Community Team Chat Agenda | Thursday, 1 November, 2018

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 1 November 2018. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pac / EMEA friendly Thursday, November 1, 2018, 11:00 UTC

Americas friendly Thursday, November 1, 2018, 20:00 UTC

Deputy check-in

What have you been doing and how is it going?

P2 posts needing review/feedback

There is an ongoing series about transforming WordCamp website shortcodes into Gutenberg blocks, please leave your feedback:

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

WordCamp Incubator 2018 Update Thread: October edition

Hola Community Team!
I’m sure you were wondering how the WordCamp Incubators are going…
So, yes! this is the moment of our monthly updates about the two WordCamp incubators in Montevideo (Uruguay) and Kota Kinabalu (Malaysia) 😉

Pinging @remediosgraphic and @emanuel_blagonic for you both to tell us how your Incubators are going. Thanks in advance!

#incubator #wordcamps #monthly-updates

Community Team Chat Agenda | Thursday, 18 October 2018

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 18 October 2018. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pac / EMEA friendly Thursday, October 18, 2018, 11:00 UTC

Americas friendly Thursday, October 18, 2018, 20:00 UTC

Agenda

  1. Deputy check-in:
    What have you been doing and how is it going?
  2. P2 posts needing review/feedback:
  3. Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#agenda, #meeting

Call for Volunteers: 2019 Global Sponsorship Working Group

Do you love looking at spreadsheets, balance sheets, PNLs, and budget projections? Do you really know your way around a sponsorship deck? If the answer to either (or both!) of these questions is, “YES!” then you might be interested in joining the 2019 global sponsorship working group.

The WordPress Global Sponsorship Program (born in 2013 as the Multi-Event Sponsorship Program), provides financial support to WordPress community events around the world. It’s time to analyze the program yet again and come up with a proposal for the 2019 edition.

We’d like to post a proposal for the 2018 Global Sponsorship Program no later than November 7, hoping to be able to send it to sponsors by November 14. I’d like to gather a group of 5-7 people to work on this short project. @kcristiano and I will be two of the people in the group, so we’re looking for an additional 3-5 volunteers.

Time commitment: 2-4 hours of independent program analysis time plus two 1-hour video conference meetings, all between October 22-Nov 2.

Experience required: accounting experience with organizations with an annual gross income of $4M and over AND/OR experience analyzing/reviewing multiple sponsorship decks per year. WordCamp fundraising experience is also strongly preferred.

If you have skills/experience and the interest/time, please comment on this post! We’ll announce the working group members by October 17, and I’ll reach out on October 19 to group members to schedule the two video meetings. #global-sponsorship

WordCamp US 2018 – Community Team Plans

Hi Team!

We have 60 days before Contributor Day at WordCamp US happens, I’d say it’s time for plans!

And since we couldn’t really do much at WordCamp Europe, due to the lack of wi-fi, I suggest we reuse the plans we had for June 😉

We also need to decide who is going to lead the table and coordinate with @aaroncampbell

Ideas for experienced contributors

  • run a real-time mentorship training for any experienced WordCamp organisers who want to be trained as mentors. See:
  • making process diagrams for processes described in our handbooks
  • organising the Trello board
    • Brainstorm with other teams that are using Trello: how they got started, how do they encourage its use, etc…
  • work on documentation from our “needs documentation” list
  • run a real-time deputy training discussion group for anyone who’s interested in becoming a deputy and has finished the deputy training quizzes. See:
  • application vetting sprint. See:

Ideas for less experienced contributors

  • search through meetup.com event titles and list suggestions for interesting/unusual meetup event formats/topics that could be recommended in future meetup organiser newsletters
  • summarise 2017 accomplishments
  • summarise proposed 2018 goals, check if someone is actively working on them and add them to Trello.
  • adding email templates for responding to life-threatening allergy and a11y needs notifications to the handbooks. See comments in this post for reference. Ping Attendee Services Team from WCEU for help
  • translate the replies in HelpScout to different languages (cross team effort with Polyglots)

Things that probably will not happen but if they do it would be great! 

