Jon (Kenshino) 3:51 am on May 3, 2017
Tags: #deputies ( 70 ), agenda ( 149 ), community management ( 172 ), meeting ( 115 ), meetings ( 26 )

Agenda for Community Team Chat May 4th

Our first set of meetings are as follow

Show up for whichever timezone fits you better 🙂

We have some topics that we did not manage to cover in last month’s meeting –

Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
collaborate with the Polyglots on the Rosetta Outreach project.
have check-ins on the progress of the 2017 goals.
a discussion of whether we still need/want monthly reports
changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression

Please take note that because we have 2 meetings for 2 different timezones, twice per month (for a total of 4 meetings per month), we will have to work towards having some sort of synchronisation between the two time-zone delimited meetings. See https://make.wordpress.org/community/2017/04/23/bi-monthly-meetings/ and please contribute your thoughts towards it.

Please post in the comments if you have some agenda items to add!

#deputies, #agenda, #community-management #meetings

#meeting

Birgit Pauli-Haack 12:36 pm on May 3, 2017

Link to Summary of the 2017 Goals
Josepha 3:10 pm on May 3, 2017

There’s also a promo code for WordPress swag that I think would be nice to get out to MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups, so I’d like to add that to this agenda.
Hugh Lashbrooke 7:23 am on May 4, 2017

After getting some context on a few of these items, here is the finalised agenda for this chat:

1. Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
2. Check in on the progress of the 2017 Community Team goals.
3. A discussion of whether we still need/want monthly reports or what a better way spreading that information could be.
4. Changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression.
5. Getting the new swag store launch and promo code out to meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups.

As always, we don’t make any decisions in this chat. Any items that need to be decided must be posted individually on this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. in order for open discussion to take place so we go move things forward.
Hugh Lashbrooke 9:44 am on May 4, 2017

Summary of the 08:00 UTC chat (Slack logs):

1. Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
We clarified the terms ‘Community Team’, ‘Community DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.’ and ‘WordCamp Central’ as well as who is included in each of these groups. We also had a discussion about where conversations take place for various things, with a general view to improving the open discussion of more sensitive topic if/where possible.

2. Check in on the progress of the 2017 Community Team goals.
Goals are going well and everyone is happy with how we’re doing 🙂

3. A discussion of whether we still need/want monthly reports or what a better way spreading that information could be.
This would be better discussed on a new P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. post, but it was suggested that we automate these reports as far as possible.

4. Changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression.
This just needs to get done – best solution is to draft an updated Code of Conduct in a new P2 post and we can finalise it from there.

5. Getting the new swag store launch and promo code out to meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups.
A few people committed to sharing this with their local communities and mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. will share it with the organisers that they are mentoring.

We went off on a couple of tangents in the meeting, which is fine and expected to a certain degree, but I think it is worth reiterating that the #community-team channel and these meetings in particular are there for the active community team members to openly discuss things. If people want general advice or to find out information about how the team works, then they must be directed to the #community-events channel.
- Francesca Marano 11:39 am on May 25, 2017
  
  We clarified the terms ‘Community Team’, ‘Community DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.’ and ‘WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.’ as well as who is included in each of these groups.
  
  Did we write it down somewhere permanently? This should be made clear and public in a visible place, not only SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. logs, imo. Could be a good way to revive the Team Projects directory and the foundation for a Team Glossary.
  
  Goals are going well and everyone is happy with how we’re doing 🙂
  
  First of all 🎉 🎉 🎉
  Second: can we think of a way to see the progress of each item? I know the people directly involved with the subtasks know where they are at 😉 but it would be great to see the progress that we make as a team? No idea how, when, who, just a gut feeling.
Josepha 6:54 pm on May 5, 2017
Summary of the 20:00 UTC chat (Slack logs):

Welcome!

1. Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.?
Shared the same clarifications as the morning meeting. The was a lot of discussion about the need for WordCamp Central and a suggestion to phase it out and instead simply use Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps..

2. Check in on the progress of the 2017 Community Team goals.
Checked in on the 2017 goals broadly. Everything is moving forward, most things we’ve done have worked toward at least one of the goals. Our third goal has had a tool or updated process for all but one item. Congrats, folks!

3. A discussion of whether we still need/want monthly reports or what a better way spreading that information could be.
Seems as thought generally everyone is in favor of reports, but also everyone feels they should be automated. Notetaker’s Note: No one will hear an argument from me about this.

4. Changing/modifying the language in the code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia to reflect gender expression.
Seems like the best idea would be to write an updated code of conduct and post it for revisionsRevisions The WordPress revisions system stores a record of each saved draft or published update. The revision system allows you to see what changes were made in each revision by dragging a slider (or using the Next/Previous buttons). The display indicates what has changed in each revision./approvals. This works toward Goal 1 that the community set for itself, so this would be good to prioritize.

5. Getting the new swag store launch and promo code out to meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups.
It’s “WPSWAG” and gives you 20% off until May 12, so get your orders in!
#recap
——————-
To Do (anyone can volunteer for these!)
- Create a poll for people to vote about naming conventions (WordCamp Central, Global Community Team, DeputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook., Super-deputies, etc).
- Share the specifics of Goals progress on the reports post.

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Agenda for Community Team Chat May 4th

Welcome!

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Let’s Talk

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