Start time stamp in Community-Team Slack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.
https://wordpress.slack.com/archives/C037W5S7X/p1518022893000581
Attending:
@jillbinder @dianewallace
Today’s Agenda
- Update on core Core is the set of software required to run WordPress. The Core Development Team builds WordPress. message and contact form
- How to use HelpScout
- HelpScout autoresponder
- Our promotions spreadsheet
- Looking for volunteers to start training meetups Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.
- Questions from testers
- Hashtag
- Summary
Update on Core Message and Contact Form
Our core message and form are ready to start sending out and promoting. They can be found here: https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/diversity-speaker-training-workshop/
How to Use HelpScout
As of yesterday the HelpScout system is set up for us. This is so that we can have several people be in correspondence with meetups who are interested in running the workshop.
I’ll be looking for a few people to be on the HelpScout team. Preference will go to people who are interested in taking leadership positions in our group to replace me within the year, though that is not required.
The interface looks like this. It’s mostly fairly standard email-looking.
The part we’ll need to pay attention to is “Status” and “Assigned”.
By default the status is “Closed”, but we want to keep them “Active” until we are certain there is no more communication that we need to have with them. [Edit: Have since set this to Active by default.]
Initially we want to keep it assigned to “Anyone” so that any of us can jump in and reply next. There may be certain circumstances where there is something a particular person needs to be in action for, so that’s when we would assign it to someone.
HelpScout Autoresponder
I’ve had a couple of requests from the testers for autoresponders so that people know their message went through.
Edit since meeting: @iandunn and I set up the autoresponder.
Our Promotions Spreadsheet
When someone messages us, we will put it right away into our spreadsheet:
https://docs.google.com/spreadsheets/d/195OBnYAOIvZNeoOSmginTtwzY8yegWCQWWm4Jf31gik/edit?usp=sharing
As well as messages we will keep track of our promoting in the spreadsheet on another tab. Mark down what you’re planning on doing and when you did it.
Looking for Volunteers to Start Training Meetups
I’m going to start looking for people to start being “train the trainers” so that when meetups ask for training, we can help them. Please tell me if you’d like to do this.
Questions from testers:
Q: Where can we find the materials for the pitch and description of the workshop to send out when you’re holding it for your local group?
A: It’s the “Description” at the top of each module. I wil try to make that more clear.
Q: Where can we find the handouts?
A: I haven’t put those up yet but I will very soon.
Also when I’ve trained people on this material lately they’ve been wanting slides, so I have talked with the #training team about how we can put up slides. We are going to use reveal.js, and soon the lessons will be moved over to github GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ and everything will be hosted there.
Seattle gave me their slides, so I will use those as a starting point. I may call out for volunteers to help with slides.
Hashtag
We have a tweet from the last recap to use and we have a hashtag: #WPWomenSpeak.
If you want to see all the recaps easily in one place, we’re using that same tag to mark them. So they’re all here: https://make.wordpress.org/community/tag/wpwomenspeak/
In Summary:
- Looking for volunteers for replying to meetups in HelpScout
- Looking for volunteers to start training meetups on our workshop
- It’s time to start promoting. Let me know how and by when you’re planning on sending it out and we’ll keep track in the spreadsheet.
End meeting Time Stamp
https://wordpress.slack.com/archives/C037W5S7X/p1518024447000774
#community-team, #wpdiversity
