Recap of the Diverse Speaker Training group (#wpdiversity) on Jan. 22, 2020

Summary: We followed up on where team members are at in their individual projects. We started creating a plan for putting together our stats for our 2019 Year End Report. I asked for help with a summary paragraph for the top of our workshop script.

Attendance: @jillbinder @miriamgoldman @andreamiddleton @wpfangirl @rahuldsarker

Start: https://wordpress.slack.com/archives/C037W5S7X/p1579712495082600

Agenda for today:

  1. Monthly check-ins how you’re doing on your January goals + anything else that you’re working on to report
  2. New project that will need a few sets of hands: 2019 report for our group.
  3. Possibly: Help me edit the preview summary for our Diverse Speaker Workshop.
  4. Anything else you’d like to discuss related to our team

1. Reports

How are your January goals coming along? What else are you working on related to our team? With colours:
– Green: on plan. No help needed.
– Yellow: not on plan but I have a strategy to get there
– Red: not on plan, no plan to get there, I’m lost!

From @aurooba:
I’m a bit behind for my tasks for this month but planning to catch up and take care of them next week (will be reaching out to Rahul next week as well). I’ll catch up on the rest of the meeting async!

@miriamgoldman:
Green – Making sure we have trainings scheduled. I’ve also exposed a bit of a gap in communication between trainers and getting the training link out, but I’m planning on hardening that.
Yellow – Following up with prospective trainers. Roadblock is time, so I just need to sit down and hash that out.

From @cguntur:
My status is green. I have been swamped with work the past two weeks and haven’t had a chance to send out any emails to meetups. I will be doing it this weekend and next week. Will hopefully have more information on this in our next meeting. I’m also going to be following up with @chrislema soon about his speaker mentorship and videos for us.

@wpfangirl:
No official goals but we had 35 people (rather than the usual <20) attend our Jan meeting, where the speaker was a woman of color, and new attendees of color who came to hear her, as I guessed they might, so I’d say things are successful so far. Working on scheduling speakers for the rest of the year and actively encouraging people from underrepresented groups.

@jillbinder Yess!! That is amazing to hear, @wpfangirl. Such a great illustration of the power of this work. Would you be willing to be interviewed about this for our team’s outreach? cc @aurooba

@wpfangirl: Yes, of course.

@rahuldsarker:
I am currently working / Supporting @bhargavmehta with translation. Also, we may make few videos and other doc. (Will be communication more with @jillbinder and taking her guideline). I will be visiting Butwal, Nepal tomorrow. So will I will be briefing them in person about the project. They will be a good value addition for the community as well. Nepal have lots of meetups and WordCamps and the team is very hardworking as well.
I will be trying to do the same for Bangladesh and couple of India states as well.
That’s the update regarding work.
We will be having Kolkata WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. 2020 on 22nd March’20. So, a bit busy with that as well.

For @bhargavmehta: He and @rahuldsarker are doing a fantastic job with getting the Translations team going. The Translation tool is set up and they are getting people started with using it soon.

@jillbinder:
My report: My biggest project right now is the new Train the Trainers. I did a great job of this Training with Drupal late last year experimenting with a new format, so I’m using that video to create the new one. for us I’m about 1/4 of the way through creating the new script for the new videos for us.

Also the new workshop is nearly ready to be public on the #training team’s GithubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/. @incredimike is just waiting for a few last details from me. One of which I hope we can get to together today, but it’s less urgent than other stuff, so we’ll see.

Also, I wanted to say thank you to our team for filling in the year-end self reports. It was really helpful for me!

I’m also starting the work on the regional vocabulary differences. I’ll be reaching out to the people from Europe who offered to help with that.

New Project: 2019 Report for our Group

We want to share with the rest of the #community-team the great work we did in 2019. While making the deep improvements to our processes so that we can scale up, we also maintained some pretty good numbers, I believe.

@andreamiddleton: Progress reporting is a great way to remind people of the important work this group does, and motivate people to come get involved too!

@jillbinder: The things we’re looking to gather. I’ll list them out and then talk through out loud with those who are here how we might be able to collect them.

1. How many WordPress meetups and WordCamps ran the Diverse Speaker Workshop in 2019? In which cities, countries?

  • For all groups who reached out but never let us know if they ran it (whether they got the training or not), we need someone to click on their meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. page, look at Past Events, see if they scheduled a workshop, and update them in our Tracker.
  • When that is complete, @jillbinder will count the total in our Tracker.

2. How many Train The Trainers sessions did our team run? (cc @miriamgoldman and @angelasjin!)

3. How many participants in total took a Diverse Speaker Workshop in 2019? aka finding out from each meetup/WordCamp who ran it how many participants they had.

  • I need a volunteer to look through our questionnaire data to gather which cities had how many participants. (It’s just a google form.)
  • Those who did not answer a questionnaire, @cguntur will you be able to follow up with them asking just for their number of approximately how many participants they had?

4. How many people did our Train the Trainers train? (cc @miriamgoldman and @angelasjin)

  • @miriamgoldman If we still have access to Calendly, we can use that as a basis for numbers. Otherwise, we’ll have to rely on Helpscout and Slack archives when we reported attendees. Also the Tracker spreadsheet.

5. How many wrote in to us about our training through Helpscout? How many of those requested receiving a training?

@jillbinder: @miriamgoldman Maybe we can consider starting up a system for tracking this TTT info for 2020!
@miriamgoldman: Yes! Even just a simple Google Sheet.

3. Workshop preview summary

In the github for the #training team that @incredimike is creating, as well as in the Translation software that @bhargavmehta is leading, the first couple of lines are highlighted. Right now the first couple of lines are not helpful. They’re about contacting me or writing in to our form if they are running a workshop so that we can keep track.

I’d love your input on what a summary can be.

So the purpose of this is if someone doesn’t know anything about our work, they will be clear what this workshop is for.

Draft:
“A workshop for WordPress meetups and WordCamps to improve how many people from underrepresented groups apply to give a talk. The workshop can be run for the diverse community members only or if you prefer, for the whole community.”

I’m not feeling great about it, but I’m stuck on how to improve this.

I will welcome edits now or after the meeting.

@andreamiddleton: What doesn’t sit well with you about this right now?

@jillbinder: It feels to me like it might read awkwardly and not be clear. I’m also debating about if I should include the part about whole community or not.

End: https://wordpress.slack.com/archives/C037W5S7X/p1579716006141400

Next Actions:

  1. @aurooba follow up with @wpfangirl about her great diverse speaker story. (No rush. Whenever is a good time.)
  2. For all groups who reached out but never let us know if they ran the workshop (whether they got our training or not), we need someone to click on their meetup page, look at Past Events, see if they scheduled a workshop, and update them in our Tracker. Volunteer for this, please?
  3. When that is complete, @jillbinder will count the total in our Tracker.
  4. @miriamgoldman create a google spreadsheet to track when we run Trainings and who has attended them.
  5. I need a volunteer to look through our questionnaire data to gather which cities had how many participants. (It’s just a google form.)
  6. Those who did not answer a questionnaire, @cguntur will you be able to follow up with them asking just for their number of approximately how many participants they had?
  7. @miriamgoldman counting how many people did the TTT train in 2019? (If we still have access to Calendly, we can use that as a basis for numbers. Otherwise, we’ll have to rely on Helpscout and Slack archives when we reported attendees. Also the Tracker spreadsheet.)
  8. How many wrote in to our Helpscout? How many requested a training? @jillbinder to check with @cguntur that it’s all up to date and then count
  9. Anyone: Look over my workshop summary draft and give me feedback

#wpdiversity