2019 Deputy Program Goals

Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. are a team of people all over the world who review WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. applications, interview lead organizers, and generally keep things moving at WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.. We make sure that new and returning organizers are not overworking themselves, still are following the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia, and generally are making positive contributions to the open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project.

Community Deputy Handbook

The DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. Program and all of our committed deputies continue to be a valuable part of our team by keeping the wheels turning and making sure that we are up to date with processing applications, assisting community organisers, and generally making sure we don’t fall behind in our work.

In order to further the work of the Deputy Program and to ensure that it remains sustainable as time goes on, it would be helpful to put together a few goals and implement a few new ideas. These are designed to keep the program fresh, encourage deputy retention, increase deputy skills, and grow our deputy team.

So, first off, here are a few new program ideas that we can implement:

Deputy MentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.

Each deputy mentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. would have a group of deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. assigned to them personally and it would be up to the mentor to assist and check-in with their mentees regularly. This would involve helping the deputies with the work they are doing, finding out how they’re enjoying it, making sure they are aware of the latest updates, and training them in additional deputy tasks.

Improved Deputy Documentation

The deputy handbook is great, but some of the most basic information is quite well hidden. This is partly a shortcoming of the handbook structure all across the Make network, but we can definitely improve things to give more high-level summaries of significant areas.

Improved Training Processes

Our current training process takes the form of an online course – this works well for disseminating information and making sure that new deputies have all the information they need. The issue is that it takes a long time to go through the answers submitted by each new deputy to make sure they understood everything correctly. It feels like the best way to improve the deputy training course is to edit all the quizzes to be multiple choice questions (so that they can be graded automatically and a 100% pass is required to move on to the next one), but then have a single quiz at the end that includes a number of long-form questions that require longer answers. This means that grading the course would only require manually doing it for a single quiz for each deputy – this would drastically cut down the time it would take to check these answers.

Editing the quizzes to achieve this will be a bit of work here, but it will be worthwhile in the long run. At the end of the training, deputies will be assigned to a mentor who will have their final orientation call and help them remain connected to the program.

Active Deputy Recruitment

This would involve actively approaching people to become deputies (WordCamp lead organisers being a good starting point of course). We can do this on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/., but also in person at WordCamps and meetup events.


If we follow through on these items effectively, we will have more deputies, retain individual deputies for longer, and provide everyone with increasing responsibility to work on more impactful tasks. All of which will work towards the goal of giving deputies a greater sense of belonging within the Community Team.

In addition to those items, here are four measurable goals that we can work towards for the end of Q2 2019. These will all be made possible by working on the four items outlined above:

  • 35 active deputies (we currently have 21)
  • 10 deputy mentors
  • 50% of deputies actively running meetup orientations
  • 25% of deputies actively working with WordCamps (including vetting and orientations)

So what do you think? Do you like the ideas outlined above? Have any others worth adding? Do the stated goals seem realistic and attainable?

Share your thoughts in the comments.

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