Title: Proposal: [Experiment] Adopt Standardised Team-wide Project Management Tools – already utilised by other Make Teams for a Quarter.
Author: Leo Gopal
Published: January 19, 2023
Last modified: September 16, 2023

---

 [  ](https://profiles.wordpress.org/leogopal/) [Leo Gopal](https://profiles.wordpress.org/leogopal/)
1:45 am _on_ January 19, 2023     
Tags: [community management ( 182 )](https://make.wordpress.org/community/tag/community-management/),
[community-team ( 229 )](https://make.wordpress.org/community/tag/community-team/),
github, [proposal ( 20 )](https://make.wordpress.org/community/tag/proposal/), [team-goals ( 8 )](https://make.wordpress.org/community/tag/team-goals/),
team-projects   

# Proposal: [Experiment] Adopt Standardised Team-wide Project Management Tools – already utilised by other Make Teams for a Quarter.

This proposal is focused towards improving our project management and goal and progress
tracking by using the same transparent tools that other Make Teams already utilise.

 1. [Background and Skeleton](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/#background-and-skeleton)
 2. [Benefits of adopting Github:](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/#benefits-of-adopting-github)
 3. [Next Steps, the Experiment:](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/#next-steps-the-experiment)
 4. [Proposal Adoption Feedback Form](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/#proposal-adoption-feedback-form)

### Background and Skeleton

Currently we have many spreadsheets, trelloTrello Project management system using
the concepts of boards and cards to organize tasks in a sane way. This is what the
make.wordpress.com/marketing team uses for example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing)
boards, slackSlack Slack is a Collaborative Group Chat Platform [https://slack.com/](https://slack.com/).
The WordPress community has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/)
groups and many other disparate ways of working on our various ongoing projects 
outside of helpscout.

From my personal experience having returned as a Community DeputyProgram Supporter
Community Program Supporters (formerly Deputies) are a team of people worldwide 
who review WordCamp and Meetup applications, interview lead organizers, and keep
things moving at WordCamp Central. Find more about program supporters in our [Program Supporter Handbook](https://make.wordpress.org/community/handbook/community-deputy/).
and now as Community Team RepTeam Rep A Team Rep is a person who represents the 
Make WordPress team to the rest of the project, make sure issues are raised and 
addressed as needed, and coordinates cross-team efforts., I believe that the first
action – before further planning and goals discussions – is to standardise and fully
utilize the power of the tools already available to us. We can benefit by learning
from other teams that already consistently use these tools.

 * [Make Marketing Team](https://github.com/orgs/WordPress/teams/marketing)
 * [Make Learn Team](https://github.com/orgs/WordPress/teams/learn-team)
 * [Make Hosting Team](https://github.com/orgs/WordPress/teams/hosting-team)
 * [Make Meta Team](https://github.com/orgs/WordPress/teams/wordpress-org-meta-team)
 * [Theme Team](https://github.com/orgs/WordPress/teams/theme-team)
 * and [WP.tv Team](https://github.com/orgs/WordPress/teams/wordpress-tv-team), 
   etc.

…and possibly this demo of a [Make Community Team →](https://github.com/orgs/WordPress/teams/make-community-team)

### Benefits of adopting GithubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged by the repository owner. 󠀁[https://github.com/](https://github.com/)󠁿:

**GitHub is a powerful and widely-used platform for project management and issue
tracking already in full use by [@WordPress](https://github.com/WordPress). **

Adopting GitHub for these purposes within the Community Team would bring a number
of benefits, including:

 1. **Improved collaboration and communication**: GitHub provides a central location
    for team members to access and work on project tasks and issues, as well as a **
    built-in system for commenting, tracking progress, and assigning tasks.** This 
    makes it easy for team members to stay informed about the progress of a project
    and to contribute to it, even when working remotely.
 2. **Increased transparency and accountability**: With GitHub, team members can easily
    see the progress of tasks and issues, as well as who is responsible for them. This
    increased transparency helps to ensure that everyone is on the same page and that
    tasks and issues are not falling through the cracks.
 3. **Better organization and prioritization**: GitHub provides a number of tools for
    o**rganizing and prioritizing tasks and issues, such as labels, milestones, and
    project boards.** These tools make it easy for team members to understand what 
    needs to be done and when, and to focus their efforts on the most important tasks.
 4. **Standardisation**: By adopting GitHub for project management and issue tracking,**
    the Community Team will standardize our way of working**, making it easier for 
    new team members to get up to speed and **enabling more effective cross-team collaboration**.
    This standardization also makes it easier for Community Team members to** track
    progress, identify issues and make data-driven decisions.**

Overall, adopting GitHub for project management and issue tracking would bring improved
collaboration, increased transparency, better organization, and standardization,
ultimately leading to a more efficient and effective team.

