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In an effort to provide some real-time information for event organizers and the community alike, Central would like to present a month-in-review post with recaps of the prior month’s events and how they fared financially, in terms of ticket sales and budget.
It’s hard to believe that October is upon us! 2023 has been a big success in terms of in-person events in the WordPress space. The year has already seen 3 flagship events and 43 local WordPress events, including several NextGen events. September was particularly active with 10 WordCamps and 1 NextGen event.
WordCamps Held in September 2023
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.
Dates
Final Tickets Sold
Attendee Total Approved with Budget
Budget Notes*
Open Items – Finances
Jinja
Sept 4-5
186
250
Awaiting final numbers
Still Awaiting final Transparency Report**, team has responded and is working to gather final support
Netherlands
Sept 7-8
407
400
Budget closed.
Final cost $66,403 USD/62,060 EUR and cost per person/day of $81.58 USD/76.24EUR.
Event closed on budget (if there are no additional expenses to report)
No Open Items
Malaysia
Sept 8-9
280
300
Budget closed.
Final cost $16,270 USD/73,953 MYR and cost per person/day of $29.05 USD/132.06 MYR.
Event closed with a contribution to the Global Sponsorship Fund of $2,914 USD/12,380 MYR
No Open Items
Kathmandu
Sept 8-9
473
450
Awaiting final numbers
Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
Finland
Sept 14-15
407
500
Awaiting final numbers
Several payments still pending (After Party, Food, Venue)
Pontevedra
Sept 16-17
245
300
Awaiting final numbers
Several payments still pending (Swag, Audio/ Visual)
Whitley Bay
Sept 18
97
120
Budget closed. Final Cost $6,665 USD/5,332 GBP and cost per person/day of $68.71 USD/85.88 GBP.
Event closed with a contribution to the Global Sponsorship fund of approximately $4,187 USD/3,350 GBP.
No Open Items
Vancouver
Sept 23
241
375
Awaiting final numbers
Several payments still pending (Food, Venue)
Rome Community Day
Sept 29
30
60
Budget closed.
Final Cost: $98 USD of Global Sponsorship funds used and cost per person/day of $2.88 USD.
No Open Items
Gdynia
Sept 30
211
110
Budget closed. Transparency Report submitted and reviewed.
Final Cost: $4,919.45 USD/21,540 PLN and cost per person/day of $25.52 USD/102.09 PLN. Event closed with a contribution to the Global Sponsorship fund of approximately $1,232 USD/4,932 PLN
No Open Items
Rochester
Sept 30
79
120
Budget closed.
Final Cost: $5,100 USD and cost per person/day of $64.56 USD Event closed with a contribution to the Global Sponsorship fund of approximately $833 USD
No Open Items
Updates on WordCamps Held pre-September with Open Budgets
WordCamp
Dates
Final Tickets Sold
Attendee Total Approved with Budget
Budget Notes*
Open Items – Finances
Kerala
March 25
499
500
Awaiting final numbers
Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
Nairobi
Aug 16-17
200
Awaiting final numbers
Still Awaiting final Transparency Report**, and team has responded to say they are working on the final numbers
Denmark
Aug 26-27
48
95
Awaiting final numbers
Several payments still pending (Signage, Swag)
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a subsidiary of WordPress Foundation. It is created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWPCSThe collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards.
May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.