Meetup Organizer Newsletter: November 2024

Hello WordPress Event Organizers,

We’re excited to bring you this month’s updates and resources. Here, you’ll find tips on why there’s no venue too small for a successful meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook., highlights from recent gatherings, and a reminder on the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. ticket process.

Plus, if you ever need extra support from the Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps., we’re here to help, with special assistance available in Spanish and other languages for those who need it. Let’s keep growing together!

Be Part of State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/. 2024 Live from Tokyo!

Join us on December 16 at 9:00 UTC for State of the Word 2024, live from Tokyo! Open to everyone—from WordPress enthusiasts and website owners to developers and contributors—this annual event, hosted by Matt Mullenweg, celebrates all things WordPress and unveils what’s next for the platform and the web.

Whether you tune in from home or gather with friends at a watch party, this is your chance to connect with the global community, hear exciting updates, and get inspired for the year ahead.

There are only a few in-person tickets left, so be sure to request yours today at the State of the Word website.

Don’t miss this unique opportunity to experience the future of WordPress firsthand!

There is no small venue for a Meetup

Whether you’re expecting 5 or 50 attendees, every meetup has the potential to bring value to the WordPress community. Sometimes, we worry about spaces being “too small,” but in reality, the magic of a meetup lies in the connections and learning that happen within those walls—not the venue’s size. Small venues can foster more intimate discussions, helping people connect profoundly and learn from each other.

Here are some tips for making any space work for your meetup:

  • Get creative with seating: Set up a circle to foster conversations or use small tables for group work.
  • Use every corner wisely: Consider areas like lounges, open spaces, or even patios if weather permits.
  • Bring in some atmosphere: Simple touches like music before the meetup starts or a banner with the WordPress logo can set the tone and make any space feel welcoming.
  • Have a flexible schedule: A small space often feels cozy and personal, so leverage this by creating activities where people can move and interact.
  • Take advantage of virtual participation: For spaces with limited capacity, consider live-streaming parts of the event or creating a hybrid experience to reach a broader audience.

A small venue can inspire big ideas and strong community ties. Don’t worry about the size—embrace it and let the quality of your connections shine!

Some recent Community Events 

A grid of 48 people participating in a virtual meeting, each in their own video frame. Most are smiling, and some are waving or giving thumbs-up. The backgrounds vary from home environments to virtual backdrops. Microphones appear muted, indicated by red icons on screen. At the top left, a banner mentions "Trabajo remoto: transformando el futuro con WordPress."
WordPress Denia 2024 (online) event dedicated to Remote Working
A group of people posing together indoors in front of a bright green screen displaying "WordCamp Guate 2024" with a colorful graphic. The group consists of diverse individuals, some wearing event badges and lanyards, smiling and standing or kneeling in multiple rows. The setting is WordCamp Guatemala 2024.
First WordCamp in Guatemala
A large group of people is gathered indoors for a photo, smiling and posing together. Many are holding conference bags, and some have signs. In the foreground, there is a "WP Campus Connect" logo on the floor, and a standee listing sponsors and event details is visible on the right.
One of the four days of WP Campus Connect Ajmer, India

Reminder for WordCamp Ticket Sales

If you are organizing or giving visibility to an upcoming WordCamp or WordPress Event, please remind attendees that they need an active WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ account to purchase tickets. Here’s a quick guide to share with attendees:

Create or Log In to WordPress.org: Attendees can go to login.wordpress.org and log in to their existing account or create a new one if they’re not yet registered by visiting the Create an Account link.

Once logged in, attendees must check all required fields. This step is important as it helps organizers gather the necessary information for event planning and personalized interactions.

Proceed with Ticket Purchase: After logging in, attendees can easily access the ticketing page and complete their purchase without issues.

Remind attendees to complete this process ahead of time to make registration and check-in as smooth as possible.

Some WordCamp organizers, like WordCamp Delhi 2024, have created a video explaining the process step by step on their tickets page.

WordPress Event Organizers, We Want to Feature You!

We love highlighting WordPress events from around the world in our newsletters. Want your Meetup to be featured? Share a picture with the Community team! Rename your picture as “Meetup-name_event-date” and upload it here in jpg or png format. Remember to ask permission from your group members before taking and sharing photos.


A special thank you to our Global Sponsors: Bluehost, GoDaddy, Automattic, WPBeginner, and Woo!


Need Support or Guidance From the WordPress Global Community Team?

If you have any questions, Community Team Supporters are here to help. Please email us at support@wordcamp.org or join the #community-events Slack channel. Thanks for everything you do to grow and support the WordPress community — let’s keep sharing knowledge and inspiring each other with our contributions!

See you online soon!

The following people contributed to this edition of the Meetup newsletter: @josvelasco, @_dorsvenabili, @peiraisotta and @bjmcsherry.

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Extra: Need special help in Spanish? Visit wplatam.org to talk to this group that is focused on supporting and promoting WordPress in Latam. They can help you find good speakers for your  Meetup group, invite you to participate in Quedadas WordPress en Español, and discuss how to reactivate your Community.

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