Recap of the Diverse Speaker Training group (#wpdiversity) on Oct. 23, 2019

Attending: @jillbinder @miriamgoldman @mariaojob @rahuldsarker @bhargavmehta @aurooba


Today’s Agenda:

  1. Reports
  2. Our internal workshop this weekend
  3. Stats collection
  4. WCUSWCUS WordCamp US. The US flagship WordCamp event. Contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of There are many teams that people can participate in, each with a different focus.
  5. Upcoming end of daylight savings time affects the meeting time for some of us
  6. Open discussion


What are you working on? How is it going? Do you have any obstacles? With colour:

  • Green: on plan. No help needed.
  • Yellow: not on plan but I have a strategy to get there
  • Red: not on plan, no plan to get there, I’m lost!

I’m green: Talked about our group at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Niagara (plugged it in my talk), am digitizing my role as team lead for Train the Trainers, and have outlined with Angela our “Train the DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.” sessions we are running next month.

Green in that we have scheduled training sessions up to December.

@jillbinder: With @aurooba starting marketing very soon and with our promotions at WCUS, we are expecting our number of meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. wanting training to be increasing soon!

Exciting times. We’re in the transition between our two phases and things are about to get exciting.

@miriamgoldman: That’s fantastic. Once we see the demand go up, I’ll reach out to the individuals who want to become trainers themselves, and start onboarding them. And obviously fill in gaps myself where need be. (so it’s not just Angela and I trying to squeeze things in!)

@jillbinder: Since it’s happening soon, it would be a good idea to be onboarding them sooner… So that they’ll be ready or almost ready by the time they’re needed.

@miriamgoldman: Good call @jillbinder. I’m swamped this week, but will reach out early next week

@rahuldsarker and @bhargavmehta
Had discussion with our team for translation of documentation. They suggested everything can be translated. We can start off with the small test this week.

@jillbinder: That’s perfect as the new full material will be ready soon.

I sent a message to Jeremy and told him that I will wait for him to send me the Calendly details for the Speaker MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. program.

I am working on the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Care stuff and will be sending out a bunch of emails to meetups who have taken the training to start getting our stats updated.

@miriamgoldman for @angelasjin
I can semi report for Angela, in that she has two people signed up for a training (regular Train the Trainers) in November.

Our internal workshop this weekend

We are recording the workshop straight up, as if it were a real class. No stopping to explain facilitator notes. I’ll be recording those separately. (But you can always send me questions in SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at after.)

It’ll be a piece of the “choose your own training” we’re creating. If they want to see how any part is done, they can watch that module.

A reminder: our sound was not good in our previous training.

Let’s have a great recording: Please at a minimum wear headphones and be at the best internet connection you can.
It’s preferable if you can also be using a headset or have a microphone.

We won’t be using the chat, as that won’t translate well for the recording. If you’re participating in any exercise, it’ll be on the video and audio. (I know in some countries you won’t be able to do to video, and that’s fine. It’s preferable if you can, but not at the expense of the recording quality.)

You’ll be taking the class as though you are someone actually taking it. Working through Impostor Syndrome, coming up with a talk topic, writing your pitch, title, outline, bio.

You can opt out of anything, and if you do want to opt out, it’ll be fine as it’ll be an example of how people can opt out in real life, too.

They opt out by saying “Pass” in the exercises.

Ideally I’d want almost everyone participating, please! I want to show how the exercises actually work.

As it’s a 4-5 hour workshop, we have it split into the 2 days, Saturday is half and Sunday is half.

I set it for 2.5 hours each day. I’m finding that online that amount of time is a good balance.

It should be in your google calendars, but just a reminder that it’s 10am-12:30pm Pacific time.

If anyone in our team hasn’t signed up for it yet, you still can!

It would be great to have as many of us as possible closely familiar with what we do by having done it.

One last thing I can think of right now: It would be great to have a timestamp of when the title slide of each of the 6 modules comes up on the screen, to make it easy to separate the modules into different videos later.
Who would be willing to mark down the times of the 6 module title slides?

@miriamgoldman: I’ll do it if no one else volunteers.

@jillbinder: That sounds good, Miriam. It’ll be great to have more people involved, and if no one does, I will call on you for it!

Stats collection

Last time I talked about getting our stats early this year (which cities/countries meetups have taken the training, where have run it, how have their WordCamp speaker stats changed) so that it is a possible contender to be included in Matt’s State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress.

@cguntur has started sending out the first question to those who have been trained or have indicated that they will run it on their own. Thanks, @cguntur! Hoping we can have as much data as possible by end of the week to submit in. (But if people respond after the end of the week, please still let me know those.)

WCUS Contributor day

As far as I know there are 2 major items our team will be working on on WCUS Contributor day. Let’s start on the first: Marketing items.

There won’t be many from our team specifically there that day, but we will have access to other eager volunteers who will love to help.

@aurooba: By the end of today I’ll have documents set up for the big things we want to get drafts done for by WCUS, I’ll share in slack and everyone who wants to pitch in can add suggestions, etc.

@jillbinder: I like that idea of getting our suggestions etc ahead of time.

@aurooba: Yes! And anyone who wants to pitch in virtually the day of can as well. Or any other time

@jillbinder: Oh yes, a few said they’d be available that day. That is so good.

@aurooba: I’ll be sure to give a heads up on our team slack, and there will undoubtedly be relevant conversation happening in the #marketing channel

@aurooba: The marketing plan is here:
We are focusing on the first 2-3 items plus an email to add to the automation for organizers.

The other item is getting started on creating the self-guided training material for the Community Team out of our “Creating a Welcoming and Diverse Space” WCUS workshop.

I still need to check in if the other workshop facilitators of our group will be available. It’ll be even better if they are, but even if they aren’t, we’ll still certainly be able to start.

If we can’t do both for whatever reason, the Marketing items will take priority.

@aurooba: The recording will be helpful to work with afterwards as well

@jillbinder: Ohh! Awesome! How do you think we might use it?

@aurooba: Just in terms of creating the self paced version with the help of others besides the facilitators

@rahuldsarker: Once the translation is complete. Can we translate the full material as a video. How is that idea?

@jillbinder: That’s an interesting idea, @rahuldsarker! I like your innovative thinking. It’s really important for our work to have as many text translations of the workshop as possible.

I get the sense that it would be valuable for your community in particular to have the video version… So if you think it won’t interfere with communicating with the #polyglots to get more language translations done, then we can consider it.

Upcoming end of daylight savings time affects the meeting time for some of us

I get confused every year of which times change for who and when, but fyi, TIMES ARE CHANGING.

We go by UTC time for our meetings, so in most of North America for example our next meeting will be an hour earlier.

I trust everyone to be responsible for their own times. Check when is 5pm UTC where you are.

Open Discussion

Anything relating to our work & team you’d like to talk about in our last few min?

@miriamgoldman: Not really. Excited for the workshop this weekend.

@jillbinder: Just got a notice of a first meetup training planned for 2020. Woohoo!

Alright, thanks all! I adore you. Thank you for all you do, and for coming to me when things are hard or stuck as well. It’s important. See some of you at WCUS and speak with the rest of you soon.