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In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:
Updates on WordCamps Held Before February with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tokyo, Japan (Oct 20-22) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Transparency Report reviewed and budget closed Final cost $40,926 USD/ 5,684,195 JPY and cost per person/ per day of $32 USD/ 4,469 JPY. Event closed with a contribution to Global Sponsorship funds of approximately $403 USD / 56,002 JPY.
Open Items – Finances: There was a surplus on hand with organizers totaling $6,634 USD/ 921,333 JPY that has since been returned to Central.
WordCamp Manila (November 11) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions
Open Items – Finances: Open questions sent January 10, 2024, with the latest reply on March 8, 2024. Another request for answers was sent March 27, 2024.
WordCamp Udaipur (December 2) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report reviewed and a few open questions sent to organizers on March 18, 2024. Still awaiting a reply.
Open Items – Finances: Still awaiting answers to questions sent following the review of the transparency report.
WordCamp Ahmedabad (December 9) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Awaiting Final Numbers
Open Items – Finances: Still Awaiting final Transparency Report**. There has been communication with organizers on March 27, 2024, and the team has committed to providing the report by April 1, 2024.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Still awaiting Transparency Report submission and final numbers.
Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication as late as March 26, 2024, to say the information will be submitted as soon as possible.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: The budget appears almost complete. The only remaining vendor to be paid appears to be the accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) services.
Open Items – Finances: One more vendor to pay. The budget wranglerWranglerSomeone, usually a person part of event organizing team, who looks after certain things like budget or sponsors. and organizing team were emailed on March 21, 2024, to ask about this remaining invoice.
WordCamp and Events Held in February
Kerala Photo Festival (Online) (Feb 3-10) Final Tickets Sold: N/A (333 tickets were claimed for participation) Approved Attendee Total: N/A Budget Notes*: Prize winnings are still being paid to the winners of the event
Open Items – Finances: All expenses still not paid
WordCamp Phoenix (Feb 9-10) Final Tickets Sold: 224 Approved Attendee Total: 400 Budget Notes*: Final cost $30,350 USD and cost per person/ per day of $67 USD Event closed with a contribution to Global Sponsorship funds of approximately $8,784 USD
Open Items – Finances: No open items
WordCamp Pune (Feb 17) Final Tickets Sold: 232 Approved Attendee Total: 400 Budget Notes*: Transparency Report submitted and reviewed Final cost $6,075 USD/ 506,221 INR and cost per person/ per day of $26 USD/ 2,182 INR. Event closed with a contribution to Global Sponsorship funds of approximately $2,366 USD / 197,166 INR
Open Items – Finances: There are still reimbursements to be made to the organizers, but the costs have been reported in total, so total expenses will not be affected.
WordCamp Kansai (Feb 23-24) Final Tickets Sold: 199 Approved Attendee Total: 260 Budget Notes*: Still awaiting Transparency Report submission and final numbers.
Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted by April 14th.
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report.
Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
