Recap of the Diversity Outreach Speaker Training meeting on Nov 28, 2018

Attending: @jillbinder @miriamgoldman @angelasjin @sheilagomes

Start time: https://wordpress.slack.com/archives/C037W5S7X/p1543424373488000

Today’s Agenda:

  • Reports
  • Next training Dec 16
  • Email questionnaires
  • “Also talked to” doc
  • Meeting this weekend
  • Doc of all docs

Reports

@miriamgoldman
It’s been a quiet two weeks for me. Prepping to run the training on December 16th.

@angelasjin
Also quiet here. Prepping for WCUS, and getting ready for our meeting on Phase 1 & Phase 2

@jillbinder
I am mostly working on year-end items. Gathering stats for our year-end report, looking back at this year and forward to next year, and putting in a lot of work at school to do all the little steps before asking for funding for this project, and next week starting to ask for funding directly from sponsors at WCUS.

Other folks are working on things as well. I do feel that as we’re wrapping up Phase 1, we are mostly on maintenance mode rather than creating new things mode, although there are some things we are still cleaning up, like the little details that will make the Train the Trainers process before, after, and during trainings smoother.

And I hope to be working on new items in the new year to scale up our efforts. More of that in our weekend meeting.

@sheilagomes
So, the good news: the brazilian community has been talking about diversity and just today we opened a new slack channel to share content and tips on how to get more women to participate in meetups and other events.

I’m writing an article about it that will be shared in our blog, and I also told everyone we’re working on online training as well. People are excited about all this and I hope it helps bring more women and other minorities to our events

@jillbinder
@sheilagomes I have a document to share with you that will be helpful. It’s almost ready to be published in the Community Handbook but there are a few details left for me to incorporate, and that got bumped to lower priority. But sometime in December. I can show you the draft in the meantime. It will help this new endeavour.

It’s on Buiding A Speaker Roster and it covers not only speakers but creating good environments for diverse folks in general at events as well.

I’m looking forward to hearing more about it from you. I expect there will be some help back and forth between our groups.

Next Training, Dec 16

The next Train the Trainers will be run by @miriamgoldman on Sunday, Dec. 16.

@sheilagomes will be attending as the first step of training to become one of our trainers. She has already run Lesson 1 many times, and it will be great to be exposed to the rest.

I would like to invite other members of our team to join as well. It is still a good first step in our team to run the training in your local community if you can, or online. You can do this without attending a training, but many find it does help.

The training will be primarily for meetups to learn, but anyone running WordPress events who might want to run it for their own group are welcome.

Email Questionnaires

@dianewallace is busy sending out our first email questionnaire follow-ups. This is something we will start doing regularly some time after people have taken the training, after we think they have run the training.

We have also been checking in why people may not have run trainings after being trained.

I hope to have results to report by our next meeting or two.

Who We’ve Talked To

Last time we started talking about which cities/regions we’ve been talking to about our work. They may or may not have gone and used our work, but we’ve discovered that just knowing about it sometimes is all it takes to start making a difference. We have some who went ahead and got speaker diversity without the training but because of the awareness that they got from us. And this is a stat we want to report on.

Right now we’ve spoken to 53 in total!

I created a document for us to collect this info:

https://docs.google.com/spreadsheets/d/195OBnYAOIvZNeoOSmginTtwzY8yegWCQWWm4Jf31gik/edit?usp=sharing

It’s in the tab “Also talked to.”

I added all the ones that you told me in the last meeting. Please go in and fill in the rest of the details.

And those who haven’t let me know, please fill those in as well.

The “has been trained or has run a training” column is important because it’s the “no”s that we are adding to our stat. We’ve already got the rest covered in our Workshop Tracker.

On that note, if you hear of someone who has run a workshop and didn’t let us know, please do add it to the workshop tracker.

If possible, it would be great to have that by Nov 30 so that we can add it to our stats for potential possible reporting at WCUS.

Meeting This Weekend

We decided that in order to have a proper discussion about Phase 1 vs Phase 2, it’ll be on Zoom and it’ll be this weekend so that those in offices can participate.
Sunday, December 2, 2018 at:

7:00 pm UTC
11:00 am (Vancouver/Seattle)
2:00 pm (Ottawa/Toronto
5:00 pm (Brazil)

on Zoom (webcam) https://zoom.us/j/9103925289

to talk about:

  1. How did we do this year?
  2. What could we have done better this year? Were there any barriers?
  3. What could we accomplish next year?
  4. What should we focus on in order to accomplish it?

To help me in planning us scaling up to make a bigger impact in 2019.

You are invited!

Please bring headphones and if you also have one, a microphone.

Doc of all docs / Where Everything Lives

Even with paring down our goals and to do list, our team still has a lot of moving pieces!

I finally collected them all into a document that links to them, as they live in different places and different people’s google drives:

https://docs.google.com/document/d/10wYeUp4CYM3SC9wb5wA5s-0Syzfa0mcTVdOW-WJyf-0/edit?usp=sharing

Please take a look and let me know if there is anything to add.

And if you recommend any different kind of formatting. I’m playing with formatting to make it less unwieldy, such as I made the titles into the links so that cleaned up all the long links that were making it hard to skim.

As always, you can reply to items here, on the Recap I will post, or to me or our group on Slack.

Thanks all! Talk to you the second week of December, and see some of you in our webcam meeting this Sunday.

End: https://wordpress.slack.com/archives/C037W5S7X/p1543426441529000

Next Actions:

  1. Any of us who haven’t taken a training yet are invited to join our Training on Sunday, Dec 16th
  2. @dianewallace is sending out email followup questionnaires to folks who have run our workshop
  3. @jillbinder report on findings from that and from asking folks why they may not have run trainings after being trained, in one of the December meetings
  4. All please fill in which cities/regions WordPress event organizers you’ve talked to about our work by November 30th (and ongoingly after that)
  5. Join our “Phase 1 vs Phase 2” discussion on webcam this Sunday
  6. Take a look at our document of documents and let me know if there is anything we need to add, and formatting suggestions.
#wpwomenspeak