetups in Dhaka, Bangladesh. Applied for official approval, but haven’t got any response from the dot org yet.

    • BlueVolcanoMedia 1:21 pm on October 14, 2014 Permalink | Log in to Reply

      I’ll be there! I’ve been invited to help organize next year’s DFW WordCamp, so this comes at an especially good time for me. Thanks!

      • Chase Livingston 1:47 pm on October 15, 2014 Permalink | Log in to Reply

        Marjorie, this hangout is geared towards new meetup organizers or folks looking to start a meetup, not necessarily WordCamp organizers. Are you still interested, or perhaps we could get you plugged in on one of the WordCamp Organizer hangouts?

    • Pamela Wood Browne 8:29 pm on October 14, 2014 Permalink | Log in to Reply

      I’m interested in attending. Been organizing meetup about 2 years and looking to improve!

      • Chase Livingston 1:45 pm on October 15, 2014 Permalink | Log in to Reply

        Pamela, we’re focusing this hangout towards folks looking to start a brand new meetup, or those that have started one very recently. We’re working on another hangout series for experienced meetup organizers to share tips and tricks.

    • Chase Livingston 9:57 pm on October 14, 2014 Permalink | Log in to Reply

      For the experienced organizers expressing interest, what exactly are you looking for? This will be geared towards new organizers or folks interested in starting a group in their area.

    • jade.stewart 2:24 am on October 15, 2014 Permalink | Log in to Reply

      I would love to attend if im not in a meeting at the time

    • Chase Livingston 2:55 pm on October 15, 2014 Permalink | Log in to Reply

    • vc27 2:59 pm on October 15, 2014 Permalink | Log in to Reply

      not going to make :(

    • Morgan Kay 6:05 pm on October 15, 2014 Permalink | Log in to Reply

      Whoops, I forgot to pay attention to time zones. Sorry I missed this!

  • Jen 6:52 pm on October 9, 2014 Permalink |
    Tags: viewing parties, ,   

    Categories: Meetups ( 25 )

    WCSF Viewing Parties for WordPress Meetup Groups 

    Attention all WordPress meetups! WordCamp San Francisco, the annual conference of the WordPress project, is coming up at the end of this month. Wouldn’t it be fun for your meetup group to get together and watch the livestream together? Kind of a WCSFx?

    For meetups on the chapter program that wish to hold a viewing party, we will provide free livestream access and will pay for a venue if a donated one cannot be found. You’ll need two rooms so that both tracks can be streamed simultaneously, just like at WCSF. We will not cover refreshments or other incidental costs. You can either have people bring a lunch (recommended) or you can ask a local sponsor to pitch in and provide food.

    If you want to organize a viewing party, let us know so we can set you up with an access code. If we will need to pay for a venue, it will need to be approved per https://make.wordpress.org/community/meetups/meetup-venue-approval-request/, so fill in that form as soon as possible.

    It’s a good idea to have a few people organize the viewing party together, just so no one winds up with too much to do.

    • Dustin Filippini 6:59 pm on October 9, 2014 Permalink | Log in to Reply

      Great idea. We will most likely be doing this in Milwaukee. Since I will be in San Fran, Brad Parbs will be organizing it. We are talking with the design firm where we hold our meetups at and they should be able to host this too.

    • Valerio Souza 7:06 pm on October 9, 2014 Permalink | Log in to Reply

      We would like to Belo Horizonte to participate.

    • Michael Beil 7:14 pm on October 9, 2014 Permalink | Log in to Reply

      This is a brilliant idea. Perhaps I can make it to MKE.

    • Chandra M 11:24 pm on October 9, 2014 Permalink | Log in to Reply

      Can this feed be made available next day? We are almost 12 hours ahead and it will be night during the live event. :(

    • Philip Arthur Moore 12:25 am on October 10, 2014 Permalink | Log in to Reply

      This is so awesome. We’re in Hanoi and 14 hours ahead, so we’ll have the same time issue that Chandra mentioned, but I would absolutely love to set up a viewing party.

    • bishless 12:29 am on October 10, 2014 Permalink | Log in to Reply

      The Tucson WP Meetup is tonight. Looking forward to making this happen in our neck of the woods!

    • Chris Koerner 9:37 pm on October 10, 2014 Permalink | Log in to Reply

      We’re really excited to host a viewing party here in St. Louis. We found a sponsor for the space and already have a few folks RSVP’ed! http://www.meetup.com/stlwordpress/events/209263872/

      Let us know when the codes go out!

