Recap of the Diverse Speaker Training group (#wpdiversity) on Oct. 9, 2019

Attending: @jillbinder @miriamgoldman @cguntur @amyjune @aurooba

Start: https://wordpress.slack.com/archives/C037W5S7X/p1570640492005100

Agenda:

  1. Reports
  2. Collecting data for WCUS
  3. Speaker roster doc ready & starting marketing
  4. WCUS contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.
  5. Open discussion!

Reports

What are you working on? How is it going? Do you have any obstacles?

  • Green: On plan. No help needed.
  • Yellow: Not on plan but I have a strategy to get there
  • Red: Not on plan, no plan to get there, I’m lost!

@miriamgoldman
I’m green on the following: Running a training next Wednesday, working with @angelasjin on a specialized Train the Deputies training in late November, and finishing up the trainer onboarding doc.

@jillbinder: To add to @miriamgoldman’s report:
She and I have started brainstorming and now implementing how to delegate items from her task list. One of these major items is communicating and following through with the meetups through all the stages of their process in Helpscout.
Thank you @cguntur for stepping into the role! Now titled: MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Care Specialist.

@cguntur
I am Red on Resources page for the speaker mentor program. I pinged Jeremy again this week, but haven’t heard back from him.

(We discussed next actions)

I just got started with the meeup care stuff. Will get more done in the next couple of weeks probably

@amyjune
I finished my plan to present at BADCamp. I am planning on working with some of the folks in the Drupal space to take the training to other regional camps (I’ll be in florida in Feb and Chicago in March)

@aurooba
Marketing
Apologies for my absence here for a while. Things got a little crazy in my personal life and it took a while to sort it out and reintroduce all my commitments in a way that wasn’t overwhelming.

We have the beginnings of a marketing plan created: https://docs.google.com/document/d/1Wlv75QpVVkMqJrpw8M18nya4_iWGMOHUpzfPvM_U954/edit

We have the go-ahead from the Marketing Team to start creating assets for each item in the plan. A few folks from the Marketing Team have volunteered to help out and if we can get some skeletons and drafts ready, they can be edited and more thoroughly refined during Contributor Day at WCUS at the Marketing Table.

I’ll be meeting with Andrea and Jill again soon to get final thoughts before we start creating things, so we should have a finalized plan with timelines by the end of next week, hopefully. At that time, I’ll have a targetted list that people can pick and choose from to help out with if they wish.

@jillbinder: @aurooba So glad you’re back, and that is amazing work on marketing!
Also I’m glad to hear we may have items for Contrib day. I started thinking a little bit and couldn’t come up with anything. I’m adding that to the agenda.

2. Collecting data for WCUS.

Each year we collect our stats together for a few weeks before WCUS just in case Matt can use them in his State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/. post.
Not to mention being able to tell the story of our success.

Quick stats as of today:
Our team was on hold until I think it was May, so it’s actually half a year of stats.
So considering that it’s half a year and we’ve been in improvement mode rather than growing mode, things are looking pretty good.

We’ve been in contact on Helpscout with 22 meetups so far this year.
We’ve trained 17 of them. That’s 77%! Higher rate than last year. Our improvements are working!

To our knowledge, 3 have run it. Probably more have…

Milan, Italy
Torino, Italy
Vancouver, Canada

Oakland, California, USA is about to run it

An immediate goal for us will be to record all that we know who have run it.

Specifically since December 1, 2018, the last State of the Word. Oh yeah,… I don’t think I counted those in the stats. I’ll update that today.

Request:
Do you know other Meetups in WordPress who have run it since December 1, 2018 ?
SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. me or @cguntur to add it to our Tracker.

If you already have access to our Tracker spreadsheet, you can go ahead and add it.

@cguntur The first thing for you in the Meetup Care role will be to follow up with those who have been trained and who haven’t run it yet, last year and this year, to see if they ran it this year. We can talk more about that later.

