What happens when a WordCamp doesn’t provide a transparency report

In some places, it can be difficult for WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program., PBC, to pay WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. vendors directly. To support these WordCamps, the global sponsorship amount is sent to the organizing team, who then runs funds locally. These teams are required to provide a budget transparency report within a month after the event is wrapped up. The report consists of a collection of documents that outline the use of funds (details).

Why Transparency Report is Important

It’s really important for the WPCSWPCS The collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards. May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook. to have reports about how WordCamp funds are used. Firstly, it is important that community and sponsor funds are appropriately spent and in service of the WordPress community! Second, as a public benefit corporation, WPCS is required to submit regular financial and operational reports to maintain its status.

Transparency Report Reminder & Follow-ups

After the WordCamp, the organizing team that runs funds locally receives a reminder to submit the transparency report. If one isn’t submitted over two weeks, a Community DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. or MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. will reach out to see if the team needs additional support. If a WordCamp organizing team still does not provide a satisfactory transparency report within the specified deadline, the team member(s) may face serious consequences, such as:

  • Account suspension: The WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ and SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. accounts may be suspended for violating the Community Code of Conduct.
  • Report to local authorities: WPCS may report the case to the local authorities for misappropriation of funds.
  • Suspending future events: The local community may be suspended from organizing or participating in any future WordCamp or WordPress events until they rebuild trust with the community.

Incident Report: Misappropriation of WordCamp Funds describes one example of a transparency issue in the past.
Community Team DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. and WordCamp MentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. are here to support organizers throughout this process.

The Community Team is Here to Help

We understand that budgets are hard! Even if the transparency report takes longer, organizers who work with the Community Team in good faith will not be subjected to these consequences. I want to emphasize that nobody wants anyone to come to the consequences described above. If you need any assistance or clarification, please contact your mentor or support@wordcamp.org.

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