    • Xavier Borderie 1:39 pm on October 11, 2014 Permalink | Log in to Reply

      I’ll try to have this set up in the FR community. Can we make a post on local blogs to promote this? Will the feeds be freely available or does every city-wide community needs its own access code or such ?

      • Jen Mylo 2:46 pm on October 11, 2014 Permalink | Log in to Reply

        It’s free with venue support for meetups on the official chapter program, otherwise people can just buy a regular livestream ticket on their own. If there are any groups that want to join the chapter program we can get them processed in time to be eligible for free ticket and support. And yes, individual codes, not something to be shared around.

        • Xavier Borderie 11:38 am on October 13, 2014 Permalink | Log in to Reply

          Understood. I sent several requests to have the Paris Dev Meetup turned into a proper WP Meetup Paris in past months, to no effect. The meetup itself has since been deleted, it seems.
          In the meantime, another meetup has been created (by people I know well) for the whole Paris+surroundings region: http://www.meetup.com/wordpress-ile-de-france/ They’re planning a “barcamp” meeting on Nov. 7th, I’ll see if they’d be interested in doing something earlier by pointing them here.

    • stk_jj 3:57 pm on October 11, 2014 Permalink | Log in to Reply

      Will check our (WP Meetup Franconia) possibilities and general interest during the week (having our monthly meetup on Thursday). May be we will have a »late night« event as germany is 9 hrs ahead …but the idea sounds cool enough to me to have it checked :-)

    • chanthaboune 1:47 pm on October 14, 2014 Permalink | Log in to Reply

      Count Kansas City in! We are working on sorting out a venue, but should know by today what our status on that is.

    • Flynn O'Connor 6:16 pm on October 14, 2014 Permalink | Log in to Reply

      Vancouver is doing one. Our venue is being donated but isn’t able to supply two rooms though so we’ve picked a line up of talks and will allow attendees to vote day of if they want to change which talk we broadcast.

    • Christian Rüggeberg 8:39 am on October 15, 2014 Permalink | Log in to Reply

      Thx for this nice offer! Here (WP Meetup Hannover) it will be also a “viewing night”, but this could be a very special event! For this year it is a little bit too late to organize it all, but we will reserve this option for next year 😉 … untill then – is there a possibility to grab the stream at home?

    • Mikey Arce 4:32 pm on October 16, 2014 Permalink | Log in to Reply

      Definitely interested in doing one in the Okanagan! I will see what the community thinks and hopefully our regular venue can accommodate :)

    • AMEEKER 2:25 am on October 17, 2014 Permalink | Log in to Reply

      Columbus, Ohio is in – we need to know the times it will be streamed. We’re Eastern.

    • August Infotech 11:37 pm on October 17, 2014 Permalink | Log in to Reply

      Jen we are interested in doing one in Surat, India. We are 12:30 hours ahead of PST. Though its holiday season here and most of the people in the group will not be available, we still would like to organize the event and see how many people we can get interested.

    • Chandra M 4:29 pm on October 21, 2014 Permalink | Log in to Reply

      So, how/when will we get to test the live stream? How much speed will it require? We have a low speed connection around here. :/

    • VeeIkpa 11:07 am on October 22, 2014 Permalink | Log in to Reply

      Hello Jen.
      I am organising a meetup here in Lagos Nigeria, and we will wish to hold a viewing party and would lpove to have the access code for the live stream. Under Lagos wordpress meetup. I look froward to your reply

    • Chandra M 2:21 pm on October 22, 2014 Permalink | Log in to Reply

      One more question, For non live shows, can we skip/shorten the break ? 5 min in between sessions and perhaps 40-60 min lunch break.

  • Jen 6:33 pm on September 4, 2014 Permalink

    Meetup Venue Approval Request 

    The WordPress Foundation will cover the costs of a meetup venue if a donated venue cannot be found. If you are going to ask for the Foundation to cover the costs of a meetup venue, the following conditions must be met:

    • Your group is on the WordPress chapter account at meetup.com or has been similarly recognized as official by this team.
    • Your group is currently following the 5 good-faith rules.
    • You are unable to find a donated venue.
    • Your proposed new venue meets minimum requirements for safety, adequate seating, and accessibility.

    If those items are all met we recommend that the price point for your venue not exceed $5 per person per month and we ask for a 3-6 month invoice and commitment. Please submit the venue invoice to support@wordcamp.org attention Cami Kaos. Include your meetup location, venue contact name, contact’s email address and phone number, and any special payment information. Unless otherwise specified, venues will be paid by check. You should expect a response within a week.

