The Big (Financial) Tidy Up

It’s December, and that means it’s time to get ready to get all our WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. accounts in order!

Vendor Payments & Reimbursements

If you haven’t yet submitted a vendor payment or reimbursement for a 2017 WordCamp, please please prioritize sending that in by December 18 (so we have time to process it before the Payments Intermission begins on December 23). Processing payments for 2017 camps in 2018 is something we try to avoid, so please glance back through the budget tools in your WordCamp website to make sure nothing has been lost or forgotten. 🙂

Sponsor Invoices

We currently show 79 invoices for 2017 WordCamps that are still unpaid, for WordCamps in the following communities:

Ann Arbor
Asheville
Athens
Austin
Bangkok
Bogota
Bucharest
Chicago
Cincinnati
Copenhagen
Denver
Edinburgh
Europe
Halifax
Harare
Jackson
Jakarta
Johannesburg
Kansas City
LA
Managua
Montreal
NYC
Phoenix
Raleigh
Providence, RI
Riverside
Sacramento
San Antonio
Sao Paulo
Seattle
St Louis
Toronto
US
Utrecht
Varna
Vegas

There are a number of reasons your WordCamp might be on this list.

1) Your event has still not happened yet this year, or you had to bill some sponsors after your event (the latter is true for WCUS, I know).
2) Someone on the team sent an invoice to a sponsor who decided not to sponsor or sent a sponsor a duplicate invoice, and forgot to tell us to delete the “bad” invoice.
3) A sponsor forgot to pay their invoice.

If your community is listed above, please check the Sponsor Invoice list on your site and then comment on this thread if an invoice marked “Sent” might have been sent by mistake or if the sponsor cancelled and you forgot to tell someone. If you see that your team credited a sponsor who still hasn’t paid, please reach out to that sponsor to follow up on the invoice. 99% of the time, it’s a simple oversight on their part. 🙂

If you have questions or doubts, please share them in the comments! 🙂