Diversity Outreach Speaker Training Working Group Chat Agenda | May 22, 2019

Our next weekly Diversity Outreach Speaker Training working group chat is happening Wednesday, May 22, 2019 at 5pm UTC / 10am PT / 1pm ET. This chat will occur in the Make WordPress Community-Team Slack channel.


  1. Work I’ve done since our last meeting
  2. Anyone else’s reports?
  3. Look at the mindmap revised for using event planning tool. How does this look? Anything else we can streamline? https://mm.tt/1215137447?t=YWzQsjLPqb
  4. Proposal for the Train The Trainers process for using Calendly (fewer steps than it was before…. I swear):
    * MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. fills out our form
    * They go into our Helpscout queue
    * Chandrika puts them into our spreadsheet
    * They get an autoresponder to choose a date in Calendly. They receive their automated Calendly info and reminders.
    * When they choose a date, that Trainer tags them with trainer’s name in Helpscout (to visually see who is in your event)
    * If participant cancels or reschedules to another training, when you get the email letting you know, update the Trainer name tag in Helpscout
    * If participant sends message to your personal email because of Calendly, reply in Helpscout. Paste the message in Helpscout or add a Note.
    * Success!
  5. If we require that Meetups show us they have scheduled a Speaker Training Workshop meetup before having a Training with us, what kind of orientation info can we provide them online to make sure that they have all the info they need? So far we have a video up. We could have a meetup template. We should have more info up too.
  6. Someone change our hashtag from WPWomenSpeak to WPDiversity in the places it lives:
    * New tiny.cc url for our form (was https://tiny.cc/wpwomenspeak)
    * Add tag to all of our community blog posts
    * Encourage people to start using it on twitter
    * Other?

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself.

Please leave a comment of anything else that should be added to the agenda for discussion.


#wpdiversity, #wpwomenspeak