Recap of Contributor Working Group Kickoff Meeting Oct. 6, 2020

In attendance: @amethystanswers, @angelasjin, @chaion07, @annezazu, @adavis3105, @paaljoachim, @daisy, @tara_king, @webcommsat, @matthewfarlymn, @geektutor

Group Responsibilities

It was agreed that we would focus on 2 main areas to begin with:

  • compiling onboarding resources
  • enhancing new contributor experiences

We also acknowledged that there will be lot of coordination with all of the Make Teams throughout our work.

@webcommsat invited us to work alongside efforts that the Marketing Team has already begun.

Roles and Volunteers

The top three priority roles were outlined, requesting volunteers. Leaders of each role will be determined at a later date.

Updating the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of There are many teams that people can participate in, each with a different focus. Handbook

The goal for this task is to have a more robust handbook for those organizing Contributor events. You would be responsible for reviewing the current handbook, ensuring existing information is current and correct, and identifying/creating additional information that would benefit an organizer of a Contributor event, particularly first-time organizers new to this experience. You will likely need to collaborate with many, if not all, other Make Teams.

Volunteers: @adavis3105, @chaion07, @matthewfarlymn, @geektutor

Collecting and documenting best practices from previous Contributor events

The goal of this task is to gather information about what worked well and what can be improved on from past events, and to see how lessons can be learned, shared and acted on. Your role would be to reach out to organizers of past Contributor events (large and small, general and specialized), make recommendations on how processes and documentation might be modified to make for continued successful events.

Volunteers: @daisy, @adavis3105

Discovering ways to improve New Contributor onboarding experiences

The goal of this task is to identify challenges new Contributors face that might prevent them from taking the next step to contributing, and find ways to eliminate or minimize these challenges. Your role will be to reach out to potential and existing contributors for their input and brainstorm ideas to improve existing onboarding practices.

@paaljoachim and @annezazu have been working on some documentation/resources in this area prior to joining the Working Group.

@webcommsat noted that Translation week has just happened and will be another new source of feedback.

@angelasjin noted that diversity and inclusion were mentioned in the comments of our initial Call for Volunteers, and this will be important aspects to consider.

Volunteers: @chaion07, @daisy, @paaljoachim, @annezazu, @geektutor

Additional Suggested Roles

@webcommsat suggested a role to work with the Marketing Team on promoting how materials are presented for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (

Next Steps


We will use the following platforms/tools to communicate, plan, and organize:

Google Drive and Trello will be set up before the next meeting.

Prep Work

Please spend some time reviewing the existing documentation and resources that are relevant to the roles you have volunteered for.

Next Meeting

We will meet every 2 weeks on the same day/time. Our next meeting will be during the week of Oct. 18.

Please indicate your general availability on the new Doodle poll (Please ignore the dates on the poll and indicate what days/times work best for you in general.)

Poll link:

Poll will remain open until Oct 12 and will be posted in the next Agenda by Oct 14.

Important Note

Please know that, like every other volunteer endeavour, we appreciate your time, and your health. If at any point you feel you need to trim back your participation, or step back completely, we support you 100%. All we ask is that you let us know.