In-person WordCamps in 2020

UPDATE as of July 2020: As per the latest guidelines from the Community team, all WordPress events (including WordCamps and Meetups) will be online-only till the end of 2020. We will re-evaluate these guidelines in Q1 2021.

Now that there is a solid plan for WordCamp organizers to move forward with online events this year, this is a good time to look at what in-person WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. events could look like.

The last post about this stated:

If you are planning an event scheduled between now and June 1, and there is any evidence of community transmission of COVID-19 in your area, we strongly recommend that you postpone the event until later in the year or 2021 and/or adapt to an online event.

This strong recommendation to postpone events or take them online remains in place for the foreseeable future, as do the health and safety precautions mentioned in that post. However, in order to make it possible for in-person events to resume in areas where community transmission of COVID-19 has been effectively reduced, there are new guidelines in place for organizers to take note of:
Update, as of July 2020: We have updated our guidelines to continue with online-only events until the end of the year 2020, which we plan to revisit by Q1 2021. The guidelines listed below are intended for future in-person events.

  • In order to account for the financial impact of potential cancellations, all contracts must have zero cancellation fees and any deposit must be fully refundable.
  • Speakers must all be local. While this has the added benefit of strengthening your local community, this also helps to reduce any disruptions that may come from last-minute travel changes or restrictions.
  • In the event that an in-person event is no longer possible for your scheduled event date, organizers are strongly encouraged to switch to an online event. The organizing team should discuss these expectations early on and lean on their mentors to help with any training or resources to prepare for this possibility.
  • To ensure the health and safety of everyone involved, all WordCamps will have a mentor assigned. The mentor will be directly involved with decisions regarding cancellations and respecting local health authorities.
  • Organizers must adhere to government mandates regarding the size of in-person meetings and other applicable laws.

The Global Community Team is planning to keep the guidelines for holding online-only events in place until Q4 2020. Our recommendations for in-person events listed in this post are still tentative and could be subject to change, depending on the situation of the pandemic across the world. We will re-evaluate our online and in-person event guidelines in Q1 2021.

You will also find this content published in the WordCamp Organizer Handbook.