Proposal to Simplify Training for WordCamp Mentors

We currently have 27 folks listed internally as “active” WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentors. At this time, 11 of the people on the mentor list are not mentoring any events. Earlier this week, I sent an email to all those listed on our mentor roster to determine their availability. Several folks have already asked to be pulled from the active list, and I anticipate several more will either ask to be removed or not respond. That will leave us with about 20 active mentors.

We currently have 109 WordCamps in various stages of planning, ranging from “Needs Orientation” to “Scheduled” that need or will need a mentor. Only 34 of those events have a mentor now. We need more mentors!

As WordCamp mentors, folks are asked to advise organizers, remind them about things organizers frequently forget, keep them on track in planning, and be the team’s connection to WordCamp CentralWordCamp Central Website for all WordCamp activities globally. includes a list of upcoming and past camp with links to each.. We also ask that they make regular updates about their mentor sessions on this site.

At this time all mentors are deputies, but not all deputies are mentors — while the work they do is related, it’s different. Our current deputy training process is for people who might triage our shared email, vet applications for both WordCamps and meetups, orient organizers for both WordCamps and meetups, and review WordCamp budgets. Because of all these different tasks deputies might handle, training is time consuming for would-be deputies (and for the trainers). Including all this additional content and time commitment may be making it harder to recruit and train new mentors.

I propose a change in the training for mentors to be more in line with the work we’re asking of them. Instead of asking that they undergo the entire deputy training process we would instead follow these steps:

  • Potential mentor submits an application to be a WordCamp Mentor.
  • A deputy reviews their application to ensure they meet WordCamp mentor requirements.
  • Mentor completes the WordCamp Organizer self training to ensure they’re up to date on expectations and guidelines.
  • Mentor has a call with a deputy to talk them through the mentoring process.
  • Mentor is assigned a WordCamp to work with in their preferred region.

I also propose that, for transparency, we have a Mentors page similar to our Deputies page or that we add a separate tab for mentors to show which mentors are active and what events they are currently mentoring.

In line with these suggestions it would make sense that mentors no longer be considered deputies. While being a mentor would not prevent a community member from being a deputy or vice versa, I don’t think we should consider them the same position — or provide deputy-level access to and Help Scout for all WordCamp mentors.

If it seems like this will work, the next steps would be:

  • Create a WordCamp mentor application
  • Post a call for new mentors
  • Create a Mentors page or update the deputies page with a mentors tab.
  • Implement new mentor process as detailed above.

If you have any concerns, ideas, or thoughts, please share them in a comment below. Let’s try to conclude our discussion by March 12, so we can begin a mentor recruitment drive on March 16, 2018.

#mentors #deputies #community-management