Discussion: replacing volunteer equipment

Hi Community Team!

This year, we’ve received two questions from two different WordCamps about the following, and I’d like to find out what the team thinks we should do these kind of cases:

  • Case 1: One of the co-organizers of WordCamp X, in charge of social media and the official photographer of the WordCamp, got the lens of his camera broken when an attendee, by accident, pushed him when he was taking photos the day of the event. He hasn’t asked for anything, but the organizing team is asking if they can pay the 140 USD of the repair of the len as they had 500 USD of surplus after the WordCamp.
  • Case 2: One volunteer of WordCamp Y, lent his laptop for the registration table for the first day of the event. At some point, the laptop was stolen and the organizing team reached out to us asking us if they could pay for a new laptop for the volunteer as they feel this person lost his working tool when helping the community. We’re waiting to receive an email with a written summary of what happened and how much a similar machine would cost. They didn’t have a surplus in this case.

And these are my questions for a discussion:
a) Do we want to have a budget for replacing volunteer-owned equipment?
b) If affirmative, how to manage that budget in order to be sustainable?
c) How could we avoid or minimize fraud in these cases?

Thanks very much for your thoughts, please leave your comments!