After an extensive community discussion involving community members from all over the world, we put together some guidelines for the situations where regional WordCamps will be approved. These guidelines have been accepted and are the working basis for any regional WordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. application that we receive. Recently, however, we have received applications for two WordCamps that we would call “micro-regional” as they comprise more than one city/town, but they are all in very close proximity to each other. There are special circumstances here that make these applications different to the average regional WordCamp, which is what we would like to discuss here.
What do the applications entail?
As we have two separate applications here, I’m going to explain the requests in a single instance using cities named Alpha, Beta A pre-release of software that is given out to a large group of users to trial under real conditions. Beta versions have gone through alpha testing in-house and are generally fairly close in look, feel and function to the final product; however, design changes often occur as part of the process. and Gamma.
The WordCamp application is for WordCamp Beta, even though Beta does not have its own meetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group. The organisers of the WordCamp will come from the Alpha and Gamma communities, as all three cities are within 30 minutes of each other. In some cases, the Alpha community has held meetup events in Beta as well as Gamma, as these cities are so close together that travelling between them is fairly trivial. Beta was chosen for the WordCamp location as it is more central and also less costly than Alpha and Gamma.
Why do we need to discuss this?
A long-standing rule for all WordCamps is that we only ever host a WordCamp in a city that has an active and healthy meetup group. This is to ensure that the WordCamp has the support and longevity that it needs to keep its momentum going. The applications that we’re looking at here are both for WordCamps to be hosted in cities that do not have their own active meetup groups. On the other hand, they are deeply connected to their neighbouring cities that do have meetup groups, not just by proximity, but also by the fact that they have shared event locations (and even event organisers) in the past.
So, what do you think? Is the concern of the host city not having its own meetup group mitigated by the fact that the surrounding groups are so connected to them? We’d love to get some opinions on this from the community and deputies Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook., so please weigh in with your thoughts in the comments.
As both of these camps need to get going with their pre-planning, I’m going to set the deadline for concluding this discussion at next week Friday (17 November) at 10:00 UTC. At that point I’ll summarise the discussion and we can decide on the way forward.