  • Either publish something about the team structure and the decision making process or kill it forever (since without doing anything formal we changed completely the way we operate in the past 12 months I am inclined to kill it, but might be worth to have one final brief discussion for closure)

Have more ideas? Please add them to the comments and before the event I will put everything in a nice list so we can work through it during Contributor Day!

Meetup organizer newsletter suggestions for October?

Friends, we’re about to start drafting the October edition of the meetup organizers newsletter — if there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, could you please comment on this post by the end of this week?

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open source project

Some examples of newsletters are here and here.

Thanks!!! #meetups #newsletter

Announcement: monthly chat for WordCamp organisers

A long, long time ago we started a discussion, here on the blog, about how we could support Community team mentors. This is completely OT and somehow related to this announcement 🙂

If you read the comments you will see that one of the issues that I raised is that we have a lot more WordCamp Mentors but still a lot of WordCamps don’t have one: this is why I am starting a new monthly chat for all WordCamp Organisers and I hope this will also help Mentors come together and exchange information.

Who is this for

WordCamp organisers, old and new, potential organisers, mentors.

Proposal for a general agenda

  • 1 hour meeting
  • 30 minutes – updates from the WordCamp Community Support: posts from the blog that you might have missed, new tools, deep dive into a specific handbook section
  • 30 minutes – open floor, bring up anything you need help with

Kick off meeting – October 25th 2018, 13:00 UTC

Since we need to start somewhere, I am taking the initiative to schedule the first meeting at a time that is a bit in between: Thursday, October 25, 13:00 UTC.

For the following chat we can decide together when it’s the best time to meet. If other mentors want to host the chats we might even do it twice a month 🙂

We will meet in the #community-events channel in Slack

Agenda for October 25th 2018

  • Introductions: mission, plans
  • WordCamp Organising news: posts from the blog that WordCamp organisers and mentors should be familiar with
  • One handbook section at a time: venue and date
#agenda, #meeting

WordCamp Incubator 2018 Update Thread: September edition

Howdy Community Team!
Are you wondering how the WordCamp Incubators are going? You’re lucky, because this is the moment of our monthly updates about the two WordCamp incubators in Montevideo (Uruguay) and Kota Kinabalu (Malaysia) 🙂

Hi @remediosgraphic and @emanuel_blagonic can you both tell us how your Incubators are going? Thanks in advance!

#incubator #wordcamps #monthly-updates

Meetup Application Vetting Sprint – 26 & 27 September

In order to get through the large backlog of meetup applications that are currently in need of vetting, we are going to be joining together in two 1-hour vetting sprints next week!

What is a vetting sprint?

A vetting sprint for meetup applications is a 1 hour session where all available deputies meet together in the #community-team channel in the WordPress Slack group. Over the course of the hour, we will all work on vetting meetup applications and use the Slack channel as a central place to discuss what we’re working on and support each other.

Who can take part?

Any deputies who have access to the Meetup Tracker can take part. That means people who have completed the deputy training, signed the agreement and been given access to the tracker (details about the tracker here).

If you are a deputy who has been active in the last 6 months, then you would have been added to the tracker already, but if you don’t have access and still want to take part then please comment here and we can give you access.

When is this happening?

We have two sprints planned for next week, so we can accommodate as many time zones as possible. The two times are:

These times have been added to the Deputy Calendar for easy reference.

How does it work?

As explained above, we will meet in the #community-team channel on Slack at the times listed and dive into vetting meetup applications. Here are some handy links that you will need on the day:

Community Team Chat Agenda | Thursday, 20 September 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 20 September 2018. Meeting times are Thursday, 19 September 2018 at 11:00 UTC and Thursday, 19 September 2018 at 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

  1. Deputy check-in:
    What have you been doing and how is it going?
  2. Payments offline for a week:
    As announced, all of the deputies who handle payments will be offline for the first week of October, so payments will be on hold for that time.
  3. Office Hours and Team Chat for first week of October:
    As with payments, we will also need to make sure that we have deputies able to cover Office Hours and the Community Team Chat for 1-7 October – details here.
  4. Call for meetup application vetting:
    We have a lot of meetup applications that need vetting in the new Meetup Tracker – please jump in there whenever you can.
  5. P2 posts needing review/feedback:

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda