Recap of the Diverse Speaker Training group (#wpdiversity) on July 24, 2019

Attending: @jillbinder @miriamgoldman @bhargavmehta @rahuldsarker @cguntur @angelasjin



  • Reports of what you’re working on, with colours
    • green: on plan. No help needed.
    • yellow: not on plan but I have a strategy to get there
    • red: not on plan, no plan to get there, I’m lost!
  • The future Train the Trainers MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. “Ideal” life cycle that we are working towards
  • Our new “What is this workshop” intro video!
  • Other things I’m working on


What are you working on? How is it going? Do you have any obstacles?
Green / yellow / red?

Green: Running a Train the Trainers in about 4 hours! I have two attendees. I also have one scheduled for August 21st.

Yellow: Organizing a meeting with existing and prospective trainers. This is yellow due to time!

Green: Working with Jill on some Train the Trainer processes.

I’m green/yellow. Scheduled my first training in a some time for August, and I want to make sure I’m fully prepped for that, especially since we have a new process and it’s been some time since I’ve done one.

@jillbinder Good to know about the yellow flag! To note, currently there’s only one change to the process, which is calendly.

Are you good with prepping on your own or will you want some refresher info?
Also, of note, we have a new new pre- and post- Training checklist, to make sure you have:

@angelasjin I think I’m good, but refresher info is always welcome, thank you!

Red: No task in hand, Had one but messed with it. So lost right now.

@jillbinder Is that something you’d like to talk through with the group now or with me privately another time soon?

@bhargavmehta  Sure will talk to you in private

Future Train the Trainers Meetups “Ideal” life cycle

Jill showed the new vision mapped out for the “ideal” meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. life cycle, including all of the changes that we’ve all talked about.

We talked through some of the upcoming changes.

I’ll leave it with folks to look over and let me know if you’ve got any more comments/questions/feedback.

Our new “What is this workshop” intro video!

We want to have a “What is this workshop” video on so that organizers watch that video before signing up for a training, and then that those coming to the Training will be pre-screened and we’ll be using our Trainers’ time effectively.

I repurposed my business video, cut out everything that was not directly about our project, and put on a “sign up here” slide.

I showed the video in the Training I ran for 4 people last week, and they said it made what we do very clear and they were really inspired and excited to learn how to run the workshop. I feel like that was good validation to move ahead with using the video.

(Aiming to have it hosted on rather than my own site,… mine is just a placeholder until we have that.)

Love to hear what you think after you’ve watched!

Other things I’m working on

1. Working on getting our Calendly Pro system set up so that Trainees have automated reminders, an easy way to change or cancel their training, and have less bandwidth on our trainers.

It’s close to being done. Just a few more tweaks to it I think.

We had our first training with it last week, and 100% showed up!!

We are having our second training with it later this aft with @miriamgoldman.

2. The “How to Build a Diverse Speaker Roster” document that I was working on last year is back on top of my to do list. We want to have it up on the Meetups organizer info page within about 2 weeks, along with info and a link to our workshop.

3. I was approached by a prolific speaker who asked if he could be a speaker mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., and that has started @andreamiddleton and I thinking about how our group could provide that service. I have asked @cguntur to be the one to coordinate our future speaker mentor pool with speakers who are interested.

This is also a great way for allies to pitch in to help our group. (In addition to doing other behind-the-scenes tasks.)

We envision it to be things like “look over this proposal” or “rehearse the talk over webcam and get feedback.”

4. I’m rewriting our page!
With updated info and the start of our new processes.

5. I’ll be recorded on a podcast next week put on by @Micah called “Hello, WP!” They want to start putting more focus on diversity in WordPress, so ours will be the first one to be recorded on that, I believe.

I want to start bringing on other folks besides myself who have great stories about what happened when they took the workshop, or they spoke, or they put on the workshop and great things happened… Either as a guest with me or in future also could be instead of me, so it’s not just my voice out there talking about what we do.

My first co-interviwee will be @cguntur next week. I thought of Chandrika first as she has a personal journey that is related directly to being new in WordPress (which is the focus of this podcast in general) and then benefiting from her local “women in wordpress” group at the time, plus taking our workshop. And now she does a lot of organizing and leadership!

If you’re interested in being on podcasts, web shows, articles, etc. as well, please dm me to let me know.
I’ll also be reaching out to more folks in the future to ask as well.

Next actions:

  1. @miriamgoldman and @angelasjin doing Training refresher
  2. @bhargavmehta and @jillbinder are having a private chat
  3. All: comments/questions/feedback on the future “ideal” meetups life cycle
  4. Let me know what you think of the 2-minute “what is this workshop” video after you’ve watched it: