Recap of the Diversity Outreach Speaker Training meeting on July 10, 2019

Attending: @jillbinder @angelasjin



  • Reports of what you’re working on, with colours:
    • green: on plan. No help needed.
    • yellow: not on plan but I have a strategy to get there
    • red: not on plan, no plan to get there, I’m lost!
  • Report of what I’m working on


What are you working on? How is it going? Do you have any obstacles? green/yellow/red ?

I’ll be scheduling a training for after July 17th. That’s a green.

Also a green, but slightly yellow, is coordinating a time with all trainers and prospective trainers to have a meeting. I’ll be sending out a Doodle next week to figure out times.

Finally, a yellow, and this is due to time, is rewriting the trainer onboarding material, and reformatting the script for trainers.

@jillbinder: Also, Miriam and Angela are giving me the July and August training dates soon because we want them before I send in the next meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. newsletter mid next week.

I’m working on scheduling a training for early August – that’s a green!

I’m looking at Calendly right now in the hopes that I can figure it out. Just need some more time on that one, so call it a yellow.

Nothing to report. Next time I have anyone asking for training, I will send them the calendly link.

@jillbinder: (Which is the first outward-facing change in our process. Letting Calendly do the heavy lifting for the backs and forths we normally have for scheduling the meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.!)

My updates

I promoted our work and talked about how Automattic’s sponsorship money is being used on WPWeekly last week. That was fun! And available to view:

Thanks to 7 in our group, I was able to do the A/B testing on our bio exercise. Thank you so much!

It was (almost, or entirely?) unanimous: new exercise (interviewed by partner and partner then introduces you to the group) followed by refining it with the old exercise (3 sentences, be concise, make sure it contains particular things).

My concern is how long it takes to do both exercises, so I chatted with Andrea about it and I love her suggestion: Make it the ice breaker.

@angelasjin: I love this suggestion too

So the plan now is in the “long” version of the workshop, make this the ice breaker exercise and then encourage people to share all or part of their bios for the rest of the workshop with each other, and then they can keep refining it as they go.

In the “short” version, bio isn’t included in that, so I’ll keep it to the old ice breaker options.

Really excited to see how this change plays out! I will be trying it out this weekend when I run the workshop for a non-WP group.

I am working through with the meetups newsletter folk how to format our monthly article for them.

I am considering different folks for being our liaison person with the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. for coordinating our translations in the future, after our material is ready.

And getting new team leaders on board. Newest is Miriam who is now leading our Train The Trainers part of our team.

I am continuously working on improving our workshop material, the long and short.

And working on improving our internal processes to communicate with meetups about trainings. Currently: Getting our calendly started (so that we have a smoother process with less bandwidth for us to schedule trainings for meetups), and working through what the full end-goal process will be, so that I can start creating the steps to get there.

Also I’m pleased to say that Miriam is scheduling our trainers right now to do 1-2 trainings a month for the meetups, which started last month. Hooray! And onboarding more folks on our team to be trainers.

Side note, I have noticed people using our new hashtag to talk about what we’re doing, so hooray on that win!

@angelasjin: That’s great! Hopefully that means that they also aren’t using the old hashtag?

@jillbinder: I haven’t seen anyone use the old one. @aurooba’s suggestions for how to spread it are working. Use it whenever we mention our team name, put it in our materials (still to do), and other things.