    To have your venue approved and paid for, please fill in the following form:


    Cami or a member of the meetups team will be in touch to discuss your venue request.

  • Jerry Bates (jerrysarcastic) 1:24 am on September 4, 2014 Permalink |

    Categories: WordPress.tv ( 333 )

    WordPress.tv moderator squad: Meetup recap 

    The ModSquad gathered for a chat in IRC today to discuss some of the recent changes on WordPress.tv. The following items were discussed:

    • Changes to the Planet WordPress feed and blog.wordpress.tv
    • Using the “Featured” tag to promote content for weekly “Staff Picks” blog posts
    • Videos are featured based on technical quality (good sound/picture, slides clearly visible) and not content, which is already high quality.
    • Coming soon: creating a publicize connection to the WordCamp Twitter account to promote videos as they are published.
    • Post production – underway with first camp. Mods in attendance asked if they want to help edit slides into presentations
    • First mod-produced video (editing in presentation slides) here. Props @roseapplemedia

    As always, if you are a mod, and couldn’t make it on IRC, or just want to see what was discussed in more detail, the chat log is available here.

  • Chase Livingston 5:57 pm on August 29, 2014 Permalink |
    Tags: ,   

    Categories: Meetups ( 25 )

    This Week in Meetups 

    Rolled in two meetups to the chapter program this week:

    Scheduled a couple of chats for next week to roll in more groups.

  • Jen 6:51 pm on August 27, 2014 Permalink |
    Tags: ,   

    Categories: Summit

    Just got word that our meetup & WC organizer from Kathmandu, Nepal —Sakin Shrestha, who’s also a theme reviewer — got his visa approved to come to WCSF/summit/team meetup. Yay!

    In this case I had to respond to a lot of (essay) questions from the consular agent in addition to the information I’d already provided in the visa invitation letter. If anyone has any contacts at the state department that I might be able to talk to about how to make this process easier in general (since it’s the same info going to consulates in multiple countries, for WordPress events), hit me up. :)

    • Tareq Hasan 6:54 pm on August 27, 2014 Permalink | Log in to Reply

      I also got the visa and notified you via email. May be you were too busy to respond my emails :)

      • Jen Mylo 6:59 pm on August 27, 2014 Permalink | Log in to Reply

        We’re providing travel assistance for more than 50 people, so I’m responding to everyone in the order received. I know it’s not as fast as we’d like, but I’m doing the best I can! :)

        • Tareq Hasan 7:05 pm on August 27, 2014 Permalink | Log in to Reply

          As I caught you here, so I’ve to ask: One of my friend (and a local WP meetup organizer with me) wants to attend WCSF on his own financing and just requires an invitation to get pass the embassy. He was knocking at the door but without any reply (I know, I know). So if you can send one, that would be very helpful.

          • Jen Mylo 7:08 pm on August 27, 2014 Permalink | Log in to Reply

            What’s your friend’s name? I can look and see if got the email.

            Of note, it is much more difficult to get a visa for people who aren’t known contributors, because then it’s basically a tourist request without someone to vouch for them. If you remember from your visa letter I included specific information about your activities, etc.

            • Tareq Hasan 7:19 pm on August 27, 2014 Permalink

              His name is Rupok Chowdhury Protik (rupokify at gmail dot com).

              Yeah, I get it. But he doesn’t have that much activity on his wp.org profile (https://profiles.wordpress.org/rupok). They issued me a 4 month single entry visa even I had the invitation letter. So simply the embassy will not allow a visa if he doesn’t get any invitation of any sort.

          • Jen Mylo 7:26 pm on August 27, 2014 Permalink | Log in to Reply

            I don’t have an email from your friend, I tried searching by both name and email address. Can you ask him to resend?

    • Valerio Souza 6:56 pm on August 27, 2014 Permalink | Log in to Reply

      I have the same problem respond my emails :-(

      In Brazil, consular agent contactus_en_br@usvisa-info.com

  • Chase Livingston 3:38 pm on August 22, 2014 Permalink |
    Tags: ,   

    Categories: Meetups ( 25 )

    This Week in Meetups 

    I’m hoping to begin posting what happened with meetups each week as a recap so everyone can stay up to date and get involved if they’re interested. So here it goes:

    • Rolled in Cumbria meetup to the chapter program
    • Created Lehigh Valley meetup group.
    • Processed all remaining applications that were in the meetup queue
    • Scheduling chats for creating and/or rolling in other meetups to come
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