Handbook working group meeting recap – August 07, 2019

On August 7th 2019, the Handbook Working Group held its first meeting. Attendees: @lasacco @amyhall @francescodicandia @babssaul @OGlekler @webcommsat

What we discussed

We discussed the order of the tasks we need to perform. We lack a style guide for writing: this makes it hard to review the material because we don’t know what is the tone and voice we should use.

There is a Marketing guide: I pinged Andrea after the meeting and she said it’s a good starting point but the Community tone and voice is a bit different.

Because not all of us are writers we agreed to split in two parallel groups:

  • Style Guide
  • Initial Content Audit

The Style Guide Team

Will review the existing material and write a guide for the Community Team. Andrea is available to help. We will discuss how during next meeting.

Initial Content Audit Team

The people that are not experienced writers can start reviewing the existing materials and pinpoint things that don’t work very well:

  • dead links
  • repeated content
  • slang which might be unclear to non native English speakers
  • typos
  • missing content
  • etc…

Project Management

We will use a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. board to manage the tasks of the working group: https://trello.com/b/XMMXjqCA

We will meet once every two weeks, on Thursdays at 16:00 PM UTC, for now.

Content revision will be done in Google Docs: https://drive.google.com/drive/folders/1ntH7cYdZc-YWc_se6hXm6S3x_x2lWrKb?usp=sharing

Next meeting

August 22 2019, at 16:00 UTC

We will split into groups and give ourselves goals for the third meeting, on September 05th

We need some team leads so we can make sure there is always someone around to help with meetings, coordination, etc…