@cguntur: @jillbinder I was thinking the same thing as I read your messages

@jillbinder
Soon we will have a better process for knowing who ran it. People will get the speaker resource page, which includes the mentorship program, in exchange for their feedback form telling us how their workshop went.
(New feedback form creation is on my list.)

Or maybe just for telling us that they ran it…… I don’t want to miss out on knowing who ran it just because they didn’t want to do the questionnaire… Will think on this. (Open to thoughts, too.)

@aurooba: Maybe having a questionnaire that has the first question – did you run the workshop?, and then the option to either just submit or do a more detailed questionnaire.

3. Speaker roster doc ready & starting marketing

A thing I started working on last year, and thought I could finish quickly 2-3 months ago, and am grateful that it’s now been looked over by folks with different backgrounds than Andrea and I (and the one person in the community who gave feedback when I posted it to the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. last year),
and so has taken a whole bunch of my bandwidth in the last few months ! but is very worth it,
our “How To Build A Diverse Speaker Roster” doc is now ready for the Make WordPress Community Handbook.

Hooray!!

And luckily, being the internet, we can always keep refining it as needed.

It wound up being especially important to finish as much of the content for our WCUS workshop is coming from it. So my awesome WCUS workshop team and I have been working on the workshop material and that document concurrently.

I’m really proud of both of these things!

The doc is now in the hands of @courtneypk to put into 2 docs on the handbook.
She’s incorporating the new info from it into the “make inclusive spaces” existing doc,
and creating a new one for the Speaker Roster doc.

This is tied into our marketing as I was waiting for it to be finished before putting info about our workshop into the Meetup and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. handbooks, so that that doc could be included at the same time.
It’s a big deal and I can’t wait to show it to you (again) !

I’ll also be asking you to tweet it out once it’s up.

Sidenote: Our WordCamp US workshop content on creating a welcoming and diverse space is an amazing pair with the speaker content. It’s no use inviting speakers if they’re not feeling welcome. And attendees are more likely to want to contribute in ways such as speaking if they’re feeling more welcome.
Andrea’s team is going to make our content available in the future for WP communities to self-study.

Also, we did a public practise of it on the weekend and it went really well. People had big aha’s during the workshop.

4. Let’s start thinking about how we can use the WCUS Contributor day.

I think only @aurooba and I will be there from our team
(@angelasjin will be there too but will be very busy being one of the main orgs of the event)
but we’ll have access to other keen folk who want to help out.

@aurooba had some marketing ideas for that time.

@aurooba: Yes! I’ll know more after the meeting with you and Andrea

@jillbinder: For now, just a request to all to start thinking about it.

By then I should have the new training complete, so it might even be something we can give to Polyglots for translating……. (cc @rahuldsarker and @bhargavmehta — I know you won’t be at WCUS but just good info to know about in Translation team)

I’ll also have the workshop recorded that I’m doing with you Oct 26 & 27, so maybe having someone cut those down into the modules.

@miriamgoldman: I may not be physically there at WCUS, but I will make myself available on Slack that day if anyone is interested in my subteam!

@jillbinder: On that note — it would be great if someone who is attending could grab timestamps of the start of each new module.
It’ll make more sense for me to ask about timestamp taking in our next meeting just before that weekend.

5. Five minutes left for Open Discussion

Anything on your mind relating to our team that you’d like to bring up?

@miriamgoldman: Happy to see how amazing things are going!

@cguntur: I won’t be there at WCUS, but am happy to help remotely if you need

@jillbinder: Thanks so much for attending today and for your engaged participation. It feels so good to have an active and forward-thinking team.

End: https://wordpress.slack.com/archives/C037W5S7X/p1570644057069300

Next Actions

  1. Do you know other Meetups in WordPress who have run it since December 1, 2018 ? Slack me or @cguntur to add it to our Tracker.
  2. Jill set meeting with Andrea and Aurooba
  3. Jill talk to Chandrika about collecting who has run the workshop
  4. In the next meeting, Jill ask someone to mark times of the start of modules of our end of October workshop for video editing later

#wpdiversity