Event Planning Training Materials Update 12/19

This week we are gathering materials in the volunteers, website, and sponsors categories. If you have material that would help us build any of these resources please contact us at gmail – luke.gedeon, twitter – @lgedeon & @rosso, or in the comments on this post. If you need a fax number, let us know and we will work on it. 🙂


  • Volunteer Wrangling Estimating how many you need, recruiting, training,
  • Volunteer Job Descriptions – Typical hours required, expectation of volunteer time, etc.


  • Sponsorship Guide – Templates for sponsorship tiers; how to choose sponsors; guidelines (e.g. GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. requirement).
  • Checklist of Best Practices – A quick reference for wrangling sponsors
  • Fundraising – Who to ask, what to say, what to offer, how to make sure commitments are fulfilled.


  • Website Guidelines – Site map; what content you should have in place.
  • Logo and Site Design – No Fauxgo, asking for, rewarding and acknowledging volunteer designers, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. oneword
  • WordCamp Theme – How to style, and how to use CPTs
  • Snippet Library / FAQ – Answers to questions organizers get asked a lot. Explanation for organizers and public version.

We are starting with volunteers this week so please make that the priority if you have things in multiple categories. If you have written a call for organizers and volunteers or a description of positions, or you have advice on division of labor or coordinating volunteers, we would really like to see what you have written.