Recap of the Diversity Outreach Speaker Training meeting on Dec 12, 2018

Attending: @jillbinder @miriamgoldman @angelasjin @webrite @cguntur @simo70 @bhargavmehta @m_butcher

Start time: https://wordpress.slack.com/archives/C037W5S7X/p1544634026089100

Agenda:

  • Reports
  • Year Review
  • Acknowledgments game
  • Other Items
  • Open discussions

Reports

@jillbinder
I have been working hard on looking back over 2018 and creating our big plans for 2019. 2019 will be a mix of continuing what we are currently doing and improving on it, so there will be something to do for all different kinds of group member participation styles.

Improving and growing. I’ll talk more about this in January, but we’d like to really scale up what we’re doing and reach many more meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. chapters.

@miriamgoldman
Been a quiet two weeks again, running a train the trainers this upcoming Sunday.

Christie Witt and I are actually planning to run the workshop in the new year in Ottawa, once we resume WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. planning.

@angelasjin
Pretty quiet for me too, although I had a few conversations about this group at WCUS, all very positive.

I’m working on the next workshop in Seattle as well!

@jillbinder
On that note, one of the things I’d like us to focus on in 2019 is supporting meetups to maintain running it. Seattle was a great example of doing it really well the first year and then with a change in speaker wranglers, some things got lost in translation the second year.

More on that in our January meeting.

@webrite
I haven’t been to the Durham Region chapter in the last couple of months. My intention is to meet up in January if they have one. WordCamp Toronto was very successful. While I wasn’t able to attend, I did my best to help before hand.

Year Review

This year we have:

  • Gotten volunteers for this team
  • Created a coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. message that we can send out about our workshop and what our team offers
  • Created a form that interested Meetups can fill out
  • Started promoting our message and form (http://tiny.cc/wpwomenspeak)
  • Have been running regular 1-2 times a month training the Meetups who request it on how to run our workshops
  • Recorded a “train the trainers” video so that it is easy to keep running
  • Are working on making our training process smoother!

I’ve been encouraging folks in our team as a first step of participation to run the workshop for their local community, if they can.

In 2018, we ran 15 train-the-trainer trainings,
gave advice and support to 55 meetup organizers in 26 countries (!!), and diversity outreach speaker workshops were run by 12 WordPress chapter meetups in 6 countries.

And not only chapter meetups ran it. Also companies that work in WordPress, affiliated WordPress organizations, and regions that don’t have meetups.

And the year isn’t over!

Acknowledgments Game

We have spent so much time this year doing. I would like to take a moment to reflect on our individual accomplishments. And you may even feel there is something you’ve done that wasn’t thanked, or you’d like to be thanked again.

The two questions I have for you are:

  • What would you like to acknowledge a team member(s) for?
  • What would you like to be acknowledged for?

We acknowledged each other for the next while. 🙂

Other Topics

@jillbinder
I would like to start off the first meeting of 2019 as a webcam call (on Zoom).

We will be kicking off 2019 with an in-depth talk about what our big goals are for the year, what we’ve currently thought of to get there*, and get your thoughts on what else we can do and where your talents lie (or something you’d like to learn) to help. (Lurkers also welcome.)

* We meaning our Train The Trainers subgroup have created our goals and outline together recently.

I am wondering if it can be at this time in place of our SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. meeting, or if it really needs to be at another time when folks are not at their offices. (I know Miriam can’t make this time. Checking in with others.)

Please fill out the poll I sent you Monday. Thanks!

@jillbinder
I feel like the train the trainers still have a few pieces we need to smooth out. I’m wondering what your thoughts are on the best way for us to go about doing that. That may be a question more specific for @angelasjin and @miriamgoldman who are here from that group today.
Not the whole re-recording the training. That’s a big piece that will take a few months.

But I’m thinking of things like making sure folks know when trainings are, figuring out processes for our Dormants and for sending out our email questionnaires, etc.

@miriamgoldman
I have a few ideas for dealing with Dormants, in terms of when we tag them, etc.

I wish there was more automation that we could employ once we finish a training…

@cguntur
I can help with automation if you can guide me through it…

@jillbinder
Wonderful! After we have figured out what and how we can automate, I’ll see if it makes sense to loopLoop The Loop is PHP code used by WordPress to display posts. Using The Loop, WordPress processes each post to be displayed on the current page, and formats it according to how it matches specified criteria within The Loop tags. Any HTML or PHP code in the Loop will be processed on each post. https://codex.wordpress.org/The_Loop. you in to put it in place.

@angelasjin
I think that there is some more automation we can employ for sure, but I haven’t quite solidified what that looks like in my mind. I know @larryswanson and @jillbinder had some thoughts on tools.

@miriamgoldman
I’m probably going to do some research in my downtime over the holidays. My office is shut between Christmas and New Year’s, so I’ll have some time!

@angelasjin
I also think we should set up a shared Google folder, as there are lots of docs, and I have a hard time remembering what we have and where it is

@jillbinder
To solve this, I have created a doc of docs. Let me know if that works or if we should still create a folder.

Thanks in advance for helping to think through our logistics. I can send you the list of what we are still thinking through.

Open Discussions

@bhargavmehta
Wish to know more about Diversity Outreach program as it is something I have been following but not able to understand.  A brief introduction of diversity outreach program, As I am one of the co-organisers I wish to know more about it. Can I also get trained or contribute?

@jillbinder
Great question, @bhargavmehta.

Here is info about what we do:
https://make.wordpress.org/community/2017/11/13/call-for-volunteers-diversity-outreach-speaker-training/ (edited)
This is what we’ve done so far:
https://make.wordpress.org/community/2018/05/16/diversity-speaker-outreach-training-group-on-boarding-summary/

If you’d like to get involved, a great first step would be to take our training and then if you’d like to, run the workshop in your city.

It just so happens we have one last training of 2018 this coming Sunday.

@miriamgoldman and @angelasjin
Scheduled doing more trainings in January:

Thursday, January 10, 2019 @ 16:00-18:00 UTC
Sunday, January 27th, 2019 @ 17:00-19:00 UTC

Next Actions:

  1. All: Fill out the poll I sent you on Monday for when to have our 2019 kickoff webcam meeting
  2. Angela and Miriam put their trainings into our trainings list document
  3. Jill is sending Angela and Miriam the list of logistics items we are still thinking about

End: https://wordpress.slack.com/archives/C037W5S7X/p1544640426203000

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