Recap of the Diversity Outreach Speaker Training meeting on May 2nd, 2018

https://wordpress.slack.com/archives/C037W5S7X/p1525280405000609

Attendees:

@jillbinder @cguntur @miriamgoldman @meher @Angela Jin @simo70 @kelliwise

@jillbinder

We are going to jump into the priority list today.

https://docs.google.com/spreadsheets/d/1mT6z1xhkhEv5RNstAY097lAQN97dIeS-T35hp36xXRg/edit?usp=sharing

Screenshot: https://wordpress.slack.com/files/U02S5FUKN/FAHAN94AZ/screen_shot_2018-05-02_at_10.04.45_am.png

This is how I coded it:

  • If a result was all blue, meaning everyone voted that it was Urgent I gave it a 7 and the deepest green
  • 6 was normal Urgency voting
  • 5 was only one vote different from Not Urgent
  • 4 was Tie
  • 3 was only one vote different from Urgent
  • 2 was normal Not Urgent
  • and 1 was everyone voted Not Urgent

I haven’t had the chance to look at the order within it,

but I do agree that Work with the WordPress Training team to design and test a “train the trainer” curriculum for training the Meetups to do our workshop (Training WP Meetups to run our workshop) is most important right now.

It is holding up meetups from running the workshop, as many are waiting for our training.

This is something that @laryswan and I are moving ahead on.

I’m wondering about the last item, it was marked as Not Urgent and Not Important. Will people remember to come to the meeting without having the meeting reminders?

@Angela Jin

I think so, especially if they are at the same time every other week. If we have an anomaly, the reminders are helpful

@meher

It is better to have an meeting reminder. It helps people to be ready at that time.

@cguntur

I think it is better to have a reminder. Especially the one hour and 5 min reminders.

@jillbinder

Ok. If even one person wants it, as it’s not a big deal to do, we’ll keep it.

That means nothing is eliminated from the list, as everything else was urgent or important! Looking at the list, does anyone think something should be in a different priority spot?

@cguntur

It looks good to me

@jillbinder

And I think I’ll add another column right now for who is doing what currently while you’re looking it over

Chandrika has some items she’d like to ask if others can take over now and/or in a month from now… I’ll mark her name next to the ones she’s doing now

@miriamgoldman

Nope, all looks good to me.

@meher

Looks good to me as well

@cguntur

The big thing on my list is the meeting recap – anybody willing to take it up?

@miriamgoldman

I would, but I can’t guarantee that I’ll be able to make it each week. Sorry.

@jillbinder

I was thinking the recaps could be less intensive if we mostly copy and paste the whole meeting, and just remove extra things that aren’t necessary.

@cguntur

The next thing is – anybody willing to do the meeting reminders? One reminder an hour before the meeting and another one 5 min before the meeting

@miriamgoldman

I can do that @cguntur. At least 95% of the time, lol

@jillbinder

Awesome! Would you know in advance when you can’t so you can ask if someone else can do it?

@miriamgoldman

Yup, I’d know that morning at the latest, but I could normally give 24 hours notice!

@cguntur

Thank you @miriamgoldman

@jillbinder

Ok, if we agree that the order is about right, I started marking who is currently doing what for the top items.

Questions:

Empowering members of our group to do more (Teamwork)

Any suggestions for how we can do this?

@Angela Jin

This isn’t quite a suggestion, but perhaps can add some perspective? I think my “barrier to entry” is understanding where I can help out. You’ve got this great list of items, but coming in at this point, it seems like there is a lot of historical knowledge that I’m missing out on.

So perhaps a suggestion: could we buddy up on some tasks?

@miriamgoldman

That, and maybe some sort of onboarding for new team members?

@cguntur

Yeah those sound good

@jillbinder

I like the buddying up idea… that might even help me pass items on to other people if we start with buddying.

@Angela Jin

I’ve watched the training videos, and while they’re super helpful, I admit that I like the security of trying this out with someone first before jumping into it on my own

@jillbinder

@miriamgoldman Tell me more about onboarding

@miriamgoldman

Well, like Angela said, there’s a lot of historical background. Perhaps tied in with buddies, giving a history of the team, what has been done thus far, etc.

@jillbinder

@Angela Jin is talking about being on our mini sub team Train the Trainers. That’s a great idea, Angela. @miriamgoldman So far I’ve been giving people a link to read all our meeting recaps… though at this point it might be a lot of reading!

@miriamgoldman

Yeah – maybe a condensed version of past meeting recaps then?

@jillbinder

I can add to our to do list creating a summary, and keeping that summary up to date?

@cguntur

Yeah that’s what I was thinking….

@jillbinder

For what’s on the list right now, if anyone wants to do anything, whether it currently has a name next to it or not, that would be very welcome.

@kelliwise

That would be nice. It is a little weird to jump in

@jillbinder

Would anyone here be willing to buddy up with me for creating the summary?

@Angela Jin

I’d be happy to read a draft summary and ask questions from a newbie perspective. Would that be helpful?

@jillbinder

Yes, definitely. Thanks!

@kelliwise

so, to clarify – the items in red with urgency of 1 are the most important?

@jillbinder

Ah, good question, I went the other way. 7 out of 7 most important, 1 out of 7 least important.

I went with green go and red stop.

@kelliwise

Thanks. I was interpreting it backwards, then.

@jillbinder

I created the 30 minute meeting time at the start thinking that would be plenty, but we always feel so rushed. I’m wondering what people think about having the meeting be an hour.

@cguntur

I think that’ll depend on the agenda. But, going forward, we might need more than 30 min

@jillbinder

Or maybe someone else can create the poll for us! Anyone willing to do this?

@miriamgoldman

I’ll do that.

@jillbinder

Thanks @miriamgoldman!

@jillbinder

We are at the end of the meeting time, but if anyone wants to stay to keep chatting they are welcome. We have a starting point and some great ideas!

https://wordpress.slack.com/archives/C037W5S7X/p1525282385000691

#WPWomenSpeak