Recap of the Diverse Speaker Training group (#wpdiversity) on Dec. 11, 2019

Summary: The team talked about what they’ve been accomplishing and what they plan to work on next. Jill talked about working with Courtney P.K. to add our materials to the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizer handbooks. For collecting year-end stats next year, we are going to try out having groups self-report on their WordCamp speaker diversity, and then as a backup plan, have automated tools calculate WordCamp speaker genders. Our new workshop is finished and ready for our Translation team to work on. We are starting with Japanese, Bengali, and Spanish. Jill is trying a year-end experiment within the group this December: self-reviews. We talked about a few items in the open discussion time. This was our last meeting of the year, as the next one would fall on Christmas.

Attending: @jillbinder @miriamgoldman @angelasjin @aurooba @rahuldsarker @OGlekler @wpfangirl @amykamala @bhargavmehta @cguntur



1. Reports, with colours: Particularly team leads, but also everyone: How did your goals from last month go? Anything else you worked on for us?
– Green: on plan. No help needed.
– Yellow: not on plan but I have a strategy to get there
– Red: not on plan, no plan to get there, I’m lost!
2. What are you planning on finishing by our meeting in the second week of January?
3. Coming soon: mentions in handbook
4. Next year’s goals, diversity vs. women: my current thoughts
5. Ready to start translations
6. Experiment: year-end self-reviews
7. If time: open discussion

1. Reports, with colours

Particularly team leads, but also everyone: How did your goals from last month go? Anything else you worked on for us?

– Green: on plan. No help needed.
– Yellow: not on plan but I have a strategy to get there
– Red: not on plan, no plan to get there, I’m lost!

Green: Marketing
I’ve recruited help from other teams to finish out the Outreach template, so that’ll be finished soon and can be put into action. Updated @jillbinder on some new insights that came through from European Contributor Days.

I’ve started also laying out the beginnings of a plan to get folks up from this team speaking on podcasts next year. Once I’ve got more, I’ll share and we can all chat about it. It’s gonna be a fun 2020!

Green: I have a few trainings scheduled. One for this Friday, and then one later December. I believe I have someone from Greece attending Friday!

Green: I’m laying out plans over my Christmas break to really onboard new trainers as they show interest.

I will be meeting @bhargavmehta at WordCamp Ahmedabad, we are planing do something in WC contribution day

Green: I’ve done a few trainings recently and have one scheduled in January

Green: Started sending out the speaker mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. resources. I also sent out the questionnaire to a few meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. who haven’t filled it yet. I reached out to few meetups out of HelpScout and only heard back from one of them.

We ran a partial version of the workshop!

I looked after Helpscout the week that @cguntur was away. Need a bit more training in it.

@jillbinder: Bhargav an you let @cguntur know what information was missing? Is that info that could be in the document she provided, or would you want a different kind of training?

2. This month’s plans

We’ve started setting out what our goals will be by our first meeting of the next month. I can see that for November that item really helped us! Between what you’re saying here and what I know from private DMs, it’s been an extra productive month. 🙂

So for your December: What are you planning on finishing by our meeting in the second week of January? (Keeping in mind that December has holidays & time off.)

Plans – I plan to have run at least one training (providing the attendee doesn’t cancel), and at least start revamping the trainer onboarding process.

My biggest thing is either having the new Train the Trainers videos done or have a plan in place so that I can finish them in January.

Starting sending out the outreach template (I’d like to do 1 by our meeting in Jan). Keeping it light because I know my Dec is gonna be really busy.

I am thinking to send out another email early next month after the holidays to see if we get more responses

3. Coming soon: mentions in handbook

@courtneypk and I are putting links to our workshop and the 2 new handbook documents on diverse events into the Community Team handbooks!

WordCamp Organizer handbook

  • Speakers section
  • And we’re submitting a proposal to modify the orientation script

Meetup Organizer handbook

  • Event formats section
  • Building and Growing a Meetup
  • A new section: Creating a Diverse Meetup

And also looking at adding them to the automated emails that go out to organizers.

4. Next year’s goals, diversity vs. women: my current thoughts

Last meeting we started talking about how we have been doing our work for “all diversity”, but it’s hard to collect stats on that for our year-end reporting. There are automated ways to collect stats on “folks who identify as women,” but not so much “person from an underrepresented group.”

And I think the conclusion we came to was: we want it to be all diversity, but that requires more research and thinking.

My thought is: We try collecting self-reported info in the questionnaire. After they run their WordCamp, we ask about last year’s speaker lineup diversity and this year’s.

And then close to WCUSWCUS WordCamp US. The US flagship WordCamp event. (at end of October this year, so we’ll be needing to do the stats review in September probably) we’ll see if we have enough data from that. If we don’t, then we can do the automated way for females.

That would be for submitting for potentially being in State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. Maybe even compare and see which stats looks better.

