Proposal: New content in the meetup organizer newsletter

We did a great job of sending consistent monthly newsletters to meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers in 2018 — great job to @psykro @hlashbrooke @adityakane and everyone else who drafted and sent newsletters last year!

This year, I was thinking it could be cool to broaden the scope of our monthly newsletters. I have two ideas, and would love you to share additional ideas in a comment on this post!

Organizer Tips & Training

First, I think it would be cool to include some “intermediate-level” training content to the newsletter. Community organizers get an orientation when they join our program, and can access our handbooks whenever… but we still don’t have any active “continuing education” opportunities to help organizers grow their skills.

Some intermediate-level topics that come to my mind include:

  • advantages to organizing simple events that are easy to replicate
  • recruiting volunteers through imperfection and transparency
  • communication tips for avoiding conflict in your community
  • organizing tasks that offer a gentle, accessible path to leadership
  • tips for welcoming newcomers to the group
  • responding to suggestions and criticism
  • tips for recruiting new speakers
  • responding to people offering to speak, especially when their proposal isn’t interesting
  • different ways to handle all-group communication

Here’s how I’m envisioning the execution of this idea:

  1. At the beginning of every month, we publish a little summary of some pre-existing knowledge on a topic like the ones above. The article should include a call for suggestions or feedback, so that other community organizers can share their thoughts or experiences in this area. Hopefully this provides a chance to connect with other WordPress community organizers!
  2. Mid-month, the person writing the newsletter includes a summary of the discussion-so-far in the newsletter text, and encourages organizers to check out the whole thread on make/community.
  3. At the end of the month, we gather all the suggestions and ideas into a handbook page. If we can do this consistently, we’ll have at least 10 more pages of useful handbook content by the end of this year! Wow!

If it proves too challenging to add the accumulated content to the handbook every month, that could be a nice, no-expertise-required task for new contributors at a contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of There are many teams that people can participate in, each with a different focus.

Contributor Team Spotlight

Many people, WordPress community organizers included, don’t know much about all the other contributor teams that do cool stuff to help WordPress flourish. To address this, we could do a monthly Contributor Team Spotlight, with a little information about the goals of the team, when they meet in SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at, links to their team blog and handbook, and how you can get involved if you want to help.

This might be a little harder to pull together, as it requires some cross-team outreach, but maybe someone here will feel passionate about this idea? 😉

Execution would be pretty simple, just post a paragraph with all that information on the monthly “Anything to add to the newsletter this month?” post.


  1. Does this seem like a good idea?
  2. Are there any other organizer tips or intermediate-level topics you would like to see us discuss/add?
  3. What teams could we most easily spotlight in the newsletter?
  4. Is there any other content you think we should add to the monthly newsletter?

Leave your ideas, concerns, and any other feedback in a comment on this post!