Meetup Organiser Badge Proposal

As we published yesterday, the new Meetup Tracker comes with a lot of great new benefits, including the fact the we will be able to link meetup groups with each organiser’s profile. This means that we can finally give out user profile badges to meetup organisers.

We need to decide what icon and colour to use for this badge, so here is a proposal for discussion:

  • Colour: #f7ad43
  • Icon: dashicons-nametag

This will make the badge the same colour as the WordCamp Organiser and WordCamp Speaker badges (so all of our community involvement badges are the same colour), and the icon is the one we already use in the WordPress Events and News widget to indicate a meetup event. This will keep things logical and consistent across the network.

If we go with that icon and colour combination, here’s what the badge will look like in context:

The badge will be automatically assigned based on the usernames that we have for the organisers of each group once the group is live and in our chapter account.

We’ll leave this post open for comments until the end of this week (16 September 2018) before finalising the badge design and setting it up for profiles.

New tool for Community Deputies: Meetup Tracker

Hi Community Deputies!
I’m glad to announce that we will not have to use the “Meetup Status Doc” sheet anymore since today! Hope you are as happy as I am with this news 😀

The Meetup Tracker is a new tool that the Global Community Team will use to track all current groups, and new Meetup applications received via the new form for the Meetup Chapter Program.

This tool is hosted in the dashboard of, and if you’re an active Community Deputy who has been vetting Meetup applications and/or sending swag for the last 6 months, you should have received access to it already.

This is the list of deputies added to the new Meetup Tracker tool: @sippis @bph @angelasjin @kcristiano @remediosgraphic @chanthaboune @nukaga @mayukojpn @courtneypk @nao @enigmaweb @andreamiddleton @mariaojob @hardeepasrani @drebbitsweb @psykro @wpaleks @adityakane @francina @camikaos @laryswan @00sleepy @hlashbrooke @carl-alberto @_dorsvenabili

For more info and instructions about how to proceed and use the new tool when vetting Meetup applications and when sending swag, go and check the new page “Meetup Tracker” in the Deputy Handbook or ask in #community-team.

Ta-da! That is everything you need to do to help track Meetups. Thanks for all you do to keep Meetups around the world happy, healthy, and organized! <3

Community Team Chat Agenda | Thursday, 6 September 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 6 September 2018. Meeting times are Thursday, 6 September 2018 at 11:00 UTC and Thursday, 6 September 2018 at 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.


  1. Deputy check-in:
    What have you been doing and how is it going?
  2. Payments offline for a week:
    As announced, all of the deputies who handle payments will be offline for the first week of October, so payments will be on hold for that time.
  3. Office Hours and Team Chat for first week of October:
    As with payments, we will also need to make sure that we have deputies able to cover Office Hours and the Community Team Chat for 1-7 October – details here.
  4. Call for meetup application vetting:
    We have a lot of meetup applications that need vetting (tagged as needs-vetting in Help Scout) – please jump in there whenever you can.
  5. P2 posts needing review/feedback:

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda

WordCamp Incubator 2018 Update Thread: August edition

Hi all! If you’re wondering what’s going on with the two WordCamp incubators in Montevideo (Uruguay) and Kota Kinabalu (Malaysia), this is the moment of our monthly update 🙂

Here’s where @remediosgraphic and @emanuel_blagonic will post their updates for August 🙂

#incubator #wordcamps

Documentation review: WordPress Events in Dashboard

A long time ago, I promised to gather page to Meetup handbook about WordPress Events visible on Dashboard. I finally got it done and before adding it to Handbook, I’d like to ask you to review it on Google Drive 🙂

This documentation basically gathers together information that has been in multiple locations (comments, Slack discussions etc) previously. It tries to answer questions about what is the WordPress Events listing, how it works, why it exists, how to debug it and where to report problems.

@andreamiddleton has written excellent WordPress Events and News widget FAQ which is merged into this documentation. I propose that we deprecate that page and just link it to the new Handbook page, if it will be added. I’d also propose this documentation to be added into WordPress Meetup organizers handbook as a new page.

Leave your comments/suggestions on this post so that we can discuss changes or improvements. Deadline for comments and discussion is 2018-08-16.

#nearby-wordpress-events, #wp-admin, #documentation

Proposal: existing documentation to be merged into the handbooks

We some seriously amazing content in the blog that could be merged or at least linked into the handbooks.

Here is the list with the actions that I propose we take:

Proposed WordCamp Editorial Calendar

Create a new page in the WordCamp Organiser Handbook > Publicity > Website Content ✅

Promoting Your Local WordPress Meetup

Create a new page in the Meetup Organiser Handbook > Promoting your Meetup ✅

What makes a WordPress Meetup Great?