@miriamgoldman: I like that! Certainly worth a try!

@jillbinder And since SoW is in October, we can do another review in November or December for our general public year-end report.

I’m thinking it won’t be a lot of extra work to try this way…. And it’s ok if it doesn’t work. But also it could work!

@OGlekler Is it possible to have same general statistic what groups are? If some group is really small, a one person from it can be a well representation. Usually People with disabilities are underrepresented, also younger and more older people, but maybe just because there are a little them in this area at all. Of course, when someone at old age make achievement in technical direction it’s just admirable and a good example no matter if this person will have a speech or not. Maybe it’s possible to make some small talks just to introduce people at first.
Also, very different approaches and views can be from people with different backgrounds. Now there are a lot of people who seeks long way and tried a lot of stuff before, so they have a very wide knowledge in other areas and can add something unique.

@jillbinder: Good points! Let’s think about this as we’re moving foward.

5. Ready to start translations

Great news! The new workshop version is as final as it’s going to be for now.

We are not having meetups use it quite yet until I’ve created the new training, unless they took a training from me on the new material, or there is another circumstance.

But it does mean that we have the version ready for our Translations team to work with.

@nukaga has started translating it to Japanese and is going to coordinate more Asian languages. @bhargavmehta and @rahuldsarker it is ready for your team to start Bengali.

Spanish is always the most requested. I have a group especially interested in promoting it in South America for us, and they may have volunteers for us. I also have a couple of folks who volunteered to do it in Spanish previously whom I can check in with and see if they’re still available as well.

Once the workshop is up on the #training team’s githubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner., the translations will be github branches. Now that it’s ready, I’ve given it to our github team member. December is a weird time for the schedule, so hoping for this month but it may not be until into January.

In the meantime, we are using the google document and recommending that translations are also a google document. So that we’re not holding up that work.

Thank you for everyone’s patience while I got that workshop ready!

Another note: I am finding out about some vocabulary and items that aren’t working in other parts of the world.

So translators: I recommend that you pay attention to how words may be perceived in the language you are translating to.

A few of the items that have come up for example:

safe space
speaker roster

We can talk more about that in the future, but for now I just want to make sure that @rahuldsarker and @bhargavmehta are aware. We may need to be making these changes to the English version, and be aware of items like that when you’re translating.

Yes to that, consider not direct translation but what the message is and use the right word based on the meaning

6. Experiment: year-end self-reviews

I started explaining last time: I went to a training for Leaders and they raved about this method for motivating people.

The idea is to ask you two questions:

How do you think you’re doing?
How do you think I’m going? (anonymous)

@angelasjin asked last time what I’m hoping it’ll accomplish. I’ve given this some thought!

  • I feel like it’ll be a nice closer to the year. Being able to look over what you’ve accomplished.
  • There may be issues that I’m unaware of right now that might come to light. Our “colours” system has really, really helped this! And I love the idea of doing more.
  • On that note, people in general and volunteers in particular, have life things happen and drop balls. It’s my theory (and something that honestly I have done myself, too) that when that happens, we feel terrible and sometimes disappear out of a group. I wonder if some of our turnover could be because of that. I really want to create an open space where people feel comfortable letting me know what’s going on. And then often, just the act of saying it is enough to feel good about it and move on.
  • Improving how our team works and also improving myself and my leadership

As @miriamgoldman mentioned in the last meeting, something like this could help us improve a lot for this coming year.

@angelasjin Those are good reasons! It feels like a good close to the year and good preparation for next

@jillbinder I’d like to have these done by all by December 31st. (Or if holidays are in the way, let me know and we can extend.)

How do you think you’re doing?

How do you think I’m going? (anonymous)

I’m doing this experiment with multiple groups, so there’s a field to let me know which one you’re with. Please mark your team/group as: #wpdiversity

7. Open discussion

This is a quick spot for you to bring anything up related to our group.

I have 2 quick things to mention.

I finally added our hashtag to our workshop’s slides!

And we no longer are going to be using the workbook, so didn’t add to that.

I got featured in the monthly HeroPress feature on The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. late last week!!
And this week (I think) I’m going to be on “24 days of PHPPHP PHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML.”.

Also, the new folks who aren’t “officially” in our team yet who joined today, if you are interested, let me know. We’d love to have you. I can send you more info and if you want to join (even lurking!), I have a Welcome questionnaire for you to start getting you into the group.

Today was the last meeting of the year. Rather than reschedule the one on Christmas, as everyone requested last meeting we’re just going to cancel it and reconvene on the second Wednesday of January.

We need to update the slide which contains Site link. As it redirects to 404.

@jillbinder Thank you for that! I removed that slide last night. So I’ll call that solved. Once we have it in the Training team’s system, we may re-add that slide.

Personally, @jillbinder, I think you’re doing a great job. Don’t need to say that anonymously.