Proposal: Mandatory Safety Measures for In-person WordPress Events in 2022

Last year, the Community Team opened up a pathway to return to In-person WordPress meetups, WordCamps, and do_action charity hackathons. In addition to following local laws and safety guidelines, the Community team’s current guidelines recommend that only individuals who are fully vaccinated, recently tested negative, or recently recovered from COVID-19 could participate in in-person WordCamps. However, 2022 has brought in new challenges related to the pandemic such as new variants that are more contagious, in addition to a spike in infection rates in many regions. 

To address the safety concerns around in-person events, Community DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. have been discussing potential, additional safety measures for in-person WordPress events. These safety measures include:

  • Mandatory masks for all attendees (even in regions that do not have a mask mandate at this time). 
  • More prominent messaging in WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. websites, emails, and social media posts about COVID-19 safety guidelines.
  • Mandatory temperature checks for all attendees at the event (if permitted by local authorities).
  • Accessible hand sanitizing stations in the venue.
  • Maintaining social distancing practices during the event (Larger meeting rooms and seating arrangements with good spacing can be a good way to implement this).
  • Having a plan for contact tracing measures in case of infections (can be done using WordCamp registration data, meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. are a bit tricker).

I propose that, for regions that do not pass guidelines on page one of the in-person safety checklist (but where vaccines and testing are available to everyone), these guidelines become mandatory for all in-person WordPress events, going forward.

In addition to these proposed guidelines, I also recommend that we remove our existing guideline of allowing recent-recovered community members from attending a WordPress event since new COVID variants like Omicron are known to cause reinfection.

Please note: These guidelines are in addition to any local laws for events.
For example, if a region requires mandatory vaccination proof for attending the event, organizers must be willing to verify the same, even though they are not a part of our guidelines. Alternatively, even if a region does not have a mask mandate, organizers must be willing to enforce the same for their event since our guidelines specify the same. 

To support organizers in these important safety measures, WordCamp CentralWordCamp Central Website for all WordCamp activities globally. includes a list of upcoming and past camp with links to each. is prepared to budget for additional safety measures such as free masks (providing masks as attendee swag for example), hand sanitizing stations, etc. The Community Team is also continuing to support online events, and encourage your community to explore multiple ways to connect online. 

Please share your thoughts

What questions or concerns do you have about the proposed guidelines? What more can WordPress Community Team do to support organizers in organizing safe in-person WordPress events? If you are planning an in-person WordPress event, what safety guidelines would you follow? Please respond in the comments with your thoughts by January 22, 2022. Based on your feedback, the team will finalize the guidelines and publish them in our handbook by early February 2022. 

This post was jointly written by: @angelasjin @harishanker @mauteri @mariaojob @mpc @samsuresh @sippis @sunsand187 @tacoverdo and @yoga1103 

#in-person #meetups #wordcamps #safety-guidelines