Create a new page in the Meetup Organiser Handbook > Building and growing a meetup > A collection of videos to inspire you ✅

do_action Zurich 2018

Link in the Meetup Organiser Handbook > do_action: Charity Hackaton ✅

WordCamp Design Kit Producing assets and finding a…

Merge in the WordCamp Organiser Handbook > Publicity ✅

Collecting ideas & methods for Meetups promotion / growth

Merge in Meetup Organiser Handbook > Summarise together with the “Promoting your local WordPress Meetup” post above ✅

Handbook Page: WordCamp Marketing/Ticket Sales Tips

Merge in the WordCamp Organiser Handbook > Publicity ✅

Contributor Day Room Signage

Merge in the Contributor Day Organiser Handbook ✅

Contributor Night – An experiment in Torino, Italy

Add a page in the Contributor Day Organiser Handbook > Other Contributor Events ✅

Also: change the name of the handbook from Contributor Day to Contributor Events ✅

Deadline: July 22nd. If no one objects or points out different possible places to have this content, I will go on and do it 🙂


#documentation, #handbook

Office Hours during WordCamp Europe

WordCamp Europe is happening next week, which means that many of the members of the Community Team will be offline for much of the week. This affects Office Hours in particular, so I would like to make sure that we have at least one deputy who can commit to being online to manage for each of the four sessions next week.

If you can commit to any of the times, please tick the box next to the relevant one(s) below. if the box is already ticked by someone else, then please comment on this post to say with which one(s) you will be able to assist. The checkboxes here are to make absolutely sure we have at least one person available, but having more than one person managing Office Hours is always a good thing.

Note that the times above will be displayed in your local timezone.

Office Hours is simple enough to host and we even have some handy documentation about how to do it.

Discussion: Changes to WordCamp attendee life-threatening allergy and special accommodations notifications

New fields for life-threatening allergy and special-accommodations were added to WordCamp ticket registration about two months ago.

When attendee has a life-threatening allergy or need for special accommodations, an automated notification email to organizer team is sent. In addition to that, email is also sent to community team Help Scout from where we manually forward the message to organizer team. With this current procedure, organizing team receives two notifications on the same thing. This is because we take these things seriously and we want to make sure that team is taking it seriously too.

But as a downside, two emails about the same thing creates a noice to organizer teams inbox. Also the forward from Help Scout is a manual task for deputies. We are now considering changes to this process so that we don’t send team anything else than automated notification they already receive.

Please share your feedback and ideas about the process in the comments!

Deadline is pushed to 9.8.2018 as I made a more spesific proposal in comments

Deadline for this discussion is 4.7.2018

Community Team Chat | Thursday, May 3rd 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, May 3rd 2018. Meeting times are 11:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.


  1. Deputy check-in:
    What have you been doing and how is it going?
  2. P2 posts needing feedback/discussion:
  3. New posts on P2 (no feedback needed, but reading appreciated to be up-to-date!)

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda

WordCamp Europe 2018 – Community Team Plans

Yesterday I was reminded by a nice poem that WordCamp Europe 2018 is 50 days away. Woot woot!

The day has yet to come,
but we can already hit the drum.
You may or may not know,
that today marks 50 days until the show.
So, it’s time to plan your stay,
hey, you don’t want to miss the day.
Book the hotels, get your flights,
and get ready to see Belgrade’s lights.

— WordCamp Europe (@WCEurope) 25 aprile 2018


WordCamp Europe and WordCamp US are what we consider flagship events and are always a great opportunity for teams to get together, contribute and onboard more people. There are going to be a whole lot of us present and we should take advantage of that and maximize our time together.

This year, in addition to the Contributor Day, there is a Community Room, which sounds like an amazing opportunity to continue conversations or start new ones in a nice environment. Here is the info we have from the WCEU team:


The Community Room will be open all day on both days of the main conference. It is located just off the area where both the Get Involved table and the Happiness bar will be set up, so is the perfect place to take any longer conversations that start there over to. The room will be set up with tables and chairs as well as some more comfy seating. Any Make groups who want to continue work in this space left over from Contrib day can. If you think some paperboards or whiteboards might be useful, let us know, we can probably work something out. Note, like last year, Contrib Day is the day *prior* to the conference. So the Community Room is thought of as carry over from Contrib day as desired. It won’t be a restristed space either – someone who needs to take a work call or shoot off some emails or whatever would be welcome to hang there.


This room is not “mandatory” for any team, it’s meant to be for people who’d like to continue contributing, or who weren’t able to attend Contributor Day, or haven’t heard of Contributor Day, etc It is mostly to create bridge between conference days and Contributor Day and to generally increase awareness for contributing to the project.

As we did last year, please add in the comments ideas and suggestions for tasks we could work on together while in Belgrade and ideas for the Community Room: again, presence there is not mandatory, so there is no pressure to “staff the table”, but it is definitely a great initiative and we could think of something cool for it as well.

Deadline to comment is May 18 so we can discuss this during the next two Community chats: after that date I will summarise in a post (like the one we had last year) and we will go from there!

#wceu, #wceu-contributorday