WCSF Final Planning

If you are not attending WCSF this year, you can ignore this post. If you are coming and planning to participate as part of the theme review team, please click through and read it all. 🙂

Point People

Since Andrea and I are each the primary organizer for half the event, we need some lieutenants on the community team. I’d like to identify a point person for each of our subareas, and someone (it could be one of the subarea people) to act as a point person for our overall team that I can communicate with like the other teams so nothing slips through the cracks. I would suggest Jerry for the WPTV group, and Tracy for the training group. I suggest Cami for WC/meetups/local communities if she thinks she can time-wise. Does that work for everyone? If not, suggestions gratefully accepted in comments.

Contributor Track

On Sunday, the downstairs room will be used for the Contributor Track. Think Contributor Day but with rotating spiels from each team on how to get set up to contribute and a quick overview of the projects you’re asking people to help with that day. We’ll split the room into two parts — the back part part will be partitioned off to be a little classroom for the how-to spiels (which we’ll capture on video for re-use at other events and online, but will not be livestreaming), and the front part where you enter the room will be all tables and chairs for people to sit together and work on contributions (like at last year’s Contributor Day) all day, with the exception of when Matt’s presenting the State of the Word. We’ll have table signs to identify where each team is gathered so people know where to go.

To figure out when to schedule each team’s how-to part and how to divvy up the tables we need to know:
– Who will be giving the intro/how-to bit for each team/subteam, and how much time is needed for that part? Shorter spiels are better, because we have to fit in all the teams, and you can obviously go deeper with the people who need to learn when you’re at the tables with them. Use the comments to start a discussion about what we can teach people who want to contribute, and then we’ll work out which areas get a spot on the dais.
– Is there anything participants should install at home before the event, or can they just turn up and start? The wifi is not going to like having people try to download software or checkouts — the livestream will get hiccuppy very fast if that happens — so I’d like to get a list of any/everything potential participants should download, install and/or gather in advance. The only thing I can really think of for us would be headphones for people doing subtitling/translating. Any others?

Team Meetup
We have alluded to a number of things over the past couple of months re what we want to work on during the team meetup days. Now it’s time to nail that down. For the sake of tracking whether or not the summit/meetup format this year was successful, I need to collate all the goals/agendas in advance so they can be compared with the outcomes. Let’s discuss goals/projects on this thread, and then finalize at our team chat on Thursday. Note: We have a bunch of team members who are also active in other teams and may be going back and forth between groups during the meetup time, so we will need to make an agenda that doesn’t rely on every single person being in the room at all times.

#wcsf, #wcsf14