New fields for life-threatening allergy and special-accommodations were added to WordCamp ticket registration about two months ago.
When attendee has a life-threatening allergy or need for special accommodations, an automated notification email to organizer team is sent. In addition to that, email is also sent to community team Help Scout from where we manually forward the message to organizer team. With this current procedure, organizing team receives two notifications on the same thing. This is because we take these things seriously and we want to make sure that team is taking it seriously too.
But as a downside, two emails about the same thing creates a noice to organizer teams inbox. Also the forward from Help Scout is a manual task for deputies Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.. We are now considering changes to this process so that we don’t send team anything else than automated notification they already receive.
Please share your feedback and ideas about the process in the comments!
Deadline is pushed to 9.8.2018 as I made a more spesific proposal in comments https://make.wordpress.org/community/2018/05/28/should-wordcamp-attendee-life-threatening-allergy-and-special-accommodations-notifications-be-changed/#comment-25660
Deadline for this discussion is 4.7.2018