### Next Steps, the Experiment:

**_I propose we adopt these tooling methods similar to other make teams, and experiment
with its usage for a month, having monthly meetings reviewing its success or not,
and gathering data for more data-driven decision making _**

**If after the first Quarter the consensus is that this does not suit our team, 
we will revert back to initial project and tracking practices and explore more.**

 * We already have a place-holder team and projects board on the WordPress Github
   org
    - **Team**: [https://github.com/orgs/WordPress/teams/make-community-team](https://github.com/orgs/WordPress/teams/make-community-team)
    - **Project**: [https://github.com/orgs/WordPress/projects/66/views/1](https://github.com/orgs/WordPress/projects/66/views/1)
    - This will **help get everyone onboard** should we move this way.and as well
      as **improve decisions **about how we will use the tool and the **decisions
      we make** by using this system.

Update: Other teams using github already were kind enough to share some of the resources
they use and workflows which would be extremely beneficial should we move forward
with this adoption standard.

 *  **How Learn uses Github:**
    - [https://make.wordpress.org/training/handbook/getting-started/training-team-how-to-guides/how-we-use-github/ ](https://make.wordpress.org/training/handbook/getting-started/training-team-how-to-guides/how-we-use-github/)
 * Learn Team Onboarding:
    - [https://make.wordpress.org/training/handbook/getting-started/team-on-boarding/](https://make.wordpress.org/training/handbook/getting-started/team-on-boarding/)

---

### Proposal Adoption Feedback Form

**Please comment on this proposal! **

What **excites** you about potential Community Team adoption of GitHub?

What **concerns** do you have?

---

[Take the Proposal Poll →](https://poll.fm/11305090)

---

_Thanks to _[@mysweetcate](https://profiles.wordpress.org/mysweetcate)_ _[@juliarosia](https://profiles.wordpress.org/juliarosia)
[@megabyterose](https://profiles.wordpress.org/megabyterose) [@peiraisotta](https://profiles.wordpress.org/peiraisotta)
for their help editing, offering invaluable advice, and their support for this proposal
by [@leogopal](https://profiles.wordpress.org/leogopal)

[#community-management](https://make.wordpress.org/community/tag/community-management/),
[#community-team](https://make.wordpress.org/community/tag/community-team/), [#github](https://make.wordpress.org/community/tag/github/),
[#proposal](https://make.wordpress.org/community/tag/proposal/), [#team-goals](https://make.wordpress.org/community/tag/team-goals/),
[#team-projects](https://make.wordpress.org/community/tag/team-projects/)

### Share this:

 * [  Threads ](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?share=threads)
 * [  Mastodon ](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?share=mastodon)
 * [  Bluesky ](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?share=bluesky)
 * [  Facebook ](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?share=facebook)
 * [  X ](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?share=x)
 * [  LinkedIn ](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?share=linkedin)

 * [Login to Reply](https://login.wordpress.org/?redirect_to=https%3A%2F%2Fmake.wordpress.org%2Fcommunity%2F2023%2F01%2F19%2Fproposal-adopt-github-for-team-projects%2F%23respond&locale=en_US)

 1.   ![](https://secure.gravatar.com/avatar/a0d09f4c225fa21e2ce02f66d4a38f8d4f80e5010bf9da259fb92efdd6159c46?
      s=32&d=mm&r=g)
 2.    [Junko Nukaga](https://profiles.wordpress.org/nukaga/)  7:52 am _on_ January
      19, 2023
 3.   Thank you [@leogopal](https://profiles.wordpress.org/leogopal/) !
       I think GitHubGitHub
      GitHub is a website that offers online implementation of git repositories that
      can easily be shared, copied and modified by other developers. Public repositories
      are free to host, private repositories require a paid subscription. GitHub introduced
      the concept of the ‘pull request’ where code changes done in branches by contributors
      can be reviewed and discussed before being merged by the repository owner. [https://github.com/](https://github.com/)
      is good🥰 GitHub is also used in some projects in Japan (even projects that handle
      documents such as translation). [https://github.com/jawordpressorg](https://github.com/jawordpressorg)
 4.   I think it’s very open sourceOpen Source Open Source denotes software for which
      the original source code is made freely available and may be redistributed and
      modified. Open Source **must be** delivered via a licensing model, see GPL..
      
      Non-engineers may not be familiar with it, but it’s not difficult to write an
      issues.
 5.   ![](https://secure.gravatar.com/avatar/62b9ffcdba12d4d7794185ce3908cbd9fdac07ed63410dd8adac0c572a6bfa26?
      s=32&d=mm&r=g)
 6.    [Juan Hernando](https://profiles.wordpress.org/unintended8/)  8:41 am _on_ January
      19, 2023
 7.   Hello Leo! Thank you very much for writing the proposal so detailed and precise.
 8.   The truth is that I am unsure about it. I think the community team is not particularly
      technical, and using GitHubGitHub GitHub is a website that offers online implementation
      of git repositories that can easily be shared, copied and modified by other developers.
      Public repositories are free to host, private repositories require a paid subscription.
      GitHub introduced the concept of the ‘pull request’ where code changes done in
      branches by contributors can be reviewed and discussed before being merged by
      the repository owner. [https://github.com/](https://github.com/) may pose certain
      barriers we didn’t have so far. Maybe for many people opening an issue, requesting
      a pull request, or similar is their everyday life, but for others, it can be 
      a bit blocking.
 9.   I’m also afraid that discussions will move from this Make site to GitHub, and
      we shouldn’t lose the spirit of owning our content (linked to our .org profile)
      and lose the use of this space for decision-making and public discussions like
      this one.
 10.  On the other hand, switching from TrelloTrello Project management system using
      the concepts of boards and cards to organize tasks in a sane way. This is what
      the make.wordpress.com/marketing team uses for example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing)
      to GitHub projects indeed seems interesting. Although I don’t know how much Trello
      is used beyond the month when we create the goal cards. We rely heavily on HelpScout,
      SlackSlack Slack is a Collaborative Group Chat Platform [https://slack.com/](https://slack.com/).
      The WordPress community has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/)
      conversations and this site for most actions. So while I understand the use of
      GitHub by other teams with a larger load of goals and small tasks (Learn courses,
      Marketing articles, any team that has code in their hands), I’m not sure what
      the actual use we could make of it would be. Any specific thoughts on this? Thanks!
 11.   * ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
         s=32&d=mm&r=g)
       *  [Leo Gopal](https://profiles.wordpress.org/leogopal/)  1:33 pm _on_ January
         19, 2023
       * [@unintended8](https://profiles.wordpress.org/unintended8/) – love your points
         and legitimate concerns of how this would work or be of benefit. It was also
         something that concerned me until I realised a few key points:
       * a) there will be no Code.
          b) if someone knows kanban or TrelloTrello Project
         management system using the concepts of boards and cards to organize tasks
         in a sane way. This is what the make.wordpress.com/marketing team uses for
         example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing)
         boards, they will have the same abilities on the project boards available 
         on our githubGitHub GitHub is a website that offers online implementation 
         of git repositories that can easily be shared, copied and modified by other
         developers. Public repositories are free to host, private repositories require
         a paid subscription. GitHub introduced the concept of the ‘pull request’ where
         code changes done in branches by contributors can be reviewed and discussed
         before being merged by the repository owner. [https://github.com/](https://github.com/)
         team. c) Trello was used for planning and often forgotten until time for reviews
         or recaps. d) There was no way other teams would know what we are working 
         on or add to the conversation unless they dug up our trello boards AND if 
         we took their suggestion and weighed it in. e) The team on Github would allow
         us to use it like we did Trello though with advantages ranging from automations,
         assignments, inter-team collaboration and visibility, project boards for the
         various projects like the reactivation project, and advanced reporting abilities.
       * These benefits, combined with a clear and supportive onboarding plan, will
         supersede the cons that some might have to briefly overcome.
       * ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
         s=32&d=mm&r=g)
       *  [Leo Gopal](https://profiles.wordpress.org/leogopal/)  2:31 pm _on_ January
         19, 2023
       * **Update**: Other teams using githubGitHub GitHub is a website that offers
         online implementation of git repositories that can easily be shared, copied
         and modified by other developers. Public repositories are free to host, private
         repositories require a paid subscription. GitHub introduced the concept of
         the ‘pull request’ where code changes done in branches by contributors can
         be reviewed and discussed before being merged by the repository owner. [https://github.com/](https://github.com/)
         already were kind enough to share some of the resources they use and workflows
         which would be extremely beneficial should we move forward with this adoption
         standard.
       * > **[How Learn uses Github:](https://make.wordpress.org/training/handbook/getting-started/training-team-how-to-guides/how-we-use-github/)**
         > **[Learn Team Onboarding:](https://make.wordpress.org/training/handbook/getting-started/team-on-boarding/)**
 12.  ![](https://secure.gravatar.com/avatar/a6174abecbcdfdc31a9791784bbc10b7a9ea1bdb2e46b5fd3cf3805abc92dcc3?
      s=32&d=mm&r=g)
 13.   [Taco Verdonschot](https://profiles.wordpress.org/tacoverdo/)  3:46 pm _on_ 
      January 19, 2023
 14.  > …standardise and fully utilize the power of the tools already available to 
      > us. We can benefit by learning from other teams that already consistently use
      > these tools.
 15.  I fully agree with the above statement. We should explore the tools other teams
      are using and pick the ones that fit us best.
 16.  However, the rest of your proposal is focussing on _one_ tool that is used by
      some of the Make teams. I think it would be wise first to do a bigger exploration
      of what’s used by others, before we commit to a tool that might not be the best
      fit to what we need.
 17.   * ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
         s=32&d=mm&r=g)
       *  [Leo Gopal](https://profiles.wordpress.org/leogopal/)  5:32 pm _on_ January
         19, 2023
       * [@tacoverdo](https://profiles.wordpress.org/tacoverdo/) — I have reached out
         to the other teams to get a sense of their tooling and workflow (the ones 
         not yet using githubGitHub GitHub is a website that offers online implementation
         of git repositories that can easily be shared, copied and modified by other
         developers. Public repositories are free to host, private repositories require
         a paid subscription. GitHub introduced the concept of the ‘pull request’ where
         code changes done in branches by contributors can be reviewed and discussed
         before being merged by the repository owner. [https://github.com/](https://github.com/)).
         Their insights would help though I am using the approach of start with what
         you have, with what you know, and then move iteratively.
       * Github Projects replaces TrelloTrello Project management system using the 
         concepts of boards and cards to organize tasks in a sane way. This is what
         the make.wordpress.com/marketing team uses for example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing),
         and offers Organisation wide views, reports, ideation and having our projects
         live where other teams projects live it becomes a little easier to collaborate
         as well as to know what tools we use for planning/sprint/retros/roadmaps/goals-
         setting and therefore use it more.
 18.  ![](https://secure.gravatar.com/avatar/6002f4bb299e33004d89afd426952f44315d591e1bc859b0cbafa8bd00677881?
      s=32&d=mm&r=g)
 19.   [Ryan Marks](https://profiles.wordpress.org/rmarks/)  5:01 pm _on_ January 19,
      2023
 20.  Hi Leo, I appreciate your efforts to share this proposal.
 21.  I think moving from TrelloTrello Project management system using the concepts
      of boards and cards to organize tasks in a sane way. This is what the make.wordpress.
      com/marketing team uses for example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing)
      to GitHubGitHub GitHub is a website that offers online implementation of git 
      repositories that can easily be shared, copied and modified by other developers.
      Public repositories are free to host, private repositories require a paid subscription.
      GitHub introduced the concept of the ‘pull request’ where code changes done in
      branches by contributors can be reviewed and discussed before being merged by
      the repository owner. [https://github.com/](https://github.com/) Projects is 
      fine.
 22.  My concern is about transparency.
 23.  > Increased transparency and accountability: With GitHub, team members can easily
      > see the progress of tasks and issues, as well as who is responsible for them.
      > This increased transparency helps to ensure that everyone is on the same page
      > and that tasks and issues are not falling through the cracks.
 24.  I noticed that every link in your post that begins with [https://github.com/orgs/WordPress](https://github.com/orgs/WordPress)
      returns a 404 / Page not found error. I know that this is because I haven’t been
      invited to the GitHub Organization yet. The Community Team has a standard that
      decisions are made here on this blog. Conversations in SlackSlack Slack is a 
      Collaborative Group Chat Platform [https://slack.com/](https://slack.com/). The
      WordPress community has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/)
      and elsewhere is fine, but if you want to introduce/change/retire something, 
      it needs to happen here. Having more discussions in private seems to be the wrong
      decision to me.
 25.  I’m curious to know what GitHub team discussions would replace? What tools is
      the Community Team using today that you’d like to see move to GitHub team discussions?
 26.  A critical feature that I believe is missing from GitHub team discussions is 
      search. I’ve reviewed team discussions for my company and we’re unable to find
      this feature. If I wanted to bring up a topic, I’d like to search the discussions
      first to see the a topic has been discussed before.
 27.   * ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
         s=32&d=mm&r=g)
       *  [Leo Gopal](https://profiles.wordpress.org/leogopal/)  5:41 pm _on_ January
         19, 2023
       * [@rmarks](https://profiles.wordpress.org/rmarks/), great points.
       * The move is more for the benefits provided by using the same style as TrelloTrello
         Project management system using the concepts of boards and cards to organize
         tasks in a sane way. This is what the make.wordpress.com/marketing team uses
         for example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing)
         with GithubGitHub GitHub is a website that offers online implementation of
         git repositories that can easily be shared, copied and modified by other developers.
         Public repositories are free to host, private repositories require a paid 
         subscription. GitHub introduced the concept of the ‘pull request’ where code
         changes done in branches by contributors can be reviewed and discussed before
         being merged by the repository owner. [https://github.com/](https://github.com/)
         Project Kanban Boards (almost every feature is available so we wont be missing
         anything)
       * So why move?
          - Having our projects on Github on the Official WordPress Organisation offers
            the benefit of getting more inter-team collaboration and even more team
            mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who
            has already organised a WordCamp and has time to meet with their assigned
            mentee every 2 weeks, they talk over where they should be in their timeline,
            help them to identify their issues, and also identify solutions for their
            issues. and deputyProgram Supporter Community Program Supporters (formerly
            Deputies) are a team of people worldwide who review WordCamp and Meetup
            applications, interview lead organizers, and keep things moving at WordCamp
            Central. Find more about program supporters in our [Program Supporter Handbook](https://make.wordpress.org/community/handbook/community-deputy/).
            sign-ups by making our work more visible.
          - We would also benefit from the reporting and analytics, quick idea log 
            dropping, more utilisation than we had with Trello which was left fairly
            dormant once planning was outlined.
          - Having standardisation for our other team projects there as well would 
            help us constantly refine our workflows together rather than working in
            silos.
       * Projects would mostly be public and transparent, like:
          [https://github.com/orgs/WordPress/projects/66/views/1](https://github.com/orgs/WordPress/projects/66/views/1)
       * This would mostly track ideas, project or other actionable items progress 
         through a linear system. Discussions will still happen in here and on slackSlack
         Slack is a Collaborative Group Chat Platform [https://slack.com/](https://slack.com/).
         The WordPress community has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/),
         tracking and progress in Projects, and reporting from there will be made better
         and brought here.
       * Essentially my hope is to gain from the other teams, work with them and find
         ways they can work with us, as well as use a system that will be widely and
         regularly used which is its own benefit.
 28.  ![](https://secure.gravatar.com/avatar/6002f4bb299e33004d89afd426952f44315d591e1bc859b0cbafa8bd00677881?
      s=32&d=mm&r=g)
 29.   [Ryan Marks](https://profiles.wordpress.org/rmarks/)  6:07 pm _on_ January 19,
      2023
 30.  I just noticed the **Proposal Adoption Feedback Form** was added to the post.
      I’d like to point out that is also not transparent. The broader community cannot
      see how people voted or the comments they have made for/against.
 31.   * ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
         s=32&d=mm&r=g)
       *  [Leo Gopal](https://profiles.wordpress.org/leogopal/)  10:38 pm _on_ January
         19, 2023
       * Thanks for catching that! I thought after submitting it would show the results
         at the time, I changed it to a crowdsignal poll which does show the results.
 32.  ![](https://secure.gravatar.com/avatar/adc68503a4b4cf183e6206d9f15d87a7e75194b06962b8e81b1d441549271f6e?
      s=32&d=mm&r=g)
 33.   [Isotta](https://profiles.wordpress.org/peiraisotta/)  7:55 am _on_ January 
      20, 2023
 34.  Thanks a lot [@leogopal](https://profiles.wordpress.org/leogopal/) for sharing
      this proposal!
 35.  I love and support this idea for the following reasons:
 36.   a. We would switch to an open-source tool
       b. We would learn how to use this tool, that many of us might actually need to 
          use to open tickets to other teams. Currently, I think that only very few people
          from the community team are comfortable on GitHubGitHub GitHub is a website 
          that offers online implementation of git repositories that can easily be shared,
          copied and modified by other developers. Public repositories are free to host,
          private repositories require a paid subscription. GitHub introduced the concept
          of the ‘pull request’ where code changes done in branches by contributors can
          be reviewed and discussed before being merged by the repository owner. [https://github.com/](https://github.com/)
          and are carrying the burthen of opening tickets every time we need it.
       c. I love the idea of the experiment, with the chance to come back if it doesn’t
          work for us
       d. Currently the TrelloTrello Project management system using the concepts of boards
          and cards to organize tasks in a sane way. This is what the make.wordpress.com/
          marketing team uses for example: [https://trello.com/b/8UGHVBu8/wp-marketing.](https://trello.com/b/8UGHVBu8/wp-marketing)
          board is almost never used by anyone, it could be because of our fault, or maybe
          because this is not the best tool for our scope. It is worth it to try something
          different!
 37.  I am very glad that you’re proposing changes to improve our project management,
      and try ways to keep better track of our milestones and responsibilities. Sometimes
      I feel that, even if we all do our best, we’re somehow all over the place when
      it comes to community projects. I think we could achieved better goals if we 
      find a way to use our tools in a more productive way, and keep each other accountable.
      DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are
      a team of people worldwide who review WordCamp and Meetup applications, interview
      lead organizers, and keep things moving at WordCamp Central. Find more about 
      program supporters in our [Program Supporter Handbook](https://make.wordpress.org/community/handbook/community-deputy/).
      and mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has
      already organised a WordCamp and has time to meet with their assigned mentee 
      every 2 weeks, they talk over where they should be in their timeline, help them
      to identify their issues, and also identify solutions for their issues., for 
      example, have routine tasks to complete, and knowing task assignments, timelines,
      and blockers would be a huge help for our team organization.
 38.  Like others observed, I would suggest to use GitHub only for managing projects,
      and keep all discussions and conversations on SlackSlack Slack is a Collaborative
      Group Chat Platform [https://slack.com/](https://slack.com/). The WordPress community
      has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/)
      and P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog.
      It can be found at [https://make.wordpress.org](https://make.wordpress.org/).
 39.  ![](https://secure.gravatar.com/avatar/8c89447051442fa67f733cd23f299ed361f51e5129ee4b00a1f5d83fc2178a09?
      s=32&d=mm&r=g)
 40.   [Milana Cap](https://profiles.wordpress.org/milana_cap/)  10:53 am _on_ January
      20, 2023
 41.  In the docs team, we use [a separate GitHub repository](https://github.com/WordPress/Documentation-Issue-Tracker/issues)
      for reporting issues and working on documentation.
 42.  This is a central place for reporting issues, and it has been a significant improvement
      in the team’s workflow. Before utilising it, we had a different way of reporting
      and fixing issues for every Docs project (end user general and blockBlock Block
      is the abstract term used to describe units of markup that, composed together,
      form the content or layout of a webpage using the WordPress editor. The idea 
      combines concepts of what in the past may have achieved with shortcodes, custom
      HTML, and embed discovery into a single consistent API and user experience. editor,
      each handbook in developer.wordpress.orgWordPress.org The community site where
      WordPress code is created and shared by the users. This is where you can download
      the source code for WordPress core, plugins and themes as well as the central
      location for community conversations and organization. [https://wordpress.org/](https://wordpress.org/)
      etc.).
 43.  Inside this repository, we have [a few workflows](https://github.com/WordPress/Documentation-Issue-Tracker/tree/main/.github/workflows)
      for automating tasks. For now, they all are based on labels.
 44.  Once the issue is labelled by the documentation project, the GitHubGitHub GitHub
      is a website that offers online implementation of git repositories that can easily
      be shared, copied and modified by other developers. Public repositories are free
      to host, private repositories require a paid subscription. GitHub introduced 
      the concept of the ‘pull request’ where code changes done in branches by contributors
      can be reviewed and discussed before being merged by the repository owner. [https://github.com/](https://github.com/)
      bot will comment on the issue, mentioning the team member in charge of that part
      of the documentation. This is to make sure project reps are aware of new issues.
 45.  Another automatisation is when the issue is labelled with the WordPress version.
      The issue gets automatically added to the GitHub project dedicated to documenting
      said version.
 46.  These projects, on the other hand, because they are all under the same GitHub
      organisation, allow any issue or pull request from any repository under the organisation
      to be added to the project. Also, any organisation member can be assigned to 
      these from inside the project. This is a massive opportunity for cross-team collaboration.
 47.  This is just the beginning; there are many options for automating tasks and making
      our lives easier.
 48.  Besides that, some parts of the documentation are hosted and created on GitHub.
      This has so many benefits but the major one, in my opinion, is the possibility
      for everyone to contribute directly (as opposed to only a few having access to
      the WordPress.org dashboard, which is a significant bottleneck after Codex access).
 49.  All the other benefits: version control, precise contribution tracking, all sorts
      of project management tools etc., can not be found all in one tool other than
      GitHub, and I can not recommend it enough – for everything.
 50.  I’d be happy to help in any way possible to make this standardisation happen.
 51.   * ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
         s=32&d=mm&r=g)
       *  [Leo Gopal](https://profiles.wordpress.org/leogopal/)  6:47 pm _on_ January
         22, 2023
       * [@milana_cap](https://profiles.wordpress.org/milana_cap/), thank you so kindly
         for this background and information to benefits and usages that I hadn’t yet
         considered but would be truly advantageous to have in the future.
       * I love your offer to help make this possible, I think what might help alleviate
         the very valid concerns from the community about this adoption would be if
         we put together some more information with your guidance (having done this
         already) about how this would work and how we plan to cater to all concerns.
          - ![](https://secure.gravatar.com/avatar/8c89447051442fa67f733cd23f299ed361f51e5129ee4b00a1f5d83fc2178a09?
            s=32&d=mm&r=g)
          -  [Milana Cap](https://profiles.wordpress.org/milana_cap/)  10:31 am _on_
            January 23, 2023
          - Perhaps a zoom call, during which we can address each concern, would be
            the most efficient way.
 52.  Pingback: [WordPress Community Team Proposes Adopting GitHub for Improved Collaboration – WP Tavern](https://wptavern.com/wordpress-community-team-proposes-adopting-github-for-improved-collaboration)
 53.  Pingback: [L'équipe de la communauté WordPress propose d'adopter GitHub pour améliorer la collaboration – WP Tavern | Script-News](https://script-news.com/lequipe-de-la-communaute-wordpress-propose-dadopter-github-pour-ameliorer-la-collaboration-wp-tavern/)
 54.  Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration - Pi-WEB](https://pi-web.eu/wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 55.  Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration - Starforce.Digital](https://starforce.digital/articles/wordpress/news/wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 56.  Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration – TemplatesNext](https://templatesnext.in/2023/01/21/wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 57.  Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration - WP Epitome](https://wpepitome.com/wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 58.  Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration](https://byteplate.com/wordpress/wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 59.  Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration – WP Tavern – WP Maniac](https://www.wpmaniac.com/2023/01/21/wordpress-community-team-proposes-adopting-github-to-improve-collaboration-wp-tavern/)
 60.  ![](https://secure.gravatar.com/avatar/a994ca6946b431eaa5a51804f5eec26ef034dfc25435a26142fd9fc6318eb03b?
      s=32&d=mm&r=g)
 61.   [palmiak](https://profiles.wordpress.org/palmiak/)  2:45 pm _on_ January 21,
      2023
 62.  While I love GitHubGitHub GitHub is a website that offers online implementation
      of git repositories that can easily be shared, copied and modified by other developers.
      Public repositories are free to host, private repositories require a paid subscription.
      GitHub introduced the concept of the ‘pull request’ where code changes done in
      branches by contributors can be reviewed and discussed before being merged by
      the repository owner. [https://github.com/](https://github.com/), use it every
      day and I’m constantly surprised about it’s new features – I’m not sure if using
      closed source software for this a good way to go for WordPress. I know that we
      are using it already, but maybe it’s a good idea to think isn’t there are a worthy
      alternative.
 63.  From top of my head only GitLab comes to my mind, but I’m not sure if it would
      fit all of our needs.
 64.  ![](https://secure.gravatar.com/avatar/ccd55fefb6118ccc56269b8b9bfbb213c1df096172708ba30b67a405c0ab3fa0?
      s=32&d=mm&r=g)
 65.   [Azhar Mehmood](https://profiles.wordpress.org/azhar568/)  3:50 pm _on_ January
      21, 2023
 66.  Great. use it every day and I’m constantly surprised about its new features [–](http://katmoviehdonline.com)
      I’m not sure if using closed-source software for this is a good way to go for
      WordPress.
 67.  ![](https://secure.gravatar.com/avatar/287f2f2aa6d0d006660f5c981b8b2fd8a5862fd640e5920ec1ec3550ed95ad3d?
      s=32&d=mm&r=g)
 68.   [Sirjazzfeet](https://profiles.wordpress.org/sirjazzfeet/)  5:26 pm _on_ January
      21, 2023
 69.  It’s a better Kanban board. But what’s the alternative to the monism of Agile
      ideology? whose relentless development speed curtails ambitions to incremental
      improvements on existing offerings.
 70.  ![](https://secure.gravatar.com/avatar/71bed998f5f9075c573ab98522b77322c74ef2d742a589ae51cb4098f1532360?
      s=32&d=mm&r=g)
 71.   [Peter Ingersoll](https://profiles.wordpress.org/peteringersoll/)  6:24 pm _on_
      January 21, 2023
 72.  It’s important to know that GitHubGitHub GitHub is a website that offers online
      implementation of git repositories that can easily be shared, copied and modified
      by other developers. Public repositories are free to host, private repositories
      require a paid subscription. GitHub introduced the concept of the ‘pull request’
      where code changes done in branches by contributors can be reviewed and discussed
      before being merged by the repository owner. [https://github.com/](https://github.com/)
      is a barrier of entry for many folks who may just remain quiet about it and then
      don’t (can’t) contribute. It can be overwhelming and intimidating. That said,
      if you are saying you will focused on project management (and not code), then
      really good training videos and meetings could help a lot.
 73.  I don’t think it can be underestimated how many community (and WP people in general)
      are there for the human interaction and actual conversation. The management tools
      are absolutely necessary – I just recommend keeping them as human as possible.
 74.  ![](https://secure.gravatar.com/avatar/b96b0d15a783789395cdef44e063be01558ee823a2cb8814aeaab245ba33a6cd?
      s=32&d=mm&r=g)
 75.   [Leo Gopal](https://profiles.wordpress.org/leogopal/)  10:30 pm _on_ January
      22, 2023
 76.  Teams who may be interested in this topic or providing their feedback too.
 77.  +make.wordpress.org/training/
       +make.wordpress.org/docs/ +make.wordpress.org/
      marketing/ +make.wordpress.org/hosting/
 78.  Pingback: [1 – WordPress Community Team Proposes Adopting GitHub to Improve Collaboration - Wazooy Startups](https://wazooy.com/index.php/2023/01/24/1-wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 79.  Pingback: [WP Community Support (Central) vs WP Foundation • Old Trac Tickets • Themes & Support Docs Redesign - Starforce.Digital](https://starforce.digital/articles/wordpress/tutorials/wp-community-support-central-vs-wp-foundation-old-trac-tickets-themes-support-docs-redesign/)
 80.  ![](https://secure.gravatar.com/avatar/4f6ef20b90040aceb07ec223cd07818ebd6966bafa2306f8755ce2e694721484?
      s=32&d=mm&r=g)
 81.   [Matteo Spirandelli](https://profiles.wordpress.org/matteospi/)  9:10 am _on_
      January 26, 2023
 82.  To me, GitHubGitHub GitHub is a website that offers online implementation of 
      git repositories that can easily be shared, copied and modified by other developers.
      Public repositories are free to host, private repositories require a paid subscription.
      GitHub introduced the concept of the ‘pull request’ where code changes done in
      branches by contributors can be reviewed and discussed before being merged by
      the repository owner. [https://github.com/](https://github.com/) seems more likely
      about code and development, not for project management. They have something that
      could be helpful for this, my doubt is: that’s not a platform project management
      centric, so we may experience issues because the owners would prefer in future
      to work and build things for devs and not for other types of projects.
 83.  ![](https://secure.gravatar.com/avatar/62cfe0bb839a7a5882b2fc3eae5743478f7373ba68317cb6f015db40dd431802?
      s=32&d=mm&r=g)
 84.   [Gus Austin](https://profiles.wordpress.org/gusa/)  2:04 am _on_ January 27,
      2023
 85.  Not sure it’s been discussed (or already tested), but another potential benefit
      of centralizing on GitHubGitHub GitHub is a website that offers online implementation
      of git repositories that can easily be shared, copied and modified by other developers.
      Public repositories are free to host, private repositories require a paid subscription.
      GitHub introduced the concept of the ‘pull request’ where code changes done in
      branches by contributors can be reviewed and discussed before being merged by
      the repository owner. [https://github.com/](https://github.com/) could be the
      ability to fund contributors and teams via [GitHub Sponsors and Open Collective](https://make.wordpress.org/project/2022/08/01/open-source-and-the-free-rider-problem/#comment-149).
 86.  Pingback: [Community Team Meeting Agenda for 2 February 2023 – Make WordPress Community](https://make.wordpress.org/community/2023/02/01/community-team-meeting-agenda-for-2-february-2023/)
 87.  Pingback: [When Gutenberg Phases End • Priorities in Onboarding Contributors • Redesign Roll Outs - Starforce.Digital](https://starforce.digital/articles/wordpress/tutorials/when-gutenberg-phases-end-priorities-in-onboarding-contributors-redesign-roll-outs/)
 88.  ![](https://secure.gravatar.com/avatar/3089ff1456a3ba047f6b20713c8828dc7cec818fb0775415d83da1249ee047d2?
      s=32&d=mm&r=g)
 89.   [Mariano Perez](https://profiles.wordpress.org/mpcdigital/)  9:41 am _on_ February
      3, 2023
 90.  I think standardisation is important. I understand the drawbacks, but I think
      the benefits outweigh them.
       However, it should be used gradually so that the
      drawbacks are minimised.
 91.  Pingback: [The Month in WordPress – January 2023 – WordPress News](https://wordpress.org/news/2023/02/the-month-in-wordpress-january-2023/)
 92.  Pingback: [The Month in WordPress – January 2023 - Breast Cancer & Osteoarthritis > https://gofund.me/42f1622e](https://www.skybits.com/the-month-in-wordpress-january-2023/)
 93.  Pingback: [The Month in WordPress – January 2023 – 지락문화예술공작단](https://jirak.net/wp/the-month-in-wordpress-january-2023/)
 94.  Pingback: [The Month in WordPress – January 2023 | Cape Cod WP](https://capecodwp.com/the-month-in-wordpress-january-2023/)
 95.  Pingback: [The Month in WordPress – January 2023 Welcome to the first 2023 edition of The Month in WordPress! January kicked off with an overview of WordPress’ big goals for 2023 and new projects - jVista Website Services](https://www.jvista.net/the-month-in-wordpress-january-2023/)
 96.  Pingback: [The Month in WordPress – January 2023 – rssBOSS](https://mcmultimedia.biz/rssboss/the-month-in-wordpress-january-2023/)
 97.  Pingback: [The Month in WordPress – January 2023 - Make Chico](https://makechico.com/2023/02/the-month-in-wordpress-january-2023/)
 98.  Pingback: [Ike.ninja » The Month in WordPress – January 2023](https://ike.ninja/2023/02/the-month-in-wordpress-january-2023/)
 99.  Pingback: [The Month in WordPress – January 2023 – WordPress News](https://virusword.com/the-month-in-wordpress-january-2023-wordpress-news/)
 100. Pingback: [The Month in WordPress – January 2023 | HackFence Manages Wordpress Security Service](https://www.hackfence.com/w/the-month-in-wordpress-january-2023/)
 101. Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration – WP Tavern | netbalaban news](https://news.netbalaban.net/technology/wordpress-community-team-proposes-adopting-github-to-improve-collaboration-wp-tavern/)
 102. Pingback: [El mes en WordPress: Enero 2023 | WordPress.org Español (México)](https://es-mx.wordpress.org/2023/02/08/el-mes-en-wordpress-enero-2023/)
 103. Pingback: [The Month in WordPress – January 2023 - Unlimiteds.Blog](https://www.unlimiteds.blog/the-month-in-wordpress-january-2023/)
 104. Pingback: [WordPress Community Team Proposes Adopting GitHub to Improve Collaboration - David Theriault](http://www.davidtheriault.ca/wordpress-community-team-proposes-adopting-github-to-improve-collaboration/)
 105. Pingback: [The Month in WordPress – January 2023 - My Blog](https://chatworld.unitick.com/the-month-in-wordpress-january-2023/)

### Leave a Reply 󠀁[Cancel reply](https://make.wordpress.org/community/2023/01/19/proposal-adopt-github-for-team-projects/?output_format=md#respond)󠁿

You must be [logged in](https://login.wordpress.org/?redirect_to=https%3A%2F%2Fmake.wordpress.org%2Fcommunity%2F2023%2F01%2F19%2Fproposal-adopt-github-for-team-projects%2F&locale=en_US)
to post a comment.

# Post navigation

[← Meetup Organizer Newsletter: January 2023](https://make.wordpress.org/community/2023/01/18/meetup-organizer-newsletter-january-2023/)

[Proposal: Dedicated communication place for WordCamp mentors →](https://make.wordpress.org/community/2023/01/20/proposal-dedicated-communication-place-for-wordcamp